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SECTION 2 SKILLS Formatting Characters and Paragraphs

SECTION 2 SKILLS Formatting Characters and Paragraphs. 2.1 Apply Fonts and Font Effects 2.2 Use the Font Dialog Box 2.2 Use Format Painter 2.2 Repeat a Command 2.3 Align Text 2.3 Indent Text CHECKPOINT 1 2.4 Change Line Spacing 2.4 Change Paragraph Spacing 2.5 Reveal Formatting

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SECTION 2 SKILLS Formatting Characters and Paragraphs

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  1. SECTION 2 SKILLSFormatting Characters and Paragraphs 2.1 Apply Fonts and Font Effects 2.2 Use the Font Dialog Box 2.2 Use Format Painter 2.2 Repeat a Command 2.3 Align Text 2.3 Indent Text CHECKPOINT 1 2.4 Change Line Spacing 2.4 Change Paragraph Spacing 2.5 Reveal Formatting 2.5 Find and Replace Formatting 2.6Insert Bullets and Numbering 2.7 Insert Symbols and Special Characters CHECKPOINT 2 2.8 Set Tabs 2.9 Set Tabs with Leaders 2.10 Add Borders to Text 2.10 Add Shading to Text 2.11 Apply Styles 2.12 Change Default Document Formatting CHECKPOINT 3

  2. Apply Fonts and Font Effects • Use buttons in the Font group in the Home tab to apply character formatting to selected text. Font group

  3. Apply Fonts and Font Effects…continued • The Mini toolbar displays in a faded manner when you select text and then becomes solid when you point to it. Mini toolbar

  4. Apply Fonts and Font Effects…continued To change the font using the Font button in the Home tab: • Select the desired text. • Click the Font button arrow in the Font group. • Hover the mouse pointer over various types and notice how the selected text reflects the selected font. • Scroll down the gallery and then click the desired font. • Deselect the text by clicking anywhere in the document. Font button arrow

  5. Use the Font Dialog Box To use the Font dialog box: • Click the Font group dialog box launcher. • Choose the desired font or click the desired effect check box in the Font dialog box. • Click OK. Font group dialog box launcher Font dialog box

  6. Font Keyboard Shortcuts

  7. Use Format Painter To use the Format Painter: • Apply formatting to text. • Double-click the Format Painter button. • Select the text to format. • Click the Format Painter button to turn it off. Format Painter button

  8. Repeat a Command • If you apply formatting to text in a document and then want to apply the same formatting to other text, use the Repeat command. • Repeat a command by pressing the F4 function key.

  9. Align Text • Change paragraph alignment with buttons in the Paragraph group in the Home tab. alignment buttons

  10. Align Text…continued

  11. Indent Text • You can indent the first line of text in a paragraph, indent all lines of text in a paragraph, and indent the second and subsequent lines of a paragraph (called a hanging indent) using markers on the Ruler. Ruler Indent Markers First Line Indent Left Indent Hanging Indent Right Indent

  12. Indent Text…continued To indent the first line of a paragraph using the Ruler: • Position the mouse pointer on the First Line Indent marker on the Ruler. • Hold down the left mouse button. • Drag the marker on the Ruler. To apply a right indent using the Ruler: • Position the mouse pointer on the Right Indent marker on the Ruler. • Hold down the left mouse button. • Drag the marker on the Ruler. First Line Indent marker Right Indent marker

  13. Indent Text…continued To indent text using the buttons in the Paragraph group on the Home tab: • Click anywhere in the paragraph. • Click the Home tab. • Click the desired indent buttons. To indent text using the buttons in the Paragraph group on the Page Layout tab: • Click anywhere in the paragraph. • Click the Page Layout tab. • Click in the desired indent box. • Type the measurement. Decrease Indent Increase Indent Indent Left Indent Right

  14. Indent Text…continued To indent text using options at the Paragraph dialog box: • Click anywhere in the paragraph. • Click the Paragraph group dialog box launcher. • Click the Indents and Spacing tab. • Type the desired measurement in the Left and/or Right measurement box. • Click the down-pointing arrow at the right side of the Special list box . • Click the desired setting. • Click OK. Paragraph group dialog box launcher indent options

