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SchoolDude and IPM

SchoolDude and IPM. Using Work Orders and PM Schedules for Reporting and Proactive Measures in Educational Facilities. Who Can Guess What This Is?. 2. Source: Registration Survey for national “IPM Webinar ” (361 respondents). 3. What Educational Facility Departments Face.

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SchoolDude and IPM

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  1. SchoolDude and IPM Using Work Orders and PM Schedules for Reporting and Proactive Measures in Educational Facilities

  2. Who Can Guess What This Is? 2

  3. Source: Registration Survey for national “IPM Webinar” (361 respondents) 3

  4. What Educational Facility Departments Face Underfunded, under-resourced, under-appreciated Wearing too many hats Compliance with changing laws, codes and other requirements for multiple trades More facility managers want insight of what to trend and best methods on how to trend

  5. Where Schools Need a Helping Hand • Best practices • What to do • How to do it • Tips and tricks • How to track it • Statistics and benchmarks • Justification for additional funding and/or new resources

  6. Integrated Pest Management (IPM) • A proactive and common sense approach of dealing with pest problems • Does not rely on automatic or scheduled application of pesticides • Combines various methods and tactics to • Control current pests • Prevent future pest problems

  7. Food/Water Shelter & Hiding places Entry points • Steps in IPM • Inspection & monitoring • Pest Identification • Action Levels • Control measures • Follow-up or evaluation Triangle of resources • IPM tactics • Cultural methods • Physical/mechanical • Biological agents • Chemicals • Decision making process • Is action necessary? • Where is it necessary? • What action is appropriate? • When should action be taken?

  8. Food/Water Entry points Shelter & Hiding places Chemical measures: Insecticides & rodenticides Biological agents: Bacteria, Fungi, Viruses, parasites/parasitoids • Physical/Mechanical measures • Exclusion/pest proofing • Traps and other devices • Repair & Maintenance • Light and temperature • Cultural measures • Cleaning/Sanitation • Proper Storage • Waste disposal/recycling • Landscaping • Awareness/Education

  9. Advantages of IPM • Focuses on long-term pest prevention • Less disruptive to classrooms, dorms and offices • Customizable and flexible to a school, situation and location • Verifiable and accountable approach • Dovetails from school system safety, sanitation and maintenance program by incorporating a pest management perspective on activities at a site

  10. SchoolDude’s Facility Interaction

  11. Tracking Pest Control Requests and Work 11

  12. Centralizing Work and Communication 12

  13. Facility departments can enable a form for staff to submit problems or requests. Requests are automatically routed to the appropriate party for review and assignment. Reactive: Requests from Staff for Pest Issues 13

  14. What M&O Departments Typically Track for Work Performed • Location • Building (maybe) • Room (maybe) • Craft/Trade/Skill Set/Problem Type • Status • Priority • Date Created and Date Completed

  15. Fill in any remaining details not given by a Requester. Gives great results for graphs and reports, plus allows you to set up specific searches for an automatic report. Same Request As ViewedBy Facilities

  16. What M&O Could Be Tracking…and Should Be! • Purpose/Reason/Focus/Why? • Transactions • Labor • Materials • 3rd Parties • Budget • Projects • Classifications/Categorizations

  17. Save Your Favorite Search

  18. Auto-Emailing a Saved Search’s Results 18

  19. Other Saved Action Reports • Ideas for Saved Reports: • Work Order Reports • Completed Pest Control Work for Last Month • Open Pest Control Work at a school • Open Pest Control Work Greater Than X Amount of Days Old • Transactions Reports • Costs of Pest Control Work for Last Month • Costs of Pest Control Work at a school • Pest Control Costs for the Fiscal Year 19

  20. Proactive Inspection Scheduling for IPM 20

  21. Typical Inspection Form

  22. PM Schedule and Templates

  23. IPM in PMDirect’s “SchoolDude Starter” PM Templates

  24. Recurring Scheduling for IPM Users may establish a scheduled series of inspections

  25. PM Calendar Resulting work orders auto-generate with task lists

  26. PM Work Order Hard Copy

  27. Supplies Needed and Used for IPM 27

  28. Supplies A least-toxic toolkit supports the service aspects of a strong IPM program and ensures it is implemented safely and effectively: • General cleaner and pheromone remover (e.g., Super C Cleaner) • Head lice shampoo (e.g., De-Licer) • Dust applications (diatomaceous earth, Nibor) • Traps (pheromone, glue) • Bait stations • No liquid or aerosol applications review your state or province’s regulations or rules to understand what is considered least toxic

  29. Product Setup 29

  30. Supply Tracking for Pest Management Identify the items to pull from stock before a work order is generated or record items used after a job is done

  31. Reports 31

  32. The Mindset To Help Reporting • Track more than on a job than just “is it open or is it finished?” and “where it is” • Prove what you do and what you need to get work done • Save time for graphs and reports by: • Filling in a couple of extra details now to save a ton of work later • Letting a system send reports for you vs. you gathering the information

  33. Why Good Data Practices are Needed ?? 33

  34. Reports 34

  35. Data used: “Type” in MaintenanceDirect 35

  36. When Good Data Practices are Followed Data used: “Area” in MaintenanceDirect 36

  37. Proving the Impacts Cost: 2000/01 $ 56,325 2001/02- now $ 26,400 37

  38. Summary • IPM is integral to your schools to reduce: • Health issues • Environmental issues • Economics impacts • Liability issues • Take a Professional Approach • Legislation is being required in some states and reports will help prove your initiatives • Plan your work, track your impacts and show your results

  39. What’s Next? Additional templates focused on specific states? Additional templates balanced between a facility director’s view of work vs. the pest type? Additional templates focused on space types? More ideas?

  40. Resources: MySchoolDude Documents, videos and webinars Survey and polling tools Blogs and discussions on best practices and new ideas

  41. Other Resources • EPA's IPM in Schools Website www.epa.gov/pesticides/ipm • School IPM 2015 / IPM Institute of North Americawww.ipminstitute.org/ipmstar.htm • National Pest Management Associationwww.whatisipm.org • Green Shieldwww.greenshieldcertified.org

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