Welcome to the Work-Based Learning Summary Sheet Upload Tutorial

1. Welcome to the Work-Based Learning Summary Sheet Upload Tutorial

2. Finding the Summary Sheet • Go to the website http://www.tennessee.gov/education/. • Then click on programs at the top. • This link will take you to the programs page. Scroll all the way to the bottom until you see work-based learning. Click it. • You will be taken to the work-based learning site.

3. You have arrived • Now that you are on the correct page, look at the menu on the left side of the screen. • The word in red is what you want to click. It will not be red on the web page, this is just for demonstration purposes.

4. Clicking the word WORD • After you have clicked Word, you will see a box like this. • It will ask whether you want to open, save, cancel, or get more info. Click open.

5. Summary Sheet • After you click open, a Word document will come up on your screen. The first two pages are the directions on how to name your file once you save it. • To find your summary sheet, you need to scroll all the way to the third page. • Each line has a gray box on it, just click on the lines and type. The gray box will disappear as you type.

6. Finishing summary sheet • When you are finished typing all of your information, you need to save a copy of the file to your computer. • Go to file, save as. A box that looks like this will appear. • Then you will want to type in the unique file name.

7. Naming your summary sheet • The first three letters of the file name should be unique to coordinator’s area: a. Teaching and Learning: WTL b. Special Education: WSP c. Vocational-Technical: WVT • Change the 3 zeros after the 3 letters to your system number. • Enter Sum (for summer or WIN for winter)_(the last two digits of the year). • Enter your school name (use only 6 letters, abbreviate when needed) • Enter either the coordinator’s two letter initials or an individual number (if you have more than one coordinator at your school). • Your file name should look similar to this: WVT000_Sum_05_School_AB • After you have finished the name, click save.

8. Uploading summary sheet • Now you are ready to upload your summary sheet. • Go to http://www.tennessee.gov/education/voced/wb/. • You will see the menu on the left side once more. Click the very first selection, “Upload WBL Summary Sheet.” • Then click Work-Based Learning Summary Sheet - Upload File To State.

9. Login Authorization • The login page asks for the User ID and Password. • If you need assistance with your User ID and Password, e-mail sheila.carlton@state.tn.us or lynne.cohen@state.tn.us, or call 615-532-2800 and ask for Sheila Carlton or Lynne Cohen. • After you have entered both of these, click login. • Then click user.

10. Select file to Upload • The upload screen appears. Click the BROWSE button, and it will open a choose file box. • Find your file, click it, then click open.

11. Now your file should appear in the box beside browse. It might appear like this: • C:\Documents and Settings\My Documents\ WVT000_Sum_05_School_AB • After it has appeared in the box beside browse, click the send file button.

12. CONGRATULATIONS. • A confirmation screen will appear that verifies that the file has been successfully uploaded. • You may print this for your records, but if you cannot print it will NOT affect the uploading of the file. Printing it is just for your personal records.

13. Thank you for filling out and uploading your summary sheet. We hope that this tutorial helped make the process easier.