Brazos Valley Crisis Information Systems Training

1. Welcome to WebEOC 101 (An Introduction to WebEOC) Brazos Valley Crisis Information Systems Training

2. This course covers: What WebEOC is Position Log Logging In Significant Events Control Panel Calendar RELAX! Ask Questions and HAVE FUN! Brazos Valley Crisis Information Systems Training

3. What is WebEOC? • WebEOC is a web-based Crisis Information Management System that provides real-time information sharing to facilitate decision making before, during, and after a crisis or disaster. • Originally developed for public safety and emergency management officials, WebEOC is now also used also for routine operations in private corporations, public utilities, domestic and international airlines, healthcare associations, and universities, as well as by government at every level---city, county, state, and federal agencies. Brazos Valley Crisis Information Systems Training

4. What does that mean? • WebEOC… • Organizes information flow amongst agencies and jurisdictions • Provides instant situational awareness • Is available anytime, anywhere to authorized users with internet • Is utilized by various disciplines and jurisdictions across Texas • Provides simple method for communications • Offers Incident, Request, and Task Assignment Tracking • Is the standard for Incident Management Systems for our region Brazos Valley Crisis Information Systems Training

5. Who uses WebEOC? • Over 200 users just in our region! • Including… • Healthcare Institutions • Local Jurisdictions • EMS Providers • School Districts • Regional Organizations • State Departments • Federal Agencies Brazos Valley Crisis Information Systems Training

6. Who Manages WebEOC? Brazos Valley Crisis Information Systems Training

7. How do I access WebEOC? 1) WebEOC works best if viewed with Mozilla Firefox 2.0 (or greater) Microsoft Internet Explorer 7.0 (or greater). 2) WebEOC requires all Popup Blockers to be disabled or otherwise turned off. Note: Many internet tool bars have additional popup blockers! In other words………POPUPS ARE OK! Brazos Valley Crisis Information Systems Training

8. How do I access WebEOC? From any computer with internet! Open Internet Explorer or Mozilla Firefox Direct your browser to https://webeoc.bvceoc.org/eoc7/ Click ‘Continue to Log In’ Enter your user name (LastNameFirstNameLast4ofSSN) Enter your password (Password) Click ‘OK’ You Try Brazos Valley Crisis Information Systems Training

9. How do I access WebEOC? From any computer with internet! Step two… Select the appropriate ‘Position’ Select the appropriate ‘Incident’ Click ‘OK’ We will use a ‘BVRAC Training’ incident to practice You Try Brazos Valley Crisis Information Systems Training

10. How do I access WebEOC? Upon successful login be prompted to input your name, location, and phone # You Try Brazos Valley Crisis Information Systems Training

11. How do I access WebEOC? Upon successful login you will see a message. Please read this message. After reading this message you may close this window. You will not need it any longer. You Try Brazos Valley Crisis Information Systems Training

12. Using WebEOC The Control Panel Once you are logged in, a “Popup Window” will open and your Control Panel will appear. This is where all your WebEOC activity will originate from. Brazos Valley Crisis Information Systems Training

13. Using WebEOC The Control Panel The Control Panel is divided into sections that can be expanded and / or collapsed based on your preference. Click on the grey bar to expand or collapse You Try Click on the grey bar to expand or collapse Brazos Valley Crisis Information Systems Training

14. Using WebEOC The Control Panel You may access information by clicking on any of the Titles in any of the sections. Brazos Valley Crisis Information Systems Training

15. The Position Log Brazos Valley Crisis Information Systems Training

16. Using WebEOC • The Position Log • The position log is the Official Transcript of events that occur before, during and after an incident or event. • Everything you do while on-duty should be entered in the Position Log. It is your personal log sheet or diary of all actions taken during the incident. This includes: • Phone calls • Radio traffic • Requests • Status Updates • Time you came on or off duty • And any other action you take or are involved with Brazos Valley Crisis Information Systems Training

