Office on Violence Against Women (OVW)

1. Office on Violence Against Women (OVW) New STOP and State Coalition Grantee Webinar – OVW Basics January 29, 2014

2. Welcome • Introduction of OVW STOP and State Coalition Unit Staff • Michelle Brickley – Associate Director • Omar Mohammed – Program Manager • Kim Galvan – Program Manager • Kevin Sweeney – Program Manager • Paule Tessier – Program Manager

3. What is the Office on Violence Against Women? • Brief Office History • OVW is not OJP or GMS; GFMD is part of OVW • 1994 Congress passed the Violence Against Women Act (VAWA) • The OVW was created in 1995 • VAWA reauthorized in 2000, 2005 and 2013 • OVW Grant Programs (OVW administers 19 Grant Programs 3 formula grant programs and 16 discretionary grant programs) • Since its inception, OVW has awarded over $4 billion in grants and cooperative agreements to address domestic violence, dating violence, sexual assault, and stalking.

4. What Grant Programs are Administered by OVW? • STOP Violence Against Women Formula Grants Program • State Coalitions Grant Program Additional OVW programs: • Campus Grant Program • Consolidated Grant Program to Address Children and Youth Experiencing Domestic and Sexual Assault and Engage Men and Boys as Allies • Families in the Justice System (consolidated Courts and Supervised) • Culturally and Linguistically Specific Services for Victims Program • Education, Training and Enhanced Services to End Violence Against and Abuse of Women with Disabilities

5. What Grant Programs are Administered by OVW? • Sexual Assault Services Program- Tribal • Sexual Assault Service Program-Culturally Specific • Enhanced Training and Services to End Violence and Abuse of Women Later in Life Program • Grants to Encourage Arrest Policies and Enforcement of Protection Orders • Grants to Indian Tribal Governments Program • Grants to Tribal Domestic Violence and Sexual Assault Coalitions • Legal Assistance for Victims Grant Program • Rural Grant Program

6. What Grant Programs are Administered by OVW? • Sexual Assault Services Program- Formula • Transitional Housing Grant Program • Technical Assistance Program • Underserved Program (under development)

7. Training and Technical Assistance • Alliance of Local Service Organizations (ALSO) (2401 West North Ave. Chicago, IL 60647 t) 773-235-5705 x33 f) 773-235-5747 www.also-chicago.org) • ALSO is the comprehensive OVW TA provider for the STOP Program. • Through their “STOP Technical Assistance to Administrators’ Resource (STAAR) Project,” ALSO offers educational opportunities, peer networking, training, problem-solving strategies, and other responsive supports in collaboration with other national technical assistance providers to help you maximize your STOP grant potential.

8. Training and Technical Assistance Continued • National Network to End Domestic Violence (NNEDV) is the comprehensive OVW TA provider for both the Domestic Violence and Dual Coalitions • Research Sharing Project (RSP) Iowa Coalition Against Sexual Assault (ICASA) is the comprehensive OVW TA provider for both the Sexual Assault and Dual Coalitions

9. Life of a Grant – Pre and Post Award • Application Process • Internal Review • Award Notification • Budget Approval - Coalitions • Program Implementation • Administrative and Compliance Issues – Progress Reports and Federal Financial Status Reports • Monitoring • Grants Management (communication via GANS) • Close-Out Process

10. Application Process • Read carefully • Submit all required documents by the deadline • Submit via the Grants Management System (GMS) • Be sure to register on GMS in advance of the application due date NOTE: Implementation Plans are now due at the time of application submission

11. Internal Review • This is the LONGEST part of the award process • OVW reviews for compliance and completeness • Additional outreach may be required for any missing information or documentation (this may delay the award process)

12. Award Notification • Receive notification via email from OVW • Be sure to follow instructions in the email (submit signed award document and initial special condition pages) • Fax signed award to GFMD – Please check GMS to ensure acceptance received. (202-514-7045) – OVW.acceptance@usdoj.gov – preferred method • Do not change or make edits to the award documents • READ your special conditions carefully

13. Award Notification Continued • Award notice date starts the clock for the implementation plan and RFP special conditions • Please go to the following link to register the Grant Payment System (GPRS) http://www.ojp.usdoj.gov/about/offices/ocfogprs.htm

14. Program Implementation by Grantee • The responsibility of the grantee to begin implementing the project/grant dollars • Please make sure to view solicitation for Allocation • RFP-Please submit • Technical Assistance

15. Implementation Plan (IP) • Every three years, states and territories are required to submit either a new or updated 3 year Implementation Plan • During intervening years, states or territories are permitted to submit a letter (if there are no substantive IP changes) to their OVW Program Manager for approval with their application • All states and territories must submit relevant statistics, data, or information relating to underserved populations and submit this information along with their implementation plan. • Please review solicitation for specific information regarding plan requirements

16. OVW Monitoring • OVW Monitors via: • Progress Reports • Federal Financial Reports or SF-425s • Site Visits • Office Based Reviews • STOP – RFP and Implementation Plans

17. Grant Adjustment Notices Grantee Initiated GANS • Change of Project Period/No Cost Extensions • Changing point of contact information and authorized representative • Change of scope or project activities • Change of Mailing Address • Change of Scope • Grantee Name • Mailing Address • Program Office Approval – very important! Program Office Initiated GANS • Removal of Special Conditions • Change of Project Period – within 30 days of the end of project period.

18. Close-out Process • STOP • Close out form and Assurances form – available on the OVW website and included on your disc. Complete and send to your Program Manager. • ALL • GRANTEES are required to initiate the close out process via GMS within 90 days after the grant award end date. • Requirements • Final Progress Report • Final Financial Status Report • Special Condition Compliance • Financial Reconciliation • Program Requirements Certification

19. Ovw program manager assignments Omar Mohammed Arizona, Arkansas, Connecticut, Delaware, District of Columbia, Maryland, Missouri, New Jersey, New Mexico, Ohio, Oregon, Pennsylvania, Rhode Islandand Virginia Kim Galvan Alaska, Florida, Illinois, Indiana, Kentucky, Massachusetts, Michigan, Nevada, South Dakota, Texas, Utah, Washington, West Virginia, Wyoming Kevin Sweeney Alabama, California, Idaho, Iowa, Kansas, Maine, Minnesota, Montana, Nebraska, New Hampshire, North Dakota, Oklahoma, Vermont, Wisconsin Paule Tessier American Samoa, Colorado, Georgia, Guam, Hawaii, Louisiana, Mississippi, New York, North Carolina, Northern Mariana Islands, Puerto Rico, South Carolina, Tennessee, Virgin Islands

20. Do you have any questions? • Contact us directly or at the OVW main number at 202 307 6026.