Budget Presentation FY 10-11

1. --Michelle My Nguyen --Finance Committee --April 27,2010 Budget Presentation FY 10-11

2. Students Activities Fee Circular Diagram 3 1 2

3. Finance Committee – Voting Members • 7 Voting Members • 3 Senators • Nicholas Baradello • Evan Vaughn • Lex Wochner • Senators elected to represent students • Senators understand main issues & concerns on campus • Senate has final approval – FC Committee Senators can explain reasoning behind decisions • 4 Student-at-large members • Ryan Cheng • Lauren Valentine • Marco Santiago • Emma Zhang

4. Finance Committee Non-Voting Members • Vice President of Business Administration – My Nguyen • ASUSF Senate President – Bobby Marquez • Secretary – Michelle Schramm • Advisors • Director of Student Leadership & Engagement – Greg Wolcott • Associate Director of Student Leadership & Engagement – Marci Nunez (Finance Committee Advisor)

5. Finance Committee • Application open to all USF Undergraduate students • Interviews with ASUSF Interview committee • Meet the Finance Committee candidates (Crossroads) • Q&A at Senate Meeting • Voting & Appointment by Senate

6. Initiatives by Finance Committee • Outreach to Funded Accounts • “Getting to Know Funded Accounts” Project • Orgsync - Budget & Appeal Submissions

7. Overview of Budget Process • Budget Workshop • Budgets Due – Orgsync • Job Descriptions • More details for events • Budget Presentations/ Budget Hearings • Deliberations  Preliminary Budgets • Appeal - Orgsync • Final Propose Budget • Senate Approval

8. BUDGETS FY 10-11 • Total Requested Amount: ~$900,000 • Target Budget: $750,000 • $773,920 fees received • “Overview of Proposed Budget FY 2010-2011” • total subsidy awarded is $753,668

9. Funded Accounts Category 1: Administration - SLE Advisors • Category 2: Clubs & Orgs • Club Funding • Superfund • Category 3: Performing Arts • College Players • USF Voices • Category 4: Media & Communications • Foghorn • Graphics Center • USFtv

10. Main Considerations & Overall Changes • Letter to Funded Accounts • Overall Changes • No $20,000 reserves from Operating budget (ASUSF Reserves $300,000 will fund any line item changes) • Structural Change in Club Funding to include Superfund Travel (total $20,500)

11. Stipends • CAB – restructured executive board & increased stipends to reflect additional responsibilities • Foghorn – Consolidated four positions into two • Ad Manager + Business Manager awarded $1500+$500 incentive • Senate – eliminated $150 stipends & proposed Senator of the Month awards $150 each • USFtv – Minor changes to board structure & appealed to create 3 tiers

12. Professional Development Travel • Travel funds remove from Administration  Funded Accounts travel budget for advisors • Funded Accounts with travel • Orientation • Support Services • Senate • USFtv • USF Voices • CAB • CFCC • Foghorn • Greek Council

13. Staff Development • All groups awarded funds for retreats/training • FC based decision factors • Length of session, purpose, # attendees, organization goals • Staff Development Activities (CAB, Senate, USFtv) • Funds awarded for recognition events

14. General Operating Expenses • Office Supplies consolidated to Support Services budget • Standard brochure for UC 4th Floor • Marketing/Promotion items awarded • Foghorn – lower cost for printing • Senate – three funds combined into one Senate Initiative Fund $1500

15. Revenue • Direct Offset Expense (CAB, CP, GC) • CAB Fall Fest Concert • Increased ticket prices $10/student, $20/grad, $30 general  total revenue $39,000 • Foghorn advertising revenue significantly dropped – FC raised expectation to $14,000 • Voices – no charge for off-campus performances  Community Service/Action

16. Signature Events • Effort to create more signature events on campus impacted events-based Funded Accounts • Support Services plan joint events for all Funded Accounts: Fall Open House & Spring Social Event • Signature Events

17. Signature Events • CAB – Kickoff, Blockbuster, Fall Fest Concert, USF’s Got Talent, Dances, Last Comic Standing, Harney Carnival – Jammin’ for Justice & Late Nights @ Crossroads • CFCC – Fall Mixer & Heritage Harney Nooner • USF Voices – small budget for reception refreshments • Bon Appetit’s 50% discount included

18. Equipment • College Players – collapsible clothing rack • USF Voices – new monitor, risers, replacement keyboard, replacement cables/cords • USFtv – granted $10,740 of $14,679 – digital cameras (high quality camera + 2 flip cams + lighting & sound equipment)

19. Budget Stipulations • Changes in Budget Stipulations • Funded Accounts are held more accountable • Penalties if Requirements are not met • Present services & events at CPC • Presentations to Senate for professional development conferences • UC Relocation Meeting • Publicity materials – must utilize Graphics Center

20. Next Steps • Further Review of Information • Senate’s Website = “BUDGETS” tab • Usfca.edu/asusf  Budgets • Budget Binder – Front Desk • Get involve – Talk to Senators & Senators to reach out to constituency • Budget Approval Date – May 4th, UC222, 6pm

21. A Look To the Future • Earlier Start for Finance Committee – More outreach to Funded Accounts • Review of Budget Stipulations during Budget Workshop • Continue efforts for Financial Transparency • All budget materials available on Senate website • Presentations at FLI, CPC/Summit • Videos/Presentations available online to explain allocation process

22. Thank you 