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CAP commanders must continuously evaluate organizational readiness, efficiency and effectiveness.

CAP commanders must continuously evaluate organizational readiness, efficiency and effectiveness. The CAP INSPECTION PROGRAM provides the commander with a credible, independent inspection process to measure capability of assigned resources. Inspections are a responsibility of command.

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CAP commanders must continuously evaluate organizational readiness, efficiency and effectiveness.

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  1. CAP commanders must continuously evaluate organizational readiness, efficiency and effectiveness. The CAPINSPECTION PROGRAM provides the commander with a credible, independent inspection process to measure capability of assigned resources. Inspections are a responsibility of command.

  2. The Bylaws of the Civil Air Patrol, Sections 10 and 23, and the Statement of Work for the Civil Air Patrol authorize the inspection of CAP units.

  3. CAPR 123-3, Civil Air Patrol Compliance Assessment Program, implements the CAP Inspection Program and provides an explanation of the procedures used in the conduct of the Inspection.

  4. The CAP Inspection Programis jointly administered by the CAP/IG and CAP-USAF/IG. This program uses the following tools to accomplish it’s mission: • Compliance Inspections (CIs) • Staff Assistance Visits (SAVs) • Subordinate Unit Inspections (SUIs) • Self-Inspections (SIs)

  5. Questions? 1 2 3 4 5

  6. The following information deals specifically with a Compliance Inspection, but the majority of the information can be applied to any inspection.

  7. A typical joint CAP and CAP-USAF CI team consists of six members. From time to time the team may also have “observers” or “trainees”. A typical CI team looks like this:

  8. The aim of the CI Team is to help the wing succeed. CAP regulations are the basis for the CI Guide questions. Wings are encouraged to showcase the things done “above and beyond” the requirements.

  9. The purpose of the inspection is to determine the level of compliance of the wing with the regulations and other directives of CAP. The target grade is Successful. Going into the inspection, the assumption is that all areas are meeting standards,that is they are Successful.

  10. The CI Team: • Accentuate the positive – but call it as they see it • Rate Programs – not People • Want and expect everybody to do well

  11. The CI Team: • Represents the: • CAP/CC • CAP-USAF/CC • CAP/IG • CAP-USAF/IG

  12. The CI Team: • Are the “Eyes and Ears” of the Commander – not the “Mouth” • The final CI report is signed by: • The CAP Commander • The CAP/USAF Commander

  13. The CI Team: • Does not Write Policy – Does Evaluate Compliance • Follows the “trust but verify” doctrine • Does not AWARD grades • Determines the grade the program has earned

  14. The Wing: • Is REQUIRED to have all the documents to support their accomplishment at the time of the interview [CAPR 123-3 para 7b(2)] • Sometimes key documents are not available or their need was not anticipated; therefore input, e.g., supporting documents, will be accepted until 1800 hours Sunday

  15. The Wing: • Has the Responsibility to Raise/Lower theBar

  16. The CI Team would like to review 100% of the items but because of time constraints and the number of items to be inspected, they can’t look at every item every time For this reason the CI Team uses a SAMPLE TABLE to determine the number of items to inspect

  17. A NORMAL SAMPLE SIZE is used unless conditions or time dictate otherwise. This results in a high degree of statistical probability that the sample represents the universe of items.

  18. Questions? 1 2 3 4 5

  19. Inspection grades are based on the“MISSION ACCOMPLISHMENT”of each assessment guide tab. Assigned grades are the result of the professional judgment of the Inspection Team based on objective criteria and information gathered during the inspection.

  20. The inspection grades are used for: • Compliance Inspections (CIs) • Subordinate Unit Inspections (SUIs) The inspection grades are NOT used for: • Staff Assistance Visits (SAVs)

  21. The inspection grades used are : • Highly Successful • Successful • Marginally Successful • Unsatisfactory THE TARGET Going into an inspection, the assumption is that all areas are meeting standards,that is, they are Successful

  22. Grade Definitions: • Successful: Performance or operation Meets Mission Requirements • Resources Efficiently Managed • Procedures Carried out in an Effective and Competent Manner • Minor Deficiencies MAY Exist

  23. Grade Definitions: • Highly Successful: Performance or operation ExceedsMission Requirements • Procedures and activities are carried out in a Superior manner. • Resources and programs are Very Efficiently managed. • Relatively free of deficiencies. • Deficiencies do not impede or limit mission accomplishment.