17. Using WebEOC • Why do I have to enter everything I do in the Position Log? • This log will be used during and after the incident or event for various reasons. Some of which may include: • Personal Accountability • Incident Debrief • Shift Change • After Action Review • Incident and request tracking • Assist with financial reimbursement • And most importantly; because we can all communicate better! Brazos Valley Crisis Information Systems Training

18. Using WebEOC Click on the name ‘Position Log’ to open the Position Log Display The Position Log The board name may be clicked to view the board display. You Try Brazos Valley Crisis Information Systems Training

19. Using WebEOC The Position Log This is the display view. Keep this window open and redirect your attention to the Control Panel once again. Brazos Valley Crisis Information Systems Training

20. Using WebEOC The Position Log Did you notice the board named ‘Position Log’ is no longer bold or red? No updates since you last viewed this display Brazos Valley Crisis Information Systems Training

21. Using WebEOC The Position Log Did you also notice there is now a red ‘x’ ( ) to the right of the board named ‘Position Log’? Indicates the Display Window for this board is open. Brazos Valley Crisis Information Systems Training

22. Using WebEOC Click on the Blue Plus Icon to open the Input Window The Position Log The ‘Plus’ Icon to the right of every ‘Board’ is the ‘Input’ window. If the icon is grey( ) you do not have access to input data to that board. If the icon is blue ( ) you do have access. You may click on it to open the Position Log ‘Input’ window. A Grey Icon indicates no access You Try Brazos Valley Crisis Information Systems Training

23. Using WebEOC The Position Log This is the input view. This is where you may record your activities or events in your area. You Try Brazos Valley Crisis Information Systems Training

24. Using WebEOC The Position Log Is this Position Log entry relevant for others to see? Brazos Valley Crisis Information Systems Training

25. Using WebEOC Significant Events If SE is checked, it will be sent to the local significant event board, if regional event is checked it will be sent to the regional SE board Brazos Valley Crisis Information Systems Training

26. Using WebEOC • Significant Events (A.K.A. Sig Event or SE) • A Significant Event is an event that : • could impact other departments, agencies, and / or jurisdictions • could impact critical infrastructure • indicates a change in activation, readiness, or operational status eg. Chemical Release/Spill, Major Accident, Severe Weather, etc… eg. Loss of Utilities, Loss of Mobility, Physical Damage, etc… eg. EOC Activation, School Closing, Evacuation, etc… Brazos Valley Crisis Information Systems Training

27. Using WebEOC Brazos Valley Regional Significant Events Position Log Request Significant Event Review Position Brazos County EOC Command Sig Event Reviewed by Controller All Brazos Valley Positions Approved AND / OR Position Bryan ISD Approved All Brazos County Positions Position BVRAC Hospital Brazos County Significant Events Brazos Valley Crisis Information Systems Training

28. Using WebEOC

29. Using WebEOC The Position Log Do you see your new Position Log Entry? Brazos Valley Crisis Information Systems Training

30. Using WebEOC Your entry is now displayed in your Position Log and is pending review by the Controller for your agency / jurisdiction. In most cases this is someone operating your County Emergency Operations Center Brazos Valley Crisis Information Systems Training

31. Using WebEOC Significant Events Open the Significant Event Board to view County Events Remember: BOLD RED indicates new information Brazos Valley Crisis Information Systems Training

32. Using WebEOC Significant Events Do you see your Position Log Entry now appearing on the County Significant Event Board? Now your entry resides on your Position Log AND the Significant Event Board. Note: Only approved entries will appear on this board. Brazos Valley Crisis Information Systems Training

33. Questions regarding the Position Log or Significant Events? Brazos Valley Crisis Information Systems Training

34. We should now be able to: Log inNavigate within WebEOCDocument Events & ActivitiesSubmit Sig Events for review Brazos Valley Crisis Information Systems Training

35. What’s next? Brazos Valley Crisis Information Systems Training

36. 1) Request a Login if you do not already have one2) Check your e-mail & our website for additional training opportunities, announcements, and additions to WebEOC Brazos Valley Crisis Information Systems Training