Welcome to CBEDS 2003 Orientation

1. Welcome toCBEDS 2003Orientation Presented by: Veronica L. Van Ry, Research Associate Research Services Kern County Superintendent of Schools Office

2. Agenda • General Information about CBEDS • WebCBEDS Online Demonstration • Understanding the CDIF and changes for 2003 • Understanding the SIF and changes for 2003 • ---Break--- • Understanding the PAIF and changes for 2003 • Loading PAIF software KCSOS Research Services

3. General Information SIF PAIF CDIF

4. What Is CBEDS? • CBEDS (California Basic Educational Data System) is an annual data collection which collects the following data elements from California K-12 public schools: • enrollment, graduates, dropouts, • vocational education, alternative education, • adult education, course enrollment, • classified staff, certificated staff, • teacher shortage and demand. KCSOS Research Services

5. Funding Sources that useCBEDS Data • School Improvement • Instructional Materials • Digital High School • Tenth Grade Counseling • Federal Class Size Reduction • CA Technology Assistance Project • Safe and Drug-free Schools KCSOS Research Services

6. More Funding Sources • Vocational Education-Carl Perkins • Healthy Start Support Services Program • Technology Literacy Challenge Grant • K-4 Classroom Library Materials • Beginning Teacher Support & Assessment (BTSA) • (See the list on page 4 of Administrative Manual) KCSOS Research Services

7. Responses in Kern County • County District Information Forms • 48 District Offices • School Information Forms • 249 Schools • Professional Assignment Information Forms • ~8,700 Certificated Staff KCSOS Research Services

8. Reporting Methods • The majority of Kern County School Districts report CDIF and SIF data via the web at webcbeds.kern.org • The exception to this is those districts who have been certified to file CSIS only. • PAIF Data is reported using • State provided CD-ROM. Upon completion, data can be transmitted to CDE via Internet. • A copy of your completed PAIF data should be downloaded to an ASCII file and then emailed to cbeds@kern.org KCSOS Research Services

9. What are CBEDS Coordinator Responsibilities? • Distribute materials to schools • Hold training sessions if necessary • Review school data for accuracy • Submit completed data via WebCBEDS KCSOS Research Services

10. The Administrative Manual • AVAILABLE ON THE WEB • www.cde.ca.gov/demographics/coord/cordhome.htm • It is a portable document file (.pdf) so you will need to first download Adobe Acrobat if you do not already have it loaded on your computer. KCSOS Research Services

11. Significant Dates • October 1 -- INFORMATION DAY • October17 -- Schools return SIF and PAIF materials to District CBEDS Coordinators • By November1 -- Districts submit and lock WebCBEDS CDIF and SIF data which are then downloaded to CDE directly from KCSOS • By November1 – Districts submit PAIF data via Internet and send copy to KCSOS (cbeds@kern.org) KCSOS Research Services

12. Information Day • Wednesday, October 1, 2003 • Most of CBEDS is a snapshot of that day. • However, some data may be prepared before Information Day • Graduates • Dropouts KCSOS Research Services

13. Shipment from GENESIS • Inventory materials as soon as your shipment arrives • Kern County Schools use WebCBEDS to file CDIF and SIF so you will need to INSTALL JUST THE PAIF SOFTWARE! • Use only 2003 software and/or forms • If you need extra forms call Veronica at 661/636-4504 or GENESIS Data at510/352-4607 KCSOS Research Services

14. The Packing List • Your district’s password to access the PAIF data entry software is located near the top of the Packing List under the CBEDS Coordinator’s name. • Contact Veronica at 661/636-4504 or at cbeds@kern.org immediately if you need to make corrections to any of the following: • school name • grade span • schools to add or delete KCSOS Research Services

15. Verify Data • Look over data for completeness • See if data appear reasonable • Compare data to last year’s data KCSOS Research Services

16. WebCBEDS Online Demonstration • http://webcbeds.kern.org KCSOS Research Services

17. County/DistrictInformation Form

18. KCSOS Research Services

19. Classified Staff (Section A) • Single school districts LEAVE THIS SECTION BLANK • You will report all classified staff on the School Information Form (SIF) • Report in whole numbers only • Report district or county office staff only • Do not repeat staff already counted on SIF • If classified staff serve at more than one school, report them on the CDIF KCSOS Research Services

20. GATE Students (Section B) • Report in whole numbers only • Students identified as Gifted and Talented • students participating in GATE programs • students not participating in GATE programs KCSOS Research Services

21. Adult Ed Staff (Section C) • Report the unduplicated count of full-time and part-time adult education certificated and classified employees by category in columns b and c. • Data for the whole year of 2002-2003 • Full-time and part-time (not FTE) KCSOS Research Services

22. Service Learning/Community Service (Section D) • To be completed by all school districts. • Does the district have a school board policy that provides opportunities for all students to participate? • Check boxes • no numbers • no tally marks KCSOS Research Services

23. KCSOS Research Services

24. Teacher Shortage and Demand (Section E) • Report only estimated number of teachers to be hired for the 2004-05 school year. • Report full-time equivalent positions • Report to one decimal point • Do not include • administrative positions • pupil service positions • classified positions KCSOS Research Services

25. High School Graduation Requirements (Section F) • Required for 2004 high school diploma • Community Service added • Report number of units in each subject area • Should sum to total • Mathematics and Laboratory Science sections define what was already counted above • Be sure to complete conversion item • A one year course typically = 10 units KCSOS Research Services