  15. Indent Text…continued

  16. CHECKPOINT 1 • Use buttons in this group in the Home tab to apply character formatting to text. • Clipboard • Font • Paragraph • Styles • This is the default paragraph alignment. • Left • Right • Center • Justify Answer Answer Next Question Next Question • Microsoft Word has taken some commonly used commands and placed them on this. • Mini toolbar • Standard toolbar • Easy toolbar • Quick toolbar • This feature indents the second and subsequent lines of a paragraph. • First Line Indent • Right Indent • Left Indent • Hanging Indent Answer Answer Next Question Next Slide

  17. Change Line Spacing To change line spacing using the Line and Paragraph Spacing button: • Click anywhere in the paragraph. • Click the Home tab. • Click the Line and Paragraph Spacing button in the Paragraph group. • Click the desired measurement from the drop-down list. Line and Paragraph Spacing button line spacing options

  18. Change Line Spacing…continued To change line spacing using the Paragraph dialog box: • Click anywhere in the paragraph. • Click the Home tab. • Click the Paragraph group dialog box launcher. • Click the Indents and Spacing tab. • Click the down-pointing arrow at the right side of the Line spacing option. • Select a spacing choice from the list. • Type a measurement in the At text box. • Click OK. Paragraph group dialog box launcher Line spacing options

  19. Change Line Spacing…continued

  20. Change Paragraph Spacing To change paragraph spacing using the Line and Paragraph Spacing button: • Click anywhere in the paragraph. • Click the Home tab. • Click the Line and Paragraph Spacing button in the Paragraph group. • Click the desired option from the drop-down list. Line and Paragraph Spacing button Before and After options

  21. Change Paragraph Spacing…continued To change paragraph spacing using the buttons in the Paragraph group on the Page Layout tab: • Click anywhere in the paragraph. • Click the Page Layout tab. • Click in the desired spacing box. • Click the appropriate arrow at the right side of the desired text box. Spacing Before Spacing After

  22. Change Paragraph Spacing…continued To change paragraph spacing using the Paragraph dialog box: • Click anywhere in the paragraph. • Click the Home tab. • Click the Paragraph group dialog box launcher. • Click the Indents and Spacing tab. • Type a measurement in the Before and/or After text box. • Click OK. Paragraph group dialog box launcher Spacing Before Spacing After

  23. Reveal Formatting To reveal formatting: • Click in the desired text. • Press Shift + F1. • The Reveal Formatting task pane opens. Reveal Formatting task pane

  24. Find and Replace Formatting To find and replace formatting: • Position the insertion point at the beginning of the document. • Click the Replace button in the Editing group in the Home tab. • Click the More button. • With the insertion point positioned in the Find what text box, click the Format button located at the bottom of the dialog box and then click the options to find the desired format. • Click OK. steps continued on next slide… select format to find

  25. Find and Replace Formatting…continued • With the insertion point positioned in the Replace with text box, click the Format button located at the bottom of the dialog box and then click the options for the desired replacement formats. • Click OK. • Click the Replace All button. • Click OK at the message telling you that the search of the document is complete and how many replacements were made. select format to replace

  26. Insert Bullets and Numbering To insert bullets: • Select the text. • Click the Bullets button in the Paragraph group of the Home tab. Bullets button To insert numbers: • Select the text. • Click the Numbering button in the Paragraph group of the Home tab. Numbering button

  27. Insert Bullets and Numbering…continued To replace the round bullet with a custom bullet: • Click the Bullets button arrow in the Paragraph group of the Home tab. • Click Define New Bullet. • Click the down-pointing arrow at the right side of the Font list box in the Symbol dialog box. • Scroll down the list and select the desired font group. • Scroll through the symbol list and click the desired symbol. • Click OK twice. Symbol dialog box

