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Waste Permit Scheme - Mobile, CRM, and Integration

Introducing the new Waste Permit Scheme to improve the customer experience and streamline the process for the Customer Services and Waste teams. Staff at the Household Waste Recycling Centers (HWRC) use handheld devices to scan customers' permits, record information about usage, and provide real-time updates.

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Waste Permit Scheme - Mobile, CRM, and Integration

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  1. Waste Permit Scheme – Mobile, CRM and integration. Chris Melia – Customer Experience Manager

  2. Who are we? • Cheshire West and Chester were formed as a Unitary Authority in April 2009 as part of a Local Government re-organisation. (Formed from the former Cheshire County Council, Ellesmere port and Neston, Vale Royal and Chester City Council) • 329,500 residents and covers 350 square miles • Mixed demographic

  3. Customer Service Access Points

  4. Customer Services Strategy

  5. Waste Permit Scheme Overview of scheme • Cheshire West and Chester Council have operated a Waste Permit scheme for several years • The scheme prevents Traders entering the Household Waste Recycling Centres and disposing of their waste illegally • Residents with Vans, Pickup trucks and vehicles with Trailers are required to apply for a permit to gain access to the HWRC • Customers are entitled to six visits within a six month period • Customers can apply over the phone or online

  6. Why update the scheme? • All permits had to be posted to the customer regardless of how they applied, creating a delay. • The Permit consisted of seven sheets of A4 paper, resulting in a lot of Admin work, and large print and postage costs. • If a Customer lost their permits, they had to wait for another set to be posted out. • Due to printing limitations, customers were unable to collect their permits in person from a council office. • The scheme produced very little information on actual permit usage. • Loopholes in the scheme could be exploited by Traders.

  7. New Waste Permit Scheme The new Waste Permit scheme has been introduced to improve the Customer experience and streamline the process for the Customer Services and Waste teams. Staff at the HWRC use handheld Devices (Motorola MC65’s) to scan the customers permit and record information about usage. Which feeds back to our CRM (Lagan)

  8. Demo – Overview of the scheme

  9. Mobile Device • The following slides demonstrate the information provided to the site staff when they scan a permit which is pulled from our CRM (Lagan): • Screen 1 • How many visits customer has left • ‘Valid from’ and ‘Valid to’ dates • Is it Household Waste • Whether Waste contains Asbestos • Customer Name and Address

  10. Mobile Device • Screen 2 • Vehicle details • Trailer details • Distinguishing marks on the vehicle

  11. Mobile Device • Screen 3 • Types of waste being disposed of by the Customer • Trailer details • Ability to add additional Waste types • Site staff can also view details of any previous site visits

  12. Mobile Device • Screen 4 • Customers are required to sign to state they accept the scheme terms and conditions of the Waste Permit scheme

  13. Mobile Device • Screen 5 • At the end of the process the site staff can tell the customer how many visits they have remaining.

  14. Application Follow Up Customers can visit their online profile or contact the Council to track their permit usage, order another set, or change their details.

  15. Benefits to the Customer • Improvements to the Customer Experience: • Allows Customers to self serve • Gives instant access to permit information and usage history • Ability to update permit details following a change of vehicle • Easily replace lost permits • Multiple Channels now available for application, Online, Telephone, Face to Face, I-connect Video Kiosks, Libraries • Customers can apply for permits and visit the site on the same day

  16. Benefits to the Council • More efficient process for both Customer Services and Waste staff • Reduced Admin time to process applications • Reduced printing and postage costs • Fewer calls received via our Contact centre • Better tracking and reporting of permit usage • Closes several loopholes that could have been exploited under the previous scheme • Signature is stored in lagan and can be used by other services within the Council • Signature also allows us greater legal powers against traders attempting to defraud the scheme

  17. So what does this mean?

  18. Hi from 2015! I am now able to personalize my contact with my local Council. I can contact them wherever I am and whatever time I like, receiving a prompt response and resolution via the same channel. This now fits in with my busy workload and work patterns as well as juggling family responsibilities. Regards Jo Public

  19. In summary • Without any Channel Shift a saving of approx £12,940 per annum through reduced call length, admin time, paper usage, and halved postage costs • With Channel Shift expected savings: Year 1 – approx £25kYear 2- approx £50k • Further savings on un-necessary waste recycling for the organisation. To be quantified by back office. • Greater access to the Waste Permit Service • Major improvement to the Customer Experience • Re-use of technology to incorporate future savings • Supplements our strategy

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