Formatting and Editing Skills

1. Formatting and Editing Skills Apply formatting and editing features and operational keys appropriately.

2. Word Processing Word processing software is a type of application software that is used for creating text documents, such as: • letters, • memos, and • reports

3. Tool bars – provide you with buttons that allow you to access frequently used commands Scroll bars – allow you to scroll throughout a document that is too long to fit on one screen Title bar – displays the filename of a document Menu bar – provides you with a menu of options to use when creating a document Cursor – on-screen blinking character that shows where the next character will appear

4. Typing Paper Standard Paper Size: 8 ½ x 11 inches There are 66 lines per page. Six lines equals one vertical inch.

5. Landscape 11” x 8 ½” Page Orientation Orientation – the direction in which you can print on a page • Portrait – height is greater than the width • Landscape – width is greater than the height Portrait 8 ½” x 11” Most word processing documents are printed in portrait orientation.

6. Margin – the blank space at the top, bottom, left, and right of a document where you cannot type Header – allows you to type above the top margin at the top of each page of a document Footer – allows you to type below the bottom margin at the bottom of each page of a document Document Margins

7. Alignment – the way multiple lines of text line up along the left, right, or both margins Left align – text is lined up along the left margin, leaving a jagged right margin Right align – text is lined up along the right margin, leaving a jagged left margin Center align – text is centered between both margins, resulting in jagged left and right margins Justified – text is aligned along the left and right margins, with no jagged edges Tool Bar Alignment Buttons Left Align Right Align Justify Left align – text is lined up along the left margin Center align – text is centered on the page Right align – text is lined up along the right margin Justified – text is lined up along both margins Center Align Text Alignment

8. Line Spacing Line spacing – the spacing between lines of text in a document • Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document • Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document • Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document • Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key

9. Horizontal Centering • When text is centered between the left and right margin • Commonly used when formatting: • Invitations • Announcements • Title pages Lets Hoop It Up!!! Participate in our Hoops For Heart Campaign to help raise money for the American Heart Association February 27-March 3, 2006 See your PE teacher for more details.

10. Horizontal CenteringUsing the menu bar 1. Access the Format menu bar option 2. Select the Paragraph option

11. Horizontal CenteringUsing the menu bar 3. Choose Centered alignment from the Paragraph window

12. Horizontal CenteringUsing the tool bar Click on the Center alignment button on the tool bar

13. Vertical Centering • When text is centered between the top and bottom margin • Commonly used when formatting: • Invitations • Announcements • Title pages

14. Vertical Centering 1. Select Page Setup from the File menu bar option

15. Vertical Centering 2. Select the Layout tab from the Page Setup window 3. Choose Center alignment from the Vertical alignment list

16. Text Formatting Font – a collection of letters, punctuation marks, numbers, and special characters Examples: Times New Roman Broadway Arial Comic Sans MS Lucida Calligraphy Chiller Elephant Goudy Stout Ways to format your font: Addcolor Make bold UnderlineItalicize

17. Text Formatting Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number

18. Editing • Editing – the process of updating a word processing document to: • make changes • correct errors • make it visually appealing

19. Editing Features • Cut – the word processing feature that removes text or graphics from the current location in a document • Copy – the word processing feature that allows text or graphics to be copied to another location within a document

20. Editing Features • Clipboard – temporary storage location for text or graphics that have been cut or copied • Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document

21. Editing Features • Spell Check – the word processing feature that checks selected words in a document for spelling errors, similar to an electronic dictionary

22. Editing Features • Grammar Check – the word processing feature that checks selected words in a document for incorrect grammar use

23. Editing Features • Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.

24. Home– moves the cursor to the beginning of a line Backspace– deletes text to the left of (behind) the cursor Insert– allows text to be inserted within a line of text Page Up– moves one screen above the current cursor position Escape (Esc) – allows you to exit unwanted menus and dialog boxes Tab– used to indent; moves the cursor 5 spaces on a line Num Lock– locks the numbers of the numeric keypad Caps Lock – Locks the alphabetic keys in uppercase Shift– Used to capitalize alphabetic keys and type symbol keys Delete – deletes text directly in front of (to the right of) the cursor End – moves the cursor to the end of a line Control (Ctrl)– used with other keys to execute (carry out) out commands Page Down– moves one screen below the current cursor position Enter– used to move the cursor down to the next line Alternate (Alt)– used with other keys to access commands on the menu bar Arrow keys – move the cursor in the direction of the arrow, one character at a time Operational Keys

25. Combine operational keys to save time!!! • Control and Page Up – quickly moves you to the first page of a multi-page document • Control and Home – quickly takes you to the first line of a document • Control and End – quickly takes you to the last line of a document • Control and Page Down – moves you to the next page of a multi-page document

26. Function Keys • Allow you to quickly access frequently used functions • Examples: • F1 – allows you to access the Help feature • F7 – allows you to access the Spell Check feature