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INCIDENT REPORT WRITING 101

INCIDENT REPORT WRITING 101. Safety and Transportation. JOB CORPS MACHINE. JOB CORPS SYSTEM. CIRCULATORY SYSTEM. Center Director CSIM Safety Administration CTR Education Trade Residential Cafeteria Recreation. COMMUNICATION (the key to success). Face to Face E-mails Telephone

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INCIDENT REPORT WRITING 101

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  1. INCIDENT REPORT WRITING 101 Safety and Transportation

  2. JOB CORPS MACHINE JOB CORPS SYSTEM CIRCULATORY SYSTEM • Center Director • CSIM • Safety • Administration • CTR • Education • Trade • Residential • Cafeteria • Recreation

  3. COMMUNICATION(the key to success) • Face to Face • E-mails • Telephone • Documentation

  4. A TOOL ON YOUR PATH TO COMMUNICATION…..

  5. COMPLETING THE FORM(RULES OF AFFECTIVE COMMUNICATION) • What you saw (eg. “I saw smoke….”) • What you heard (eg. “then I heard an alarm & some one screamed fire.”) • What you did (eg. “I proceeded to evacuate my wing.”) • When it happened (eg. “It was after accountability at approximatly 9pm.”)

  6. INTERVIEW ALL PARTICIPANTS & FIND OUT….. Narrative: • Who? • What? • Where? • When? • How? • Time • Date • location *NOTE: facts NOT opinions

  7. Why is a statement important? • Line of communication between you & those that weren’t present (ears & eyes) • CD • Safety • SPO • H.R. • It will help determine if a violation was committed • An account from all parties involved • It is an official document that can be subpoenaed if Police are involved.

  8. Generate statements as soon as possible! • Facts get sketchy over time. • The sooner a statement is received, the sooner an investigation can ensue. • Goods can be returned • FFBs • Justice can be served • Assistance can be offered (counseling, TEAP, etc.)

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