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Posting Proprietary Formats

Posting Proprietary Formats. Prepared by the NYS Forum IT Accessibility Committee http://www.nysforum.org/accessibility/resources/curriculum/proprietary. Presented by Lisa Hebert Ryan May 11, 2006. Topics. PowerPoint PDF. Reasons given for using PDF or PowerPoint.

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Posting Proprietary Formats

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  1. Posting Proprietary Formats Prepared by the NYS Forum IT Accessibility Committee http://www.nysforum.org/accessibility/resources/curriculum/proprietary Presented by Lisa Hebert Ryan May 11, 2006

  2. Topics • PowerPoint • PDF

  3. Reasons given for using PDF or PowerPoint • Maintain the integrity of an official form or document • Security • Maintain the “look” • It’s easy • Other…..

  4. PowerPoint on the web • PowerPoint is not a web-friendly format • How to convert to accessible HTML • PowerPoint Add-on (Windows only) • University of Illinois: Office Accessibility Wizard (www.rehab.uiuc.edu/office/download.html) [Now a commercial product - $39.95; free download is crippled] • Copy the outline to an HTML page & format by hand • Use HTML slide program such as WimpyPoint, Slidemaker or Opera’s Opera Show • Create your own HTML slides from scratch

  5. PowerPoint “Make Accessible” add-on • How it works • Caution: does not convert scripts or links into accessible HTML • Need to modify the HTML after the conversion to reactivate them • See tutorial on WebAIM site (www.webaim.org)

  6. PDF (Portable Document Format) • Adobe Acrobat Reader Full Version 6.0 • Embedded speech synthesizer • Accessible w/ limitations • If document was not created with accessibility in mind, it will still pose significant accessibility challenges to blind users (eimages w/o alt text)

  7. PDF The most reliable way to make a PDF file accessible is to convert it to accessible HTML.

  8. Accessible PDF • PDF files must be created with accessibility in mind • Document must: • Contain real text (not scanned image) • Be in Tagged PDF format* • Be marked up for accessibility* • User must: • Have either JAWS or Window Eyes • Have Acrobat 5.0 or greater

  9. Tagged PDF • 3 ways to generate tagged PDF • Use MS Word to create the document, then convert to PDF • Run “Make Accessible” plug-in, then clean it up • The hard way: create the tags yourself

  10. To Learn More • WebAIM (Web Accessibility in Mind) • http://www.webaim.org/techniques/acrobat/ • Adobe Acrobat Accessibility • www.adobe.com/products/acrobat/access_info.html • AccessIT (National Center on Accessible Information Technology in Education) • http://www.washington.edu/accessit/articles?2 • California Community Colleges High Tech Center • http://www.htctu.fhda.edu/trainings/manuals/web/Creating_Accessible_PDFs.pdf

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