  28. Insert Bullets and Numbering…continued To apply multiple-level numbering to selected text: • Select the text. • Click the Multilevel List button in the Paragraph group of the Home tab. • Click the desired option. Multilevel List button

  29. Insert Symbols and Special Characters To insert symbols: • Position the insertion point. • Click the Insert tab. • Click the Symbol button in the Symbols group. • Click More Symbols. • Click the desired symbol. • Click the Insert button. • Click the Close button. Symbol dialog box

  30. Insert Symbols and Special Characters…continued To insert special characters: • Position the insertion point. • Click the Insert tab. • Click the Symbol button in the Symbols group. • Click More Symbols. • Click the Special Characters tab. • Click the desired character. • Click the Insert button. • Click the Close button. Symbol dialog box

  31. CHECKPOINT 2 • This is the default line spacing setting. • 1 • 1.15 • 1.5 • 1.25 • Click this button at the Find and Replace dialog box to display additional options. • More • Less • Expand • Format Answer Answer Next Question Next Question • Press these keys to reveal formatting. • F1 • Alt + F1 • Ctrl + F1 • Shift + F1 • If a list of items is in a sequence, consider inserting these before each item. • dashes • periods • bullets • numbers Answer Answer Next Question Next Slide

  32. Set Tabs To set a tab on the Ruler: • Click the Alignment button to display the desired alignment symbol. • Click on the Ruler at the desired position. Alignment button desired position

  33. Set Tabs with Leaders To set tabs with leaders: • Click the Paragraph group dialog box launcher. • Click the Tabs button. • Type the tab measurement. • Click the desired alignment. • Click the desired leader. • Click Set. • Click OK. alignment options leader options

  34. Add Borders to Text Border button To add a border to text using the Border button in the Paragraph group: Select the text. Click the Home tab. Click the Border button arrow in the Paragraph group. Click the desired border at the drop-down list.

  35. Add Borders to Text…continued border options To add borders to text using the Borders and Shading dialog box: Select the text. Click the Home tab. Click the Border button arrow in the Paragraph group. Click Borders and Shading. Choose the desired border. Click OK.

  36. Add Shading to Text Shading button To add shading to text using the Shading button in the Paragraph group: Select the text. Click the Home tab. Click the Shading button arrow in the Paragraph group. Click the desired shade at the drop-down gallery.

  37. Add Shading to Text…continued shading options To add shading to text using the Borders and Shading dialog box: Select the text. Click the Home tab. Click the Border button arrow in the Paragraph group. Click Borders and Shading. Click the Shading tab. Choose the desired options. Click OK.

  38. Add a Page Border To add a page border: • Click the Home tab. • Click the Border button arrow in the Paragraph group. • Click Borders and Shading. • Click the Page Border tab. • Choose the desired options. • Click OK. page border options art options

  39. Apply Styles To apply a Quick Style: • Position the insertion point at the desired location. • Click the desired style in the Styles group or click the More button and then click the desired style. Quick Styles More button

  40. Apply Styles…continued To change the Quick Styles set: • Click the Home tab. • Click the Change Styles button in the Styles group. • Point to Style Set. • Click the desired set. Change Styles button

  41. Apply Styles…continued change the font colors change the fonts change the paragraph spacing

  42. Change Default Document Formatting • A Word document is based on a template that applies default formatting. • Some of the default formats include 11-point Calibri, line spacing of 1.15, and 10 points of spacing after each paragraph. • To modify the default formatting, you can manually change individual features, change formatting by applying styles, or change formatting by applying a Quick Styles set.

  43. CHECKPOINT 3 • What are the default tabs set at? • every 0.1” • every 0.5” • every 1.0” • every 1.15” • The Borders and Shading button may be used to add what to a document? • text shading • text border • page border • all of the above Answer Answer Next Question Next Question • These can be added to a tab to help guide the reader’s eyes across the page. • leaders • pointers • dotters • guiders • A document contains a number of predesigned formats grouped into sets called this. • Default Styles • Quick Styles • Standard Styles • Normal Styles Answer Answer Next Question Next Slide

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