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Prepared by: John M. Mallers, CPA MAXIMUS Consulting Services, Inc. September 25, 2012

Association of Indiana Counties Annual Conference 2012. Title IV-D Compliance and Revenue Opportunities. Prepared by: John M. Mallers, CPA MAXIMUS Consulting Services, Inc. September 25, 2012. Indirect Cost Allocation Plan. Remittance Notices. STATE OF INDIANA

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Prepared by: John M. Mallers, CPA MAXIMUS Consulting Services, Inc. September 25, 2012

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  1. Association of Indiana Counties Annual Conference 2012 Title IV-D Compliance and Revenue Opportunities Prepared by: John M. Mallers, CPA MAXIMUS Consulting Services, Inc. September 25, 2012

  2. Indirect Cost Allocation Plan

  3. Remittance Notices STATE OF INDIANA DEPARTMENT OF CHILD SERVICES REMITTANCE NOTICE Department of Health & Human Services Office of Child Support Enforcement CFDA 93.563 1204IN4005 Regular FFP Reimbursement FOR PROSECUTORS, CLERKS, COURTS PERIOD: MONTH OF MAY 2012 DATE OF NOTICE: 7/20/2012 WAYNE COUNTY AUDITOR COUNTY NO. 89 401 EAST MAIN DEPOSIT TO: CT ADMIN BLDG RICHMOND, IN 47374-4289 FUND: COUNTY GENERAL FUND 1000 REIMBURSEMENT FOR: MONTH: AMOUNT: CIRCUIT COURT CLERK'S EXPENDITURES - CHILD SUPPORT PROGRAM 05/12 89 Wayne $3,115.21* COURT COST EXPENDITURES - CHILD SUPPORT PROGRAM 05/12 89 Wayne $7,992.31 COUNTY PROSECUTOR'S EXPENDITURES - CHILD SUPPORT PROGRAM (F) 05/12 89 Wayne $6,174.25 TOTAL AMOUNT: $17,281.77 DIRECT DEPOSIT * $150.88 of this amount is reimbursement of an expense, which was funded from the following fund: Clerk Perpetuation. Please deposit in the above referenced account.

  4. STATE OF INDIANA DEPARTMENT OF CHILD SERVICES REMITTANCE NOTICE Department of Health & Human Services Office of Child Support Enforcement CFDA 93.563 1104IN4004 FFY 2011 Prospective Incentive FOR PROSECUTORS, CLERKS, TITLE IV-D PERIOD: FFY 2011 3rd Quarter Prospective Incentive DATE OF NOTICE: 7/11/2012 WAYNE COUNTY AUDITOR COUNTY NO. 89 401 EAST MAIN DEPOSIT TO: CT ADMIN BLDG RICHMOND, IN 47374-4289 FUND: INCENTIVE PLEASE APPLY AMOUNTS AS FOLLOWS: AMOUNT: PROSECUTOR INCENTIVE FUND - CHILD SUPPORT PROGRAM FUND 8897 3rd Quarter 89Wayne $11,754.00 CLERK INCENTIVE FUND - CHILD SUPPORT PROGRAM FUND 8899 3rd Quarter 89Wayne $7,812.00 TITLE IV-D INCENTIVE FUND - CHILD SUPPORT PROGRAM FUND 8895 3rd Quarter 89Wayne $7,812.00 TOTAL AMOUNT: $27,378.00 DIRECT DEPOSIT cc: Clerk of Court IV-D Deputy Prosecuting Attorney The funds are Federal Title IV-D Incentive Funds. The funds are required to be timely transferred to the appropriate accounts in accordance with the provisions in IC 31-25-4-23 and IC 31-25-4-23.5. The incentive funds shall not be commingled with other funds. The funds must be used in accordance with 42 USC Section 658 a, 45 CFR 305, and IC 31-25-4-23 and IC 31-25-4-23.5 and that funds must be reinvested into the Title IV-D program and are required to supplement and not supplant existing program funds. This is not ARRA money. The funds are Incentive funds and should be directed to the above referenced Incentive Funds.

  5. IC 33-37-5-2 (b) The clerk may use any money in the fund for the following purposes: (1) The preservation of records. (2) The improvement of record keeping systems and equipment. (3) Case management system. Preservation of records would include processes to preserve old and delicate documents, costs of binding documents for long term storage, scanning documents for electronic storage, security systems, locks, etc. Improvement of record keeping systems and equipment include scanners, computers and related equipment, copiers, shelving units, etc. Case management system software. Reimbursements for Title IV-D expenses paid out of Clerk’s Perpetuation go back into the Perpetuation Fund. Clerk’s Record Perpetuation

  6. Incentive Funds and Bonuses Bonuses can be paid from incentive funds, but you have to consider the amount of IV-D wages that have already been reimbursed or previously paid from incentive funds on the employee’s behalf. You must be aware of an employee’s IV-D percentage to avoid claiming too much of a reimbursement or making improper payments from incentive funds. EXAMPLE Employee A makes $30,000 and has a IV-D percentage of 20% based on time reporting. Wages $30,000 IV-D % 20% $ 6,000 Eligible for reimbursement or payable from incentive funds. If a bonus of $2,000 is to be paid to this employee, and the entire $6,000 of wages was previously claimed for reimbursement or paid from incentive funds, then only 20% of the bonus is eligible for reimbursement or payable from incentive funds. Wages and Bonus $32,000 IV-D % 20% $ 6,400 Eligible for reimbursement or payable from incentive funds. If only $4,000 of Employee A’s wages were reimbursed or paid from incentive funds, then the entire $2,000 bonus could be eligible for reimbursement or paid from incentive funds.

  7. Contact Information John Mallers, CPA Principal Consultant MAXIMUS Consulting Services, Inc. 429 North Pennsylvania Street, Suite 301 Indianapolis, Indiana 46204 800.618.7364 johnmallers@maximus.com Find us at www.facebook.com/MAXIMUSIndiana MAXIMUS is the only Title IV-D vendor endorsed by the Association of Indiana Counties

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