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Burr School PTO FY 09-10 Budget

Burr School PTO FY 09-10 Budget. Prepared by Weiqun Shi, Treasurer. PTO Budget Policies. Fiscal Year Sept September 1 to August 30 Budget Cycle The PTO raises money each year for the following year’s budget, enabling predictable budget planning for the year Budget Development and Process

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Burr School PTO FY 09-10 Budget

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  1. Burr School PTOFY 09-10 Budget Prepared by Weiqun Shi, Treasurer

  2. PTO Budget Policies • Fiscal Year • Sept September 1 to August 30 • Budget Cycle • The PTO raises money each year for the following year’s budget, enabling predictable budget planning for the year • Budget Development and Process • PTO Board propose a budget then present it to the PTO in the beginning of the year for approval • The process started in May, a requests sent out to committee chairs, Cindy reviewed at June PTO meeting, then feedback incorporated • Budget Amendments • Any changes in the budget can only be made by a vote of the PTO membership at one of its regular meetings Vote Today!

  3. PTO Budget Sections • Fundraising • A draft Fundraising Plan (information on the current year’s fundraising goals, plans, rationales; and information on previous year’s goals and actual funds raised, as comparisons and references) • Expenses • PTO Operations • Funds community building events and other PTO activities that take place outside of the regular school program (examples: May Fair, Halloween Family Fun Night, etc..) • School Operations • Used for school activities, and these expenses are overseen by the Principal. (examples: Creative Arts and Sciences, Classroom Equipment, Field Trips, Library Funds, etc…). The Newton School Committee’s Citywide Equity Policy places a cap on PTO support of school operations • Technology • Used for purchases of equipment for use by the teachers in the classroom. Currently, there is no cap on PTO support for technology.

  4. Budget Highlights - Fundraising • Major Fundraiser Event • Annual Contribution “Gift for Burr” • Plan to raise $35k • Other Fundraiser Events • Traditional Events • Bake Sale, Book Fair, Box Tops, School Pictures, Red Sox Game, Target Card, etc… • Some Changes • Shaws - This is a program where families register their Shaw's Rewards Card online and a % of their sales on Tuesdays, Wednesdays & Thursdays will go to Burr. This has changed from last year where we collected paper receipts • No Auction (every-other-year) • No lightbulbs sale (every other year) • No Survey (since it is one time only) • Total budgeted fundraising: $41,175.00

  5. Budget Highlights – PTO Operations • Items that have Changes • Color Day budget decreased to $850 from $1200 of FY 08-09, based on actual spending of last year (spent $748) • May Fair expense budget remains $0. The revenues will (and has been) offset expenses. • Garden Classroom increased $50 from the last year's budget based on FY08-09 actual spending • Hospitality budget decreased $175 from last year based on parents donation • Building & Maintenance Support of $100 (a new item to give gift certificates to custodians to purchase small maintenance items) • Communication budget decreased from $1430 of last year to $250 (A big savings! Newsletter, annual web site and constant contact subscriptions going electronics) • Playground • Maintenance/Repair: $0 (Maintenance will be covered this year by the City playground grant of $12,000!) • Playground Reserve Fund: $5000, Annual reserve fund for playground replacement 5 - 10 years out • Respect for Human Differences budget increased from last year’s $500 to $1500 (World Culture Festival Year!) • Level Funded Items • Halloween Family Fun Nigh, Newton Serves, Copy Expenses, Fifth Grade, Filing Fees, Guest Speakers, Staff Appreciation/Gifts, Insurance, Landscaping, Partnership Program, PTO Council Dues, PTO Operations, RHD Classroom resources, School Council Mailing, Student Directory, etc • PTO Operations Budget Total: $16,795.00

  6. Budget Highlights – School Operations • Items that have Changes • Creative Arts and Sciences increased to $12,000.00 from last year’s $10,500.00 • Funding restored to 2007-2008 levels to bring in line with the rest of Newton • Level Funded Items • Arts Support • Classroom Equipment • Field Trips • Principal Discretionary Funs • Social/Emotional Wellbeing • Teacher Supplies • Understanding Our Differences • School Operations Budget Total: $24,228.16

  7. Budget Highlights – Technology • Technology Budget $18,000 • Includes rollover of $5600 from 2008-2009. • Amount is to fund a new laptop cart + 15 laptops • Technology Budget Total: $18,000.00

  8. Budget Summary • Beginning Balance $55,453.45 • Proposed Fundraising 09-10 $41,175.00 • Proposed Total Funds $96,628.45 • Less: Expenses -$59,023.16 • Ending Balance 09-10 $37,605.29

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