LCLS Week @ SLAC

1. LCLS Week @ SLAC LCLS Project Management Update M. Reichanadter / SLAC

2. LCLS Project Status – 1 LCLS currently at CD-2A (Authorized for PED and LLP Approved) CD-0 Approve Mission Need – Jun01 CD-1 Approve Preliminary Baseline Range – Oct02 CD-2A Approve Long-Lead Procurement Budget – Jul04 CD-2B Approve Performance Baseline – Continue to work with OECM for validation of baseline CD-3A Approve Start of Long-Lead Procurement – Dec04 CD-3B Approve Start of Construction – Scheduled for Oct05 Start of LCLS Construction – Mar06 First Light – May08 CD-4 Approve Start of Operations – Scheduled for Apr09 Recent Project Reviews External Independent Review – Jun04 Cost, Schedule and Organization reasonable, contingency adequate to cover risks. Recently OECM has requested additional documentation on LCLS hazards. DOE “Lehman” Review – Aug04 Concern expressed on budget/schedule, particularly wrt FY05 CR Conventional facilities contingency and overall budget Organizational staffing, particularly in procurements Requested revised cost and schedule estimate w/contingency & organizational structure DOE “Lee/Hoy” Mini-Review – Dec04 LCLS Submitted a revised C&S estimate TPC = $379M, TEC = $315M with a CD-4 of Apr09 Committee found C&S and organizational changes reasonable and can be successful DOE “Lehman” Review – May 10-12, 2005 Full Technical, Cost, Schedule and Management Review Includes a early conceptual review of the LCLS Instruments (MIE) and LCLS Operations

3. LCLS Project Status – 2 The LCLS is in the Design/Procure/Construct phase. The LCLS P3 resource-loaded database is the single source of approved scope, cost and schedule. LCLS performance and progress is based on the resource-loaded schedule. Changes to the “plan” are approved through change control. Earned-Value measured against resource-loaded schedule. Emphasis on meeting schedules/milestones … cost will follow closely. LCLS people-power resource allocation Identify core group of scientists, engineers and managers. LCLS Division established @ SLAC, LCLS Groups @ ANL / LLNL Additional staff and infrastructure supports LCLS via matrix from the 3 collaborating labs. At CD-4 (Project Completion) we transition into LCLS start-up operations/research.

4. LCLS Total Project Cost (Oct04) Based upon recommendations from the DOE “Lehman” Review, LCLS has submitted a Revised Cost Estimate $315M TEC $379M TPC ~35.2% contingency on work remaining ~37% comp on PED ~4% comp on TPC • LCLS is organized into fully integrated (design through commissioning) decoupled systems. • Decoupling allows each system to go as fast as technically possible. • Allows phased commissioning • Global systems (i.e., controls, alignment) are embedded in the technical systems.

5. TEC Obligations vs Funding • Cum TEC = $315M, Cum Cont = $78M • To-date LCLS has been funding-limited • FY05 major step-up in funding • Construction start in FY06 • CD-4 extends LCLS into FY09 • Phase fund CM and CF Constr Staffing, LLP and CM/GC are key in FY05

6. LCLS (TEC+OPC) Obligations Profile • Inj-Lin start-end early • CF is key to project success (safety, cost and schedule risks) • PM converges into a operations group. • FY09 provides a smooth transition into a ~$50M ops phase

7. LCLS Summary Schedule – Dec04 • Highlights • 214 days of schedule float (10.5 mos.), • CP through Linac and B.O. for e-beam dump • FY05 Shutdown recently modified to 1 week • FY06 shutdown ~ 4 months Schedule contingency wrt CD-4 ~ 24%

8. LCLS Project Organization • Increase senior level expertise • Chief Scientist • Construction Safety Professional • Dedicated Procurement Group • E-Beam and X-Ray Systems Managers add a management layer between the WBS System Managers and PO • Laser Group Manager to provide expertise to entire project

9. LCLS Staffing Update • LCLS ES&H – Interviewing for Lead • Will need additional conventional and tunneling safety staff • LCLS Chief Scientist – Posted Soon • LCLS Procurement Manager @ SLAC – Interviewing for Lead • G. Desaulniers providing interim support • C. Jamison (Tech Lead) & B. Patten (Interim CF Lead) • Dedicated Procurement Support at ANL (J. Ingrafia) and LLNL (LLNL Proc. Mgr.) • LCLS Administrative Aide – P. Dungan • LCLS QA Manager – Posted Next Week • LCLS Design Supervisor – Interviewing • LCLS Documentation/Database Mgr – Posted Soon • LCLS Relational Database Mgr (Cntls) – Posted Soon • E-Beam System Manager – Advertising – Interviewing Soon • LCLS Laser Group Leader – Interviewing • Inj-Lin RF CAM – D. Schultz • Inj-Lin Engr – Advertising – Interviewing Soon • LCLS Undulator Proj Engr – B. Youngman • LCLS ANL Chief Engineer – Posted Soon • LCLS Conventional Facilities Project Engineer – J. Saldivar • LCLS Conventional Facilities Project Engineer – Interviewing Soon • More to follow in XTOD and XES. • Most of SLAC additions will be colocated in B280. • LLNL to ramp-up physicist support in damage optics and laser R&D.

10. LCLS Peoplepower / System / Lab • LCLS resource usage is derived from resource-loaded schedule. • Staffing @ SLAC will require careful coordination. • Controls ~OK SLAC ESD + few hires • MEz ~OK • RF ~OK D. Schultz +SLAC KD • PO Staff-need senior-level and construction mgmt • Have secured additional offices in B280 to co-locate staff. *FY2009 annualized rate

11. LCLS Procured Materials and Services / Lab • Lab Procurement efforts are decentralized • SLAC ~$15M/yr • ANL FY06-FY07 Undulators • LLNL modest procurements of mostly commercial items

12. LCLS is under Configuration Management • Management Control • LCLS Project Management Plan • with Appendices • LCLS Advance Procurement Mgmt Plan • w/ Critical Procurements Appendix • LCLS Quality Implementation Plan • LCLS Risk Management Plan • with Risk Registry Appendix • Technical Control of Scope • Technical Specifications Documents • GRD, PRDs, ESDs, RDSs, ICDs • WBS Dictionary • Cost/Schedule/Resource Control • LCLS P3 Cost & Schedule Database • With Baseline Change Requests • LCLS L1-L2-L3 Milestones • All LCLS Project documentation can be found on the LCLS website (thanks to H.D. Nuhn)

13. LCLS BCR Thresholds • Change Control Boards (CCBs) act at pre-determined thresholds • Positive / Negative cost & schedule changes and increment / decrement contingency.

14. LCLS Cost Performance Report – Dec04

15. PMCS Monthly Status & Reporting Cycle • System Managers will receive draft data ~ one week before Project Office CPR Meeting. Please be prepared to assess the status of your scope of work. • Cost, schedule, milestones, procurements, funding, resources, etc.

16. Project Management Goals for LCLS Week • Cost and Schedule Performance Breakouts • Earned-Value/Milestones/Critical Path/Float/Contingency • Continue to be sensitive to schedule performance • Marching army costs due to delays ~$2-4M/mo in later years. • Early identification of issues/problems/risks • Risk Management Registry updated monthly • FY05 Planning • Staffing Ramp-up • Schedules, particularly FY05 and FY06 shutdowns • LCLS Procurements • Advance procurements to utilize available funding. • LCLS Finance • Discussion of MOU’s, fund transfers and actual cost tracking. • LCLS Construction Phase • Prepare for Title II • Davis-Bacon Tutorial