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East Lansing Public Schools

East Lansing Public Schools. PLANNING FOR THE 2005-06 FISCAL YEAR AND BEYOND March 28, 2005. Context Identifying the Problem Alternatives and Solutions Potential Additions Next Steps Beyond June 30, 2005. I. Context. Context .

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East Lansing Public Schools

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  1. East Lansing Public Schools PLANNING FOR THE 2005-06 FISCAL YEAR AND BEYOND March 28, 2005

  2. Context • Identifying the Problem • Alternatives and Solutions • Potential Additions • Next Steps • Beyond June 30, 2005

  3. I. Context

  4. Context • A thoughtful budget that leads to a quality year in 05-06 and beyond • Important to remember what we do have in East Lansing • Mission: “The East Lansing Public Schools, in partnership with the community; will implement and sustain an educational program which develops knowledgeable, responsible and productive citizens.”

  5. II. Identifying the Problem

  6. Identifying the Problem • Current General Fund Budget is $33,457,806 • Projected Fund Equity as of June 30th is $2,588,817 • Fund Equity as a Percent of General Fund Budget is 7.74% • Average Fund Equity in the State of Michigan as Reported by Michigan School Business Officials is approximately 14%

  7. Identifying the Problem

  8. Identifying the Problem More PessimisticMore Optimistic Foundation $125 Increase $175 Increase Health Insurance 0.60% 0.60% Enrollment -50 -25 Utilities 15% 10% Retirement Rate 16.34% 16.34% Other Benefits 10% 10% Budget Reduction $2,255,039 $1,711,751

  9. III. Alternatives and Solutions

  10. Preface to Alternatives and Solutions • Historical Perspective . . . many previous decisions made to reduce the expenditures within the district • These are alternatives . . . some more developed than others . . . and others that are being developed but are not advanced today • This is a community process . . . not a mandate from the superintendent, administrative staff or board of education. • Input is valued and strengthens the final decisions. • This is an evolutionary process

  11. Alternatives and Solutions Elementary Schools • Reduce elementary paraprofessional positions by 5.0 fte (full time equivalent) ($100,000) • Initiate traditional ½ day kindergarten program – reduce by 5.0 fte ($330,000)

  12. Alternatives and Solutions Middle School • Reduce teaching staff by 1.0 fte ($90,000)

  13. Alternatives and Solutions High School • Reduce teaching staff by 4.0-5.0 fte ($260,000) • Reduce security costs ($40,000)

  14. Alternatives and Solutions Special Education • Reduce special education paraprofessionals by 6.0 fte ($120,000)

  15. Alternatives and Solutions Administration • Reduce confidential secretarial staff in central office by 1.0 fte ($81,000) • Reduce central office directors staff by 1.0 effective 9/30/05 ($93,000) • Reduce attorney fees ($35,000) • Reduce administrative conference and travel budget ($12,000)

  16. Alternatives and Solutions Instructional Services • Reduce overall curriculum budget ($65,000)

  17. Alternatives and Solutions Athletics, Clubs and Activities • Decrease general fund contribution to athletic fund ($50,000) • Reduce club activities at High School and Middle School ($45,000)

  18. Alternatives and Solutions Technology • Reduce overall technology budget ($100,000)

  19. Alternatives and Solutions Maintenance and Operations • Reduce building and grounds maintenance budget ($80,000) • Exercise better control of energy usage ($40,000) • Reduce overtime costs in maintenance ($40,000)

  20. Alternatives and Solutions Multiple Categories • Reduce K-12 counseling staff by 1.0 fte ($90,000) • Institute better controls for copy use and modify practices given new technology and equipment ($23,000) • Reduce overtime costs associated with audio-visual program ($6,000) • Modify vacation practice so that vacation is used, not paid for ($15,000) • Reduce substitute paraprofessional budget in special education and regular education ($32,000) • Reduce overall paraprofessional staff by additional 3.0 fte ($60,000)

  21. Alternatives and Solutions • Total of all categories: $1,807,000

  22. Alternatives and Solutions Additional Considerations • Further reductions to athletic budget • Further reductions to transportation budget • Further consolidation of administrative assignments • Further review of special education spending • Further review of technology expenditures

  23. IV. Potential Additions

  24. Potential Additions • Need one additional 4th grade teacher at Pinecrest in 05-06 ($60,000) • If a decision is made to lower class size in lower elementary classrooms, then fte would need to be increased by 3.0 teachers ($180,000) • The Title I budget will not support the same staffing levels in 05-06 that it supported in 04-05. If a decision is made to keep these staffing levels (reading literacy) consistent, then funds will need to be added to the general fund budget ($60,000)

  25. Potential Additions • The current calculation has the district ordering one new bus in 05-06. There is a need for three. ($110,000) • With the opening of the high school at full capacity in 05-06, there will be increased square footage which will lead to the potential for added custodial costs ($ amount to be determined) • There has been discussion re: adding an auditorium manager to our employee group ($ amount to be determined) • There has been discussion re: community-wide communications in 05-06 ($ amount to be determined)

  26. V. Next Steps

  27. Next Steps • April 11th Board of Education Meeting • Input by April 20th, 2005 to Superintendent’s Office, c/o Gail Gillengerten • E-mail address --- (gillengerten_gm@elps.k12.mi.us) • April 25th Board of Education Meeting

  28. Next Steps • Kindergarten Parent Information Night – April 26th • May 10th and May 24th Board of Education Meetings (preliminary budget) • Budget adopted no later than June 27th • July 1, 2005 – June 30, 2006 – within reason we adhere to the budget

  29. VI. Beyond June 30, 2005

  30. Beyond June 30, 2005 • Need to establish a mindset that good budget planning is a year-long, 12 month process • There is nothing on the horizon that suggests we will not have the same problem in preparing for 2006-2007. • Formation of study groups . . . 6-10 per group . . . cross-section of teaching staff, administrators, community members, board of education members, students to make specific recommendations

  31. Beyond June 30, 2005 Study groups for: • Athletic programming and costs associated with programming • High School scheduling and course offerings • Creating a vision and parameters for Channel 24 and AV course offerings • Feasibility of privatizing the food service and transportation departments

  32. Beyond June 30, 2005 Study groups for: • Special education spending in relationship to other districts • Administrative assignments and potential for reconfiguration of responsibilities • Looking at the school calendar and considering full days vs. ½ days (calendar is negotiated with ELEA) • Vision for and possible consolidation of technology services • Considering better grant-writing system for the school district

  33. Beyond June 30, 2005 • Consistent with the study groups, we need to commit to a long-term strategic plan within the East Lansing Public Schools that will guide us with our budget planning and as other issues surface

  34. “Continuous efforts – not strength or intelligence – is the key to unlocking our potential” – Sir Winston Churchill

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