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PRESENTATION TO THE EDUCATION PORTFOLIO COMMITTEE

PRESENTATION TO THE EDUCATION PORTFOLIO COMMITTEE. PROCUREMENT AND DELIVERY OF LTSM 28 MAY 2013. 1. DELIVERY STATUS TEXTBOOKS & WORKBOOKS. PRESENTATION OUTLINE. Delivery Status Textbooks and Workbooks Aim Textbook delivery status Comparison of delivery 2012 and 2013

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PRESENTATION TO THE EDUCATION PORTFOLIO COMMITTEE

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  1. PRESENTATION TO THE EDUCATION PORTFOLIO COMMITTEE PROCUREMENT AND DELIVERY OF LTSM 28 MAY 2013 1

  2. DELIVERY STATUS TEXTBOOKS & WORKBOOKS

  3. PRESENTATION OUTLINE • Delivery Status Textbooks and Workbooks • Aim • Textbook delivery status • Comparison of delivery 2012 and 2013 • Stationery delivery status • Reasons for Shortages • Mediation of Shortages • Examples of Evidence of Delivery • City Press Article • Monitoring and Reporting 3

  4. PRESENTATION OUTLINE • Preparations for 2014 LTSM Delivery • Development of the National Catalogue • Retention and Retrieval • Policy • Status • Workbooks • Report • Delivery Status • Shortages • Mediation of Shortages • Solutions 4

  5. AIM OF CEM WITH TEXTBOOK COVERAGE In 2012 the Minister, Deputy Minister and MECs resolved at CEM that by 2014 every learner must have a core textbook in every subject for every Grade. 5

  6. TEXTBOOK DELIVERY AS AT APRIL 2013

  7. TEXTBOOK DELIVERY STATUS AS AT MAY 2013

  8. COMPARISION BETWEEN 2012 & 2013 8

  9. The table below indicates the status of stationery delivery as at May 2013. STATIONERY DELIVERY STATUS

  10. SOME OF THE MAIN REASONS FOR SHORTAGES • Lack of capacity from especially independent publishers to deliver on time. • Some of the publishers were not registered on PEDs SCM data base. • Some of the publishers were slow to collect orders from PEDs. • The impact of the SATAWU industrial action in meeting deadlines. • Lack of credibility and reliability of EMIS data

  11. SOME OF THE MAIN REASONS FOR SHORTAGES … • The development and the release of the addendum catalogue for titles that didn't receive enough submissions. • Exceptional heavy rains in some areas made some of the roads inaccessible. • Threats and litigation challenges in provinces such as EC by the Legal Resource centre. • Inward and outward migration of learners.

  12. MEDIATION OF SHORTAGES Provinces set up call centres to which shortages were reported. In some provinces like the Eastern Cape and Limpopo surplus stock kept at the warehouse in anticipation of shortages was used to address deficiencies Other provinces like Gauteng made additional funds available to address shortage The LTSM oversight was extended to include district officials who were responsible to report on shortages

  13. MEDIATION OF SHORTAGES REPORTED BY PORTFOLIO COMMITTEE

  14. EXAMPLES OF EVIDENCE OF DELIVERY Examples of evidence of delivery for the list of shortages in schools raised by the Portfolio Committee is provided in the proceeding slides. The full evidence is provided in a file for the attention of the Committee

  15. EC: LINDANI SENIOR SECONDARY

  16. LIMPOPO: MASHUBASHUBA SECONDARY

  17. NC: BANKHARA-BODULONG HIGH

  18. CITY PRESS CORRECTING THE RECORD Reports and claims of non delivery of textbooks to Limpopo schools have been brought to the attention of the department in an article published by the City Press on 5 May 2013 The department has been able to refute the report as it has done for many other claims of non delivery by producing evidence of delivery. City Press has subsequently amended their report ( see article from City Press )

  19. The Basic Education sector plan and PEDs plans provided the basis for monitoring and reporting. Weekly reports were submitted to the DG. DG wrote to PED HODs to raise areas of concern and remedial measures. The Minister and MEC were copies some of the letters. Reports were tabled and discussed at HEDCOM Subcommittee ,HEDCOM and CEM. MONITORING AND REPORTING

  20. Visits to districts and selected schools. Regular reports submitted to DPME in the Presidency. Comprehensive report submitted to the Public Protector & SAHRC. Reported to the court in terms of the case involving section 27. Reported to the Education Portfolio Committee & NCOP select committee on Education Sports & recreation on regular intervals. MONITORING AND REPORTING…

  21. PREPARATIONS FOR 2014 LTSM DELIVERY The Basic Education Sector Plan was issued in October 2012 for provinces to develop their plans aligned to the Sector Plan. Most provinces have complied and have started to report progress. The intention is to have provinces complete LTSM deliveries by October 2012 and November 2013 to January 2014 to mediate shortages

  22. DEVELOPMENT OF THE CATALOGUE FOR GRADES 7-9 & 12 The development of the National Catalogue has been completed and released to provinces on 28 March 2013 Provinces have started the process of selection of titles and procurement.

