SATERN for Supervisors

1. SATERN for Supervisors Updated: January 2007 Welcome to the SATERN for Supervisors. Over the two hours, we will learn how to use the supervisor functions in the SATERN learning management system Large group activity �  Have each participant will respond to the following: Introduce yourself (If participants do not know each other) How will you be utilizing SATERN for your employees? Transition: We hope you leave this session feeling that you have gained knowledge that will assist you managing employee training.Welcome to the SATERN for Supervisors. Over the two hours, we will learn how to use the supervisor functions in the SATERN learning management system Large group activity � Have each participant will respond to the following: Introduce yourself (If participants do not know each other) How will you be utilizing SATERN for your employees? Transition: We hope you leave this session feeling that you have gained knowledge that will assist you managing employee training.

2. Session Objectives At the end of the session, participants will be able to: Describe the benefits of SATERN. Log in to SATERN and view employee records Enroll employees in a scheduled offering. Approve enrollments. Add a learning activity to a learning plan. Run reports for employees. Note that this course is a companion course to the SATERN Learning Overview WBT and the SATERN Overview for Learners instructor-led session (We will not be covering all of the learner functionality in this session. The focus will be on functionality unique to the supervisor) Review course objectives Review course time and planned breaks. We are scheduled for about 2 hours of contentNote that this course is a companion course to the SATERN Learning Overview WBT and the SATERN Overview for Learners instructor-led session (We will not be covering all of the learner functionality in this session. The focus will be on functionality unique to the supervisor) Review course objectives Review course time and planned breaks. We are scheduled for about 2 hours of content

3. Course Agenda Introduction Module 1: SATERN Overview Module 2: Working with Employee Records Module 3: Managing Employee Plans Module 4: Running Employee Reports Summary Notes: Review Agenda Notes: Review Agenda

4. SATERN for Supervisors Module 1: SATERN Overview Notes:Notes:

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6. Module 1: SATERN Overview Give a high level explanation in laymans� terms for the major functions of SATERN. Set expectations for SATERN and the class. (What SATERN does, what we will be covering in this session) Ask the class if they have any expectations not mentioned.Give a high level explanation in laymans� terms for the major functions of SATERN. Set expectations for SATERN and the class. (What SATERN does, what we will be covering in this session) Ask the class if they have any expectations not mentioned.

10. Launch online courses Search course catalogs for training opportunities Submit training registration requests Generate personalized training reports Receive e-mail reminders on scheduled training Check the status of enrollment

11. Learning Needs Management Model EXPLANATION: This diagram provides a pictorial view of how information is captured in  SATERN The person in the center of the model represents your employees. INSTRUCTION: Walk through this model with participants. Define each term. Ask for examples of items and curricula. Item: Referred to as Learning Item, this is an assignable unit for which completion can be tracked and recorded. Items are usually learning-related such as a required course or training activity. Items can be web-based, instructor-led, identified as required reading materials or videos. Learner: Any person for whom a record has been created in the Learners section of the Learner Management area, including employees, contractors, and others for whom you wish to keep learning records and to register for courses. Learning Event: A learner's completion or attempted completion of a Learning Item. For example, when learners' attendance or participation in a Learning Item is recorded, a corresponding Learning Event is added to each learner's learning history. Although most Learning Events relate to a specific Item, Learning Events can also be created for learning that does not relate to a Learning Item (External Events). Learning History: A detailed list of all of the recorded Learning Events for a Learner. Learning Needs: Learning Needs are the Learning Items assigned to the Learner's Learning Plan. Learning Plan: The learning plan is a list of the items that a learner must complete, and target or deadline completion dates for each. To view the learning plan for any learner, bring the learner's information into view in the Learner's section, and choose the Learning Plan tab. EXPLANATION: This diagram provides a pictorial view of how information is captured in SATERN The person in the center of the model represents your employees. INSTRUCTION: Walk through this model with participants. Define each term. Ask for examples of items and curricula. Item: Referred to as Learning Item, this is an assignable unit for which completion can be tracked and recorded. Items are usually learning-related such as a required course or training activity. Items can be web-based, instructor-led, identified as required reading materials or videos. Learner: Any person for whom a record has been created in the Learners section of the Learner Management area, including employees, contractors, and others for whom you wish to keep learning records and to register for courses. Learning Event: A learner's completion or attempted completion of a Learning Item. For example, when learners' attendance or participation in a Learning Item is recorded, a corresponding Learning Event is added to each learner's learning history. Although most Learning Events relate to a specific Item, Learning Events can also be created for learning that does not relate to a Learning Item (External Events). Learning History: A detailed list of all of the recorded Learning Events for a Learner. Learning Needs: Learning Needs are the Learning Items assigned to the Learner's Learning Plan. Learning Plan: The learning plan is a list of the items that a learner must complete, and target or deadline completion dates for each. To view the learning plan for any learner, bring the learner's information into view in the Learner's section, and choose the Learning Plan tab.

12. Use the menus to navigate in SATERN and not the �back� button Use the menus to navigate in SATERN and not the �back� button

13. SATERN for Supervisors Module 2: Working with Employee Records Notes:Notes:

15. Only supervisors will see the My Employees menu option in the top menu bar

16. As a supervisor, you have the ability to perform the following managerial duties in SATERN:

19. SATERN for Supervisors Module 3: Managing Employee Plans Notes:Notes:

20. There are a number of functions that the supervisor can perform in SATERN to help manage the training and development of their direct reports These functions include: Approving enrollments Adding and removing items from the learning plan Running reports

27. The process for removing items from the learning plan is the same as for adding items It may be helpful to view the employee learning plan first to determine which items you wish to remove before using this functionality Once you remove an Item you will receive a message confirming the removal

28. SATERN for Supervisors Module 4: Running Employee Reports Notes:Notes:

29. As a supervisor, you have the option of running reports that include data about your direct reports SATERN allows you to generate a number of different standard reports including: Learning Plan Learning History Item request All reports have the same options to describe how you want to run the report. To run a report select Reports from the Main Menu

32. SATERN for Supervisors Summary Notes:Notes:

33. NASA�s SATERN Learning Management System provides a real-time tool to help supervisors managing employee learning and development The initial rollout of SATERN replaces existing legacy systems. Subsequent phases will provide functionality for competency management and individual development planning  SATERN is used by the NSSC to manage external training  Supervisors can contribute to the success of the SATERN implementation by using SATERN and encouraging employees to do the same  Support for SATERN is available via the SATERN Help Desk, �?Help� on SATERN, and through the Center Training Office