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Quesnel Forest District

Quesnel Forest District. Sharing of experiences and learning's Gord Wall, Tenure Supervisor ESF Implementation Team Member. ESF In Quesnel. We have been completing ESF for tenures since Dec. “03 Why did we do it ?

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Quesnel Forest District

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  1. Quesnel Forest District Sharing of experiences and learning's Gord Wall, Tenure Supervisor ESF Implementation Team Member

  2. ESF In Quesnel • We have been completing ESF for tenures since Dec. “03 • Why did we do it ? • We made a conscious decision to go to ESF because it was determined that our drafting resources would be very limited • It was the Ministry’s overall Direction. • Looking ahead at issuing 7 million Cubic meters annually • Form District FTA working group with licensees • Currently all licensees are submitting electronically. • Improve the data links and efficiency between FTA and all other systems

  3. Where are we now? • Workloads in LIM are manageable • CIMS, RESULTS, ECAS, HBS/GAS are working effectively • All the satellite programs that feed off FTA are functioning the way they have been designed • Very few problem calls from clients • Continuous improvement – we have been continuously updating Route Cards for our processes

  4. Cutblock Life Cycle Plan Notify Report Harvest authority process Operationalplanning Harvest notification Harvest completion Silviculture reporting • Cruise • Appraisal ECAS • CP Appln - FTA Silviculture Activity Regn/ FG Milestone Post FG Activities FDP FSP Notification of commencement Harvest completionreporting FTA RESULTS FN Consultation

  5. LIM Clears FTA submission, add adjudication comments, print exhibit A and adjudication map report Licensees Pre-validates ESF submission thru’ MSRM - TMS Y Licensees submits xml.gml thru’ ESF Ok to proceed? LIM Request MSRM for adjudication N N FTA Notifies Licensees Y Adjudication Required ? Xml.gml file validates to ensure it conforms to data requirements LIM Package to Tenures LIM Rejects via FTA & advises other staff Main CP Process N Conforms ? Y Y LIM Status check BC Online GATOR LIM Reviews spatial submission, FTA checks against LRDW FTA Post xml.gml to FTA Inbox Fatal Conflict ? N Start Exhibit A Process

  6. Satisfactory ? Satisfactory ? Y Y N N Appraisal Flow Start END Licensees submits ECAS, include e-map, cruise comp. ECE and support info. Region Confirms, sends stumpage advisory notice to Licensee Region Approves, generate stumpage rates thru’ GAS ECAS Inbox Main CP Process District Staff Review Package District Staff Accepts or forwards in ECAS to Region Region Review submission Licensees provides clarification Licensee/District Provide info and/or make corrections return to region Region Request clarification from Licensee or district via ECAS District Staff Fills out comments screen and return to licensees via ECSA

  7. Tenure Flow-Overview Main CP Process Lim Starts Clearance Starts ECAS Process START Tenures Initiates route cards Document Preparation Queue Triggers - E-mail or Letter and 2 appraisal maps • District Staff • FTA Approval • Distribute doc to Licensee/File • ECAS Approval Document to DM or Designate for signature END

  8. Lessons Learned • TMS reports for submissions allow for smoother CP approvals when there are conflicts • FTA business rules: • No shortcuts or workarounds • Once business rules are learned, the amount of rejections decreases over time • Amendments can only be submitted through ESF, one at a time. Second amendment cannot be submitted until first is approved.

  9. Lessons Learned • FTA/ECAS triggers – Application letter (term and effective date) and 2 appraisal maps • Many CP’s and appraisals in INBOX, use the triggers to prioritize workloads • Application letters may come in as an e-mail • FTA approval then ECAS approval to follow

  10. Lessons Learned • Communication lines with Licensee • Ensure Woodlot licensees have applied for their BCeID • Maintain Licensee meetings • for solving failed submissions, • sharing each others business processes, • Identifying who the district contact person is for ESF problems • Licensee meetings will become less frequent as they become more familiar with ESF

  11. Trouble Shooting Example • District Rep receives a Phone call from the licensee….HELP ! • E-mail of failed submission for our review. • The licensee is applying for amendment to an existing CP Outcome of validation for Submission: 59851Your application to amend Cutting Permit TFL999 CP 02B has failed MOF business rule validations. Please address the following issues and re-submit.Cutting Permit: 02BCut Block: 48Cut Block does not exist.How do we proceed? Todd

  12. XML.GML Text fta:cutblockMember> - <fta:CutBlockWithCP> <fta:cutBlockID>48</fta:cutBlockID> <fta:applicationPurpose>A</fta:applicationPurpose> <fta:provincialForestConflictCode>IN</fta:provincialForestConflictCode> <fta:plannedGrossArea>1.8</fta:plannedGrossArea> <fta:plannedNetArea>1.8</fta:plannedNetArea> <fta:plannedHarvestDate>2005-04-15</fta:plannedHarvestDate> - <fta:extentOf> - <gml:MultiPolygon srsName="EPSG:26910"> - <gml:polygonMember> - <gml:Polygon> - <gml:outerBoundaryIs> • <gml:LinearRing> • If you need more on this See Electronic Submission Framework (EFS) FTA Submission Guide – VIVID Solutions • It is important to spend time reviewing this document

  13. 37 % Reduction Lessons Learned • ESF failures due to data integrity for tenure submissions is now minimal • Data integrity will continue to be of great concern for “as built roads” and RESULTS submissions FTAS FTA 37 % Reduction in processing time

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