NSLS-II Lab-Office Building Space Allocation Plan Optimization

1. Space Allocation Plan for LOBs Andy Broadbent Experimental Facilities Division, NSLS-II Experimental Facilities Advisory Committee Meeting April 23-24, 2009

2. Lab-Office Building: Current Baseline Design • Each Lab Office Building has: • 72 Offices (32 enclosed, 40 open plan) • 6 labs (480 sq ft each) • Machine shop • 4 Conference Rooms • Loading/storage area • Total of 23,800 gsf Scope - LOB 1&5 fully built out, - LOB 4 shell only. Cost $26M for 2½ LOBs Size reduced in order to accommodate funding profile and maintain TPC.

3. NSLS-II Site Plan LOB 1 LOB 2 LOB 5 LOB 3 LOB 4

4. Re-evaluation of LOB Programming Requirement • Is the current baseline design optimal to meet the needs of the NSLS-II community when facility is fully built-out? • Guiding principles; • All labs will be based on shared usage for greater efficiency and to promote the concept of science ‘villages’. • LOB space should be for immediate beamline related work, and beamline staff and Users. • Long-term use lab space and dedicated staff research labs should be accommodated in other buildings (eg Buildings 725 or 703). • Approach; • Benchmark comparisons to existing facilities. • Detailed estimate of staffing levels, plus the expected User numbers and their office needs. • Detailed analysis of equipment required by most Users in support of experiments. • Realistic laboratory layouts and space requirements

5. Approach; • Benchmark comparisons to existing facilities. • Detailed estimate of staffing levels, plus the expected User numbers and their office needs. • Detailed analysis of equipment required by most Users in support of experiments. • Realistic laboratory layouts and space requirements

6. Benchmarking: APS Comparison APS LOM (4 sectors) OfficeLabTotal Per Sector 1,518 1,258 2,776 Full LOM 6,072 5,032 11,104 24 x 26 = 624 ft2 20 x 24 = 480 ft2 NSLS-II LOB (6 sectors) OfficeLabTotal Per Sector 1,368 480 1,848 Full LOB 8,206 2,883 11,089

7. Approach; • Benchmark comparisons to existing facilities. • Detailed estimate of staffing levels, plus the expected User numbers and their office needs. • Detailed analysis of equipment required by most Users in support of experiments. • Realistic laboratory layouts and space requirements

8. Staff and User Office Space Requirement(Assumptions) • Staffing level nominally at 6 FTEs per ID beamline • 3 scientists, 2 science associates, 1 technician • Canted branch – adding 3 scientists • 4 FTEs per BM/3PW beamline • 2 scientists, 1 science associate, 1 technician • no canted BM beamlines • 3 FTEs per IR beamline • 2 scientists, 1 science associate • concurrent operation with BM/3PW beamline • 3 users per x-ray beamline and 2 per IR beamline • 50% users make use of LOB space • 1 postdoc per 3 scientists & 1 student per 2 FTE-BLs • Types of offices: single offices for scientists and SAs, 2-person offices for postdocs, 4-person offices for students and users, and 6-person technician areas. These are estimates on average, more precise than just 6 FTE/BL

9. Staff Office Requirements

10. User Office Requirements

11. Approach; • Benchmark comparisons to existing facilities. • Detailed estimate of staffing levels, plus the expected User numbers and their office needs. • Detailed analysis of equipment required by most Users in support of experiments. • Realistic laboratory layouts and space requirements

12. Lab Equipment Needs and Space Requirements • Assume a minimum set of instruments in the LOB labs that are needed by users and staff in support of experiments at beamlines • Estimate % of experiments that require the use of particular instrument • Multiply by number of simultaneous experiments that LOB supports  number of instruments needed per LOB • Estimate square footage for each instrument plus open space requirement  total square footage requirement for LOB • Take into account that all users need to setup equipment and prepare samples during the beginning of their experiments (1st day of run week)  waiting in line for using an instrument lowers productivity • Currently ignore experiment change-overs during mid-week • These are our best estimates with input from User community.

13. Dry-Lab Equipment

14. Estimate of Total Lab Square Footage Note: Some of the required space does not have to qualify as ‘lab space’, and can be ‘workshop’

15. How Many of Each Type of Lab or Workshop? From the previous total area requirements we can group equipment into labs and clarify how many of each type. Now to the layout of each lab or workshop…

16. Approach; • Benchmark comparisons to existing facilities. • Detailed estimate of staffing levels, plus the expected User numbers and their office needs. • Detailed analysis of equipment required by most Users in support of experiments. • Realistic laboratory layouts and space requirements

17. Characterization Lab (#1)

18. Dry Lab (#2 & #3).

19. Vacuum Preparation Lab (#4).

20. Electronics Workshop (#5 & #6).

21. Wet Lab (#7 - #9).

22. Dry Assembly Lab (#10).

23. Correlation of Standard and Biological LOBs.

24. Optimized LOB Scope BaselineOptimized Offices 8,206 ft2 11,000 ft2 Labs 2,883 ft2 6,000 ft2 Other space12,910 ft2 17,000 ft2 Total Size 24,000 ft2 34,000 ft2 Estimated Cost $10M ~ $15M

25. Current Activity Working with HDR to define the building layout…. single / double story? etc….

26. Summary • Based on our detailed analysis and benchmarking with other facilities, an expanded LOB is required to satisfy the need of the NSLS-II community • 8 laboratories and 2 electronic work areas plus a machine shop are needed to support user/staff activities at the beamlines • Preliminary discussions with life science community indicate that general requirement in LS LOB can be met by reconfiguring same number of labs • Adequate temporary storage space for receiving and staging • On office space, our new requirement of 75 offices is pretty much in line with the baseline number (72); but 17 of such offices need to accommodate 2, 4, and 6 people • DOE have agreed we should proceed with the expanded LOB design with ~34,000 sqft, compared to baseline ~24,000 sqft. • We continue to work with architect HDR on detailed LOB designs • Fast beamline ramp-up schedule at NSLS-II promises to have ~75% of the full capacity by 2017, leading to the need of 3.7 LOBs in 8 years