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2. The presentation Ankara, 8 December 2011

Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey . 2. The presentation Ankara, 8 December 2011.

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2. The presentation Ankara, 8 December 2011

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  1. Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey 2. The presentationAnkara, 8 December 2011 This project is co-financed by the European Union and the Republic of Turkey Gerbrand van Bork: TAT Key Expert 2 (IPAExpert and trainer) Gerbrand.vanBork@ecorys.com Act 2.5 Training of trainers programme: first module

  2. Session 2: the presentation Objective: we’ll explain how to get started Structure: • What does it mean to be a trainer? • Finding out what you need to know • Organizing your presentation • Developing your presentation • Which lingo to use?

  3. 1. What does it mean to be a trainer? • Goal: to increase knowledge and skills of participants or change behaviour • Profile: • Public speaker • Conveyer of information • Moderator of discussion • Your exact role needs to be determined: information is the key to success

  4. Organizing your presentation • Selecting materialsand what not to use • Choosing the structure of your presentation: problem/solution; past/present/future; cause/effect; theory/practice; divide a quote or a word; your own topic pattern • Length and timing: deciding which points to include • Cut, cut, cut, but never cut the conclusion

  5. Take your time to prepare! if you have never prepared/given a presentation: count 1 full working day per hour of presentation

  6. Session 2: The presentation Topics to be discussed • Structure (A) • Introduction (B) • The end (C) • Formulating clear and precise (D)

  7. A. Structure Getting the message across -> clear structure of your presentation necessary Main points / minor points / order of presentation to be determined in advance Outline and / or presentation slides help

  8. B. Introduction: general • Setting the scene • Powerful, witty, link to news, catching the interest of the audience… • “Did you ever see a slide with too little information on it?” • Max. 