  23. RETENTION AND RETREVIAL

  24. A circular was issued in 2012 to all provinces/schools to encourage schools to increase the textbook retrieval rate. The draft Policy on Retention and Retrieval is currently going through internal processes for gazetting. It links Retention rate to incentives for schools The department is liaising with provinces to provide a report on the percentage of 2012 textbook retrievals. CIRCULAR AND POLICY FOR RETRIEVAL

  25. The Data collected represents 10% of the 81 Districts The retention average in these sampled Districts is 92% TEXTBOOK RETRIEVAL AND RETENTION AVERAGE

  26. STATUS

  27. WORKBOOKS

  28. REPORT ON THE WORKBOOK PROJECT The DBE has printed and delivered workbooks to schools as follows: 2011: • Grades 1-6 Literacy/Home Languages • Grades 1-6 Numeracy/Mathematics 2012: • Grades 1-6 Literacy/Home Languages • Grades 1-3 Numeracy (in 11 official Languages) • Grades 4-9 Mathematics/Wiskunde • Grades 1-3 Life Skills (in 11 official Languages) • Grades 1-6 English First Additional Languages (FAL) 32

  29. REPORT ON THE WORKBOOK PROJECT 2013: Grades 1-6 Literacy/Home Languages Grades 1-3 Numeracy (in 11 official Languages) Grades 4-9 Mathematics/Wiskunde Grades 1-3 Life Skills (in 11 official Languages) Grades 1-6 English First Additional Languages (FAL) 33

  30. WORKBOOKS DELIVERY STATUS

  31. SHORTAGES

  32. MEDIATION OF SHORTAGES The structure of the PoD and the Call Centre allows for quick response from schools in respect of the following: short supplies;  wrong languages delivered to them; closed schools; wrong addresses; and new schools. Reports on shortages have been an accumulation of Call Centre, faxes, E-mails, Telephone, Provincial and District reports. All exceptions were verified through the call centre with schools Delivery of Volume 1 shortages was synchronized with the delivery of Volume 2 for schools that reported shortages by 31 Jan 2013.

  33. MEDIATION OF SHORTAGES Reports of shortages after January were remediated together with delivery of Natural Science Technology in the five Provinces: Eastern Cape, Limpopo, Mpumalanga, North West and Western Cape and by adhoc deliveries. Volume 2 delivery data was revised to incorporate reported shortages of Volume 1. 855 schools shortages in the preceding table is with regards to Volume 2 shortages reported late and which will only be used in the third term of the school year.

  34. PREPARATIONS FOR 2014 DELIVERIES For 2014 academic year, the DBE will continue to supply workbooks to learners in grades R-9 in all public schools as follows: • Grade 1-6 Home language; • Grade 1-3 Life Skills; • Grade 1-9 First Additional Language (English); • Grade 1-3 Mathematics Home Language; • Grade 4-9 Mathematics Lolt ( English and Afrikaans); • Grade R

  35. DELIVERY TIMELINES • April-June 2013: Printing of workbook 1 • May- June 2013 Confirmation of Printing and delivery of data; • July –September 2013: Delivery of workbook 1 to schools. • July –September 2013: Printing of Workbook 2. • October –November2013 : Delivery of workbook 2

  36. SOLUTIONS • Strengthen our planning to bring timeline for delivery forward to afford remediation of shortages more time. • Using ANA,NSC and Workbooks data sets to enhance the credibility of EMIS data. • Increase surplus order from 5% to 10%. • Implementing strong penalties for publishers who fail to comply. • Increase textbooks retrieval rate by introducing incentives & punitive measures.

  37. SOLUTIONS… • Implementing strong sanctions for officials & principals who do not carry out their responsibilities as expected. • Appoint more warm bodies to monitor & support PEDs. • Implement an electronic monitoring system at PED & DBE level. • Providing ICT solutions for Braille • Building the capacity of the State to print and deliver LTSM

  38. THANK YOU

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