  24. Grade Definitions: • Marginally Successful: Performance or operation Does Not Meet Some mission requirements • Procedures and activities are Not Carried Out In An Efficient manner. • Resources and programs are Not Efficiently managed. • Deficiencies exist that Impede or Limit mission accomplishment.

  25. Grade Definitions: • Unsatisfactory: Performance or operation Does NOT meet mission requirements. • Procedures and activities are Not Carried Out In An Adequate Manner. • Resources and programs are Not Adequately Managed. • Significant deficiencies exist that Preclude Or Seriously Limit mission accomplishment orEndanger Personnel Or Resources.

  26. What is the mission of your program?? H A N D O U T The National Headquarters staff developed the program mission used by the CI Teams

  27. Questions? 1 2 3 4 5

  28. The following discussion deals primarily with preparing for a wing compliance inspection. Adjustments to the suggested time-line will need to be made to prepare for Staff Assistance Visits and Subordinate Unit Inspections.

  29. PREPARATION TIME-LINE: • At least 18 MONTHS before the inspection, make follow-on activities from the previous inspection visible and with obvious urgency. • Approximately 12 MONTHS prior to the next scheduled inspection, appoint a point-of-contact (POC) for the wing.

  30. PREPARATION TIME-LINE: • Between 9 and 15 months prior to the schedule inspection, the wing will receive a Staff Assistance Visit (SAV). • It’s benefit to the wing is an ungraded inspection which helps you prepare for the CI.

  31. PREPARATION TIME-LINE: • Beginning 12 MONTHS out from the scheduled inspection, begin to formally discuss it’s challenges. • Make everyone aware thatjust like safety, thecloseout activities from theprevious inspections is anintegral part of daily CAP work.

  32. PREPARATION TIME-LINE: • Between 9 to 12 MONTHS prior to the inspection: • Hold work sessions to detail concerns and goals. • Develop specific major steps. • Unfinished business must be addressed by everyone.

  33. PREPARATION TIME-LINE: • During the last 6 MONTHS prior to the inspection: • Review of all previous inspection (CI, SAV, Survey Audit) results. • Make realistic evaluations of the work required and staff capability.

  34. PREPARATIONS TO ACCOMPLISH: • Review the LATESTinspection guide: • Use the CI Guides when preparing for a CI or SAV. • Use the SUI Guides when preparing for an SUI. • Review the directives associated with each guide question.

  35. PREPARATIONS TO ACCOMPLISH: This material is from the Inspection Guide This material is the Wing’s Explanation • Write out your answer to each guide question. • The previous step might look like this….

  36. PREPARATIONS TO ACCOMPLISH: • For Compliance Inspections, each program staff officer will prepare a short (1-2 pages) biography describing your experience that qualifies you for the position. • Your Biography might look like this…. • Prepare your files for inspection • Prepare your vehicles and aircraft

  37. PREPARATIONS TO ACCOMPLISH: • Provide electronic copies of the following information to CAP/EXS* no later than 14 days prior to the scheduled inspection, : • Inspection and Staff Assistance Visit Unit Details and Data. • Section 2 of the Inspection Book (a short biography of each staff officer). • Section 3 of the Inspection Book (the written explanations to each of the inspection guide questions). * E-mail address is grosenzweig@capnhq.gov

  38. Questions? 1 2 3 4 5

  39. The CAPINSPECTION PROGRAM provides the commander with a credible, independent inspection process to measure capability of assigned resources. • Inspections are a responsibility of command.

  40. The CAP Inspection Program consists of: • Compliance Inspections (CIs) • Staff Assistance Visits (SAVs) • Subordinate Unit Inspections (SUIs) • Self-Inspections (SIs)

  41. The target grade is Successful. • Going into the inspection, the assumption is that all areas are meeting standards, that is they are Successful. • Units are encouraged to showcase the things done “above and beyond” the requirements.

  42. Review the LATEST inspection guide for your area of responsibility • Review the directivesassociated with eachguide question.

  43. Write out your answer to each guide question: • Don’t just answer with a “Yes” or “No”. • Explain how you do it. • Describe what you are doing above normal. • If you find a problem, describe it and your plan to fix it. • Above all else, be critical in your self-inspection.

  44. Prepare your files for inspection • Prepare your vehicles and aircraft

  45. Have a SUCCESSFUL Unit Inspection 1 2 3 4 5

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