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Membership Extension

Membership Extension. Dan Garrison, PDG Rotary International Membership Zone Coordinator. Extension. Is the organizing of new clubs Has been a major portion of Rotary’s membership growth Offers opportunities for service to members of the new club

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Membership Extension

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  1. Membership Extension Dan Garrison, PDG Rotary International Membership Zone Coordinator

  2. Extension • Is the organizing of new clubs • Has been a major portion of Rotary’s membership growth • Offers opportunities for service to members of the new club • Provides service to the new club’s community

  3. Consider Extension • When a community grows large enough to have enough classifications • When an existing club outgrows its meeting place • When the opportunities for service are greater than the current club’s capabilities • When other service clubs are folding in a community with no Rotary Club

  4. Advantages of Extension • Offers more opportunity for service • Strengthens existing clubs • Serves community needs • Offers make up opportunities • Offers a time choice to members • Strengthens Rotary through numbers and commitment

  5. How to organize a new club • Contact your district governor (or district extension committee) • Inform the club and district administration representative (CDA) for Western North America (James Damato) • Consult chapter two (The District) in the Manual of Procedure • Conduct the Organization of New Club Survey (available for download from rotary.org)

  6. How to organize a new club • Organization of New Club Survey is signed by district governor and submitted to RI • District governor appoints special representative to oversee process • New Club Sponsor Form is submitted to RI by club(s) agreeing to act as sponsor club • Potential charter members are recruited

  7. How to organize a new club • New Club Application Form with charter fee and list of charter members signed by district governor and special representative submitted to RI Board of Directors • Charter is presented to new Rotary club after approval

  8. Recruiting Charter Members • Consider the following resources: • Leading businesses and organizations in the area • Current Rotarians in neighboring clubs who might find the meeting time more convenient • Former Rotarians in the area • Retirees who previously held executive positions • Local and business telephone directories • Directories of other professional groups

  9. Roles and Responsibilities • District Governor • Organization of new clubs • Appointing a district extension committee • Approving and transmitting an official Organization of New Club Survey to RI • Appointing the special representatives • Reviewing and signing the new club application • Presenting the charter to the new Rotary club

  10. Roles and Responsibilities • District Extension Committee • Identify communities without Rotary clubs • Identify communities where additional Rotary clubs could be established • Assisting, organizing, and establishing new clubs as assigned by the district governor

  11. Roles and Responsibilities • Special Representative • Represents the district governor in organizing the club • Convenes a planning meeting with members of the sponsor club • Determines the division of responsibilities among the special representative, sponsor club, and organizing group • Assures that recruitment of charter members meets requirements of RI • Provides assistance the new club will need to get started successfully

  12. Roles and Responsibilities • Sponsoring Rotary Club • Should serve as mentor to the new club and report to the district governor for at least a year • Assist the special representative in planning and organizing the administrative processes of the new club • Help to organize the initial projects and programs of the new club • Guide the new club in its development in RI

  13. Roles and Responsibilities • Charter Members • Determine locality • Establish club name • Adopt the standard Rotary Club constitution • Determine meeting location and time • Adopt club bylaws and committee structure • Elect club board and officers • Establish club fees and dues

  14. Tools for Extension • Rotary International Membership Publications at www.rotary.org • Zone Chair – Val Scanlan • Zone Coordinators - Lynne Baker, Dan Garrison • RI CDA for Zone 25 – James Damato • Your District Governor • Past District Governors • Enthusiasm • Focus

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