ESY 2015 Administrator Training - Program Information and Hiring Process

1. Administrator Training Wednesday, March 25 Thursday, March 26 Monday, March 30 ESY 2015

2. Desired Outcomes By the end of this meeting, the following outcomes will have been met: • Administrators will receive an overview of ESY 2015. • Administrators will hire highly qualified employees for all identified positions.

3. Program Information • July 6 – July 31 • Administrators Manual & Roles and Responsibilities • Students are present for three hours daily • Teachers and clerical staff are paid for 4 hours (30 minutes before and 30 minutes after) • Instructional Assistants are paid for 3.5 hours (15 minutes before and 15 minutes after) • Adult Assistants and nurses are paid for 3 hours (the time that the students are present). Exceptions will be addressed on an individual basis.

4. Program Changes Blended Learning • For diploma bound students enrolled at the secondary sites • Mathematics - Ascend • Reading - iReady

5. Program Information • Upcoming Meetings • Clerical PD, June 3 (Kenwood Admin Office, 4:00 – 6:00) • Admin PD, June 2, 4, or 5 (Pulaski 307, 12:30 – 3:30) • Teacher PD • Secondary diploma bound students (BLS and no regional program) – 6/25 (Carver Center, 8:00 – 3:30) • Elementary and all CALS/FALS – 6/29 (Parkville High, 8:00 – 3:30) • Classroom Set Up • Secondary diploma bound – 6/26 • Elementary and all CALS/FALS – 6/30

6. School Use Information Required meeting with Administrators of hosting Summer School Site • Completed before 4/24 • AllESY administrators to attend • Secondary administrators should attend with the EYLP administrator • Topics to discuss include: • Establish location for ESY supplies to be stored until ESY begins • Location of office • Room identification • Crisis plan • Telephones • Office computers/printers

7. Payroll • Daily Sign-in will be required • Payroll Calendar • June meeting

8. Hiring Process • Hiring Guidelines • Hire Letter • Pay Rates • Substitute Policy • Payroll Procedures • Observations

9. Special Education Personnel • ESY Supplies • TIENET Access • Hiring Process

10. File Maker Pro • Review process to be used: • Review the school sites Hire List • Go to the application database to identify potential candidates • Check references • Contact Principal if necessary • Contact the candidate to verify fit and interest • Complete information as “Hiring administrator” and date • Finalize staffing by Friday, April 17

11. File Maker Pro Contacts/Questions • Mel Mossovitz – FMP questions • Jason Karolkowski – Process questions • Wendy Gigler – Temporary Services questions

12. Accessing TIENET https://tienet.bcps.org Please do not use anyone else’s access password.

13. TIENET Home Page Announcements will be made in a panel on your home page.

14. Student Placement • Office of Special Education resource teachers assign students to sites. • Student assignments continue throughout ESY.

15. Accessing Student Information Students attending summer programs will be accessed using the panel located on your home page labeled ‘REPORTS.’ One link is for ESY students in self-contained classes. The other link is for all IEP/504 students in centralized classes.

16. Accessing Student Information Select the summer school location then change ACCESS VIA to summer school.

17. Accessing Student Information View your student roster and access student records using the FILE CABINET ICON and then the DOCUMENTS TAB.

18. ESY Request Form

19. Staff Report The report to indicate who has TIENET access will be on your home page by June 1. Use look up to find your school and select Update Report with Values.

20. Staff Access to TIENET • Non-TIENET administrative users will have an account available on May 15, 2015. Your password is your e-mail password. • By May 15, 2015, ESY/Centralized administrators will be able to access the records in TIENET. • By June 1, 2015, special education teachers will be able to view ESY records in TIENET. • At the conclusion of ESY, all non-TIENET users will be deactivated and TIENET users will only be able to view their home school information again.

21. Training ESY staff will meet on June 25 or June 29. • Instructional guidelines • IEP/progress reporting • Third Party Billing • Materials • Student specific needs • Instructional

22. Instructional Recommendations https://bcpsesy.pbworks.com • A Wiki has been created to provide easy access to ESY information. • Administrators and teachers will be provided access to the Wiki.

23. Additional Adult Assistants • AA positions have been allocated at one AA per classroom. • Once class lists are created by your OSE resource teacher, the resource teacher will contact you to discuss staffing recommendations.

24. Schedules • Elementary school sites • 8:30am – 11:30am • Maiden Choice, Ridge Ruxton, & Battle Monument • 8:30am – 11:30am • Chatsworth & White Oak • 8:30 – 11:30 (ESY) • 11:30 – 2:30 (camp) • Middle school sites • 9:00am – 12:00pm

25. Office of Special Education Support Elementary schools: • Central– Lance Williams, Tate Whitson, Mary Lucas • Northwest & Southwest – Dana Demby, Jason Karolkowski, Melissa Keller • Northeast & Southeast – Rosemarie Lehner, Keenya Golden, Robin Taplette

26. Office of Special Education Support • Middle schools – Megan Elwood, Dave Maimone, Susie Swindell • High schools – Michele Murphy, Jackie Hardwick

27. Next Steps Task to be Completed Dates to Remember Next Administrator's Meeting – June 2, 4, or 5 ESY PD – June 25 or June 29 Classroom Set Up – June 26 or June 30 Summer School Starts – July 6 • Finalize Staffing – by April 17 • Site Visit – by April 24