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Time Management

Learn effective strategies to manage your time, prioritize tasks, and avoid procrastination. Budget your time like money and delegate tasks wisely. Discover the art of saying no and combating interruptions to boost efficiency.

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Time Management

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  1. Time Management Dr. Ken Cosh

  2. AAAAAAAAAAAARGH!

  3. “Managing” Time • “We have all the time in the world…” • Oh Really? • Does anyone here have enough time?

  4. Thanks Randy! • Randy Pausch • October 23 1960 – July 25 2008 • Professor of Computer Science and HCI at CMU • (Carnegie Melon University) • Last Lecture • “Really Achieving Your Childhood Dreams”

  5. Thanks Steve • Steve Jobs • February 24, 1955 – October 5, 2011 • You’ve probably heard of him! • Stanford University Commencement Address 2005 • “If you live each day as if it is your last, someday you’ll most certainly be right.” • “If today were the last day of my life, would I want to do what I am about to do today?”

  6. Note: Culture & Time Polychronic Time vs Monochronic Time

  7. Why do we want more time?

  8. Time Management – The Basics • The 80/20 Rule • Make Lists • Divide & Conquer • Prioritise

  9. How to Prioritise? Not Due Soon Due Soon Important Not Important

  10. How to Prioritise? Not Due Soon Due Soon 1 Important 4 Not Important

  11. How to Prioritise? Not Due Soon Due Soon 1 2 Important 3 4 Not Important

  12. Otherwise Not Due Soon Due Soon 1 2 Important 3 4 Not Important X

  13. Quick Quote • “We don’t find time for important things… we make it by not doing something unimportant…” • "The key question to keep asking is, Are you spending your time on the right things? Because time is all you have. "  Randy Pausch

  14. Budgeting • Who has a budget? • Money is a scarce resource, and many of us live with a financial budget… • …but time is also a scarce resource – who has a time budget?

  15. Budgeting • Ever considered logging your time? • How much time do you spend watching TV? • How much time on Facebook? • How much time partying? • How much time sleeping (afterwards)? • How much time are you productive for..?

  16. Budgeting TIME MONEY

  17. Ever find yourself “Yak Shaving”?

  18. Yak Shaving • The useless activity you do that appears important when you are consciously or unconsciously procrastinating about a larger problem. • I want to clean my car today… • But, the hose is still broken, so I need to go to Global to buy a new one… • But, I’ve lost my Global discount card… • But, I could borrow my neighbor Bob’s discount card! • But, he won’t lend it to me, until I return the pillow he lent my son… • But, we didn’t return the pillow, because it broke and some stuffing fell out… • So, I could go to the zoo to shave a yak to get the hair to restuff it!

  19. Procrastination When I get the feeling to do something, I lie down until the feeling goes away…

  20. Procrastination • Doing low-priority actions putting off important tasks until later. • Realise you are procrastinating! • Why are you procrastinating? • It’s Psychological! • Fear of Failure? • Low self worth? • Task Aversion? (Or Laziness?) • Deal with it!

  21. Quick Tip • Find your productive time – and defend it at all costs! • Find your unproductive time – and schedule mundane tasks then!

  22. Delegation? • A great way to reduce your ‘to do’ list. • …but it costs money to delegate! • Delegation tips: • Do the worst job yourself • Be specific • Grant authority & responsibility

  23. Being Delegated to? • Just Say “No!” • Be Proactive! • Fill your time doing things you want to do, so there is no time left for more work… • A ‘soft’ no! No, No, No! • “OK… I’ll do it if you really can’t find anyone else….” • Teamwork • “I’ll do it if….”

  24. Interruptions • “You’ve Got Mail!” <!!DING!!> • How do you get rid of visitors?

  25. Quick Tip • Make your own deadlines! • Just because it is due next Friday, doesn’t stop you setting your own deadline tomorrow!

  26. Missing deadlines? !!!PLAN AHEA D!!!

  27. Missing Deadlines? • Sometimes, you just have to be “Good Enough” • We can’t always be “Perfect”!

  28. Quick Tip • Call someone at 11:50am ;)

  29. Technology!

  30. Comments / Questions?

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