AGENT TRAINING

1. AGENT TRAINING PowerPoint Basics

2. Goals: After today, you will be able to: • Add new slides • Apply design templates • Put text and pictures on slides • Apply Animation • Prepare to give a PowerPoint show

3. Working in the Slide Area • In the slide pane, type text directly onto the slide, within the placeholder. • On the left is a thumbnail version of the slide you're working on. This area is the Slides tab, and you can click the slide thumbnails here to navigate among slides. • Below is the notes pane. Here you’ll type notes you may use when presenting.

4. Adding New Slides When PowerPoint opens, there's only one slide in the show. It's up to you to add the rest. Add them as you go or several at a time, as you prefer. Use the Slides tab, the area on the left where the slide thumbnail is, to add new slides. • Right-click the thumbnail that you want the new slide to follow, and then… • …click New Slide on the shortcut menu. • You can also make copies from the slides tab area.

5. Typing Text The picture shows text typed within a body text (as opposed to a title) placeholder. This placeholder has five levels of text indents available, each with its own bullet style and ever-reducing type size. Type text such as lists into a body text placeholder. • The body text placeholder is usually positioned below a title. • Its default formatting is a bulleted list. At the end of a paragraph, press ENTER and then TAB to get to the next level of indent down.

6. Typing Text PowerPoint automatically shrinks text to fit into the placeholder if length starts to exceed space The AutoFit Options button means that text is being reduced to fit inside the placeholder.

7. Navigate Among Slides Once you have several slides in the show, you'll need to move among them as you add content. Here are three good ways to do that: • Click the slide thumbnail to display that slide, or • Click the Previous Slide or • Next Slide button.

8. Create Notes for the Slide As you put text on your slides, type your speaker notes (if you want any) in the notes pane, below the slide. The process of writing notes: • Notes pane in normal view. • Drag the split bar up to enlarge the notes pane, then type your note text. • The notes page layout as seen in notes view or when the notes are printed.

9. Design and Layout When you've nailed down the text for your slide show, you want to give it some life by applying a design template. A template provides color, style, and decorative accents. • Also, your slide won't always contain only text, and you'll need a way to arrange all that you put onto it — this is where slide layouts come in. • We’ll show you how to insert those extra graphical elements — pictures, charts, and tables — onto slides.

10. Pick a Design The design template determines the look and colors of the slides. Apply a template at any stage of creating the show. You may change to a different template later. Applying a design template. • Select a single slide thumbnail on the Slides tab. • In the Slide Design task pane, click a template thumbnail to apply the template to all slides.

11. Pick a Layout As you create slides, you'll confront the issue of where to place the things you want on them. PowerPoint helps by displaying slide layouts to choose from each time you add a slide. The layout arranges content to fit into a combination of placeholders – text, picture or graphic. Applying a Layout. • Select a slide thumbnail. • In the Slide Layout task pane, click a layout thumbnail to apply its layout to the selected slide.

12. Work Within the Layout Placeholders make up the layout. The picture shows the effect of applying a layout that has a text placeholder on the left and a content placeholder on the right. A slide with a layout that includes space for a title, text on the left, and content such as a picture on the right. • Title placeholder. • Text placeholder. • Content placeholder. Click one of the icons to insert a table, chart, piece of Clip Art, picture file, or media clip.

13. Insert by using the layout icon The icons are one method for inserting content. The piece of art would automatically be sized to fit this layout, although you could change its size. With something like a banner, you might also want to rotate it. Using a layout icon to insert a picture. • Click the Insert Picture icon within the placeholder. • Locate the picture. • Then click on the picture and click OK.

14. Inserting by using the Menu Another way to insert an item like a picture or chart is through the Insert menu. • Be sure to select the content placeholder before you insert from the menu. • Choose the type of item you want from the Insert menu, with its wide range of options.

15. Applying Animation You can also make text and pictures fly in, bounce, and zoom out using the animation features in PowerPoint. Apply preset animation schemes, or use custom animation to modify them or create animation sequences of your own.

16. Preset Animation A preset animation scheme ties together several types of animation effects that complement each other. The general types of effects used are: Transition, in which the slide is revealed using an effect like a wipe or a checkerboard pattern. Entrance, such as text flying in. Emphasis or dimming — emphasis calls attention to a bullet point; dimming de-emphasizes a bullet point. Exit — a fly out, fade out, bounce out, and the like. Motion path, which traces a pattern for an object to follow. A typical scheme for a bulleted list will have the text enter line by line and dim each line when a new line enters. Two such schemes in PowerPoint are called Fade in and dim and Appear and dim.

17. Applying Preset Animation Animation scheme options are within the Slide Design task pane. To open the task pane, you click Animation Schemes on the Slide Show menu. • To apply a scheme to some slides, select the slides you want (on the Slides tab), and then click a scheme in the task pane. • To apply a scheme to all slides, click a scheme in the task pane, then click Apply to All Slides.

18. Applying Custom Animation To make specific changes to scheme effects, open the Custom Animation task pane from the Slide Show menu. The picture on the left shows the task pane, in which you see the following: • Effects list. This shows the animation effects that make up the scheme. • A number indicates the effect's playing order. • A mouse icon means this effect starts with a mouse click. • Star symbols indicate the type of effect; green stars here, show indicates entrance effects.

19. Preparing to Present • Before your actual presentation, go to the room where you'll present and run through the show. • Make sure that you can access your presentation from the computer you're using. • Take your printed notes with you so that you can practice referring to them. • You might also ask someone else to go along, listen, and give feedback.

20. Now It’s Time to Practice!