26. Interdistrict Transfers (Section G) • Report total number of incoming students who have transferred from other California school districts as of Information Day. • Do not include out-of-state transfers. • The receiving district reports the approved transfer students each year. • If none…enter ‘0’ KCSOS Research Services

27. Questions regarding CDIF?

28. School Information Form

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30. SIF General Information • Report in whole numbers • No decimals • No fractions • No tally marks • No zero fills • Totals on right side not keyed • WebCBEDS will produce totals automatically KCSOS Research Services

31. Classified Staff (Section A) • School site staff only • Do not district or county office staff • Single school districts • Report all classified staff on SIF. • If paraprofessional or office staff/clerical are serving at more than one school, report staff only once on the SIF and at the school where they serve the majority of their time. KCSOS Research Services

32. School Enrollment (Section B) • Data in this section are used for: • generating funding • enrollment projections • Report only those students enrolled in a school or program leading to a high school diploma or its equivalent as of Information Day. • ALL K-12 students must be counted here. KCSOS Research Services

33. School Enrollment Ungraded (Section B) • Ungraded Elementary (K-8) and Ungraded Secondary (9-12) are used for students in ungraded programs only. • Do not report • preschool, ROP or special education infants • Count special education students (K-12) in appropriate grade level, if possible. • Special education adults are counted as “ungraded secondary”. KCSOS Research Services

34. Adults in K-12 Programs(Section B – Line 22) • Students 21 years or older • Enrolled in and attending regular high school program leading to a high school diploma • Fully funded at ADA (average daily attendance) level • Not adults in independent study • Not special education KCSOS Research Services

35. Year-round Schools (Section B) • Count tracks in session on Information Day • Count other tracks • on last day attended before Information Day • on first day back after Information Day • Combine enrollments KCSOS Research Services

36. School Enrollment Reminders • If enrollment is all one gender • make a note • If enrollment is all one racial/ethnic designation • make a note • Check the totals produced from the web to be sure your numbers agree KCSOS Research Services

37. More School Enrollment Reminders • Alternative Education students reported in section G, must be reported in Section B, School Enrollment. • Enrollment in Selected H.S. Courses and Voc. Ed. Should not be greater than the School Enrollment by grade, gender, and racial/ethnic designation. • These are both subsets of the School Enrollment. KCSOS Research Services

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39. Graduates (Section C – Line 24) • Data are for previous year 2002-2003 • High school diplomas only • not GED • not CHSPE • Includes 2003 • June graduates • mid-term graduates • summer school graduates KCSOS Research Services

40. Graduates Completing Courses Required for UC/CSU Entrance(Section C – Line 25) • Subset of total graduates • Completed all courses required for UC/CSU Entrance (now includes A-G) • With grade of “C” or better KCSOS Research Services

41. Graduates Completing Vocational Education Sequence of Courses(Section C – Line 26) • Subset of total graduates • Completed a sequence of courses • Based on local policy • May be completed at • High school • ROP/ROC • Work experience • Partnership Academy KCSOS Research Services

42. Enrollment in Selected H.S.Courses (Section D) • A subset of School Enrollment (for each gender and racial/ethnic designation) • Report for grades 7-12 only • Count student only once in each category • Include spring classes if students pre-enrolled • New math and science course codes! KCSOS Research Services

43. Enrollment in Selected H.S.Courses (Section D) • A subset of School Enrollment (for each gender and racial/ethnic designation) • Report for grades 7-12 only • Count student only once in each category • Include spring classes if students pre-enrolled • New math and science course codes! • Other Advanced Mathematics • Coordinated/Integrated Science KCSOS Research Services

44. Other Advanced Mathematics (Section D – Line 28) • 2419 Independent Study in Mathematics (advanced course content) • 2430 Integrated Mathematics IV (college preparatory) KCSOS Research Services

45. Chemistry – First Year(Section D – Line 29) • 2640 Coord/integ science I (chemistry) • 2641 Coord/integ science II (chemistry) • 2642 Coord/integ science III (chemistry) • 2643 Coord/integ science IV (chemistry) • 2648 Coord/integ science I (chemistry & physics) • 2649 Coord/integ science II (chemistry & physics) • 2650 Coord/integ science III (chemistry & physics) • 2651 Coord/integ science IV (chemistry & physics) KCSOS Research Services

46. Physics – First Year(Section D – Line 30) • 2644 Coord/integ science I (physics) • 2645 Coord/integ science II (physics) • 2646 Coord/integ science III (physics) • 2647 Coord/integ science IV (physics) • 2648 Coord/integ science I (chemistry & physics) • 2649 Coord/integ science II (chemistry & physics) • 2650 Coord/integ science III (chemistry & physics) • 2651 Coord/integ science IV (chemistry & physics) KCSOS Research Services

47. Vocational Ed Enrollment(Section E – Line 31) • A subset of School Enrollment (for each gender and racial/ethnic designation) • Report for grades 9-12 only • Count each student only once • Include spring classes if students pre-enrolled • Do not include ROP/ROC enrollment KCSOS Research Services

48. Dropouts (Section F) • Changed this year to match the NCES definitions. • Must meet dropout criteria on pages 8-9 of Administrative Manual. • Go to website for new definitionswww.cde.ca.gov/demographics/coord/dropout1.pdf KCSOS Research Services

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50. Alternative Education (Section G) • A subset of School enrollment (for each gender and racial/ethnic designation) • Data required for every Alternative and Continuation school • Do not report adults in independent study on this form • Report total unduplicated enrollment KCSOS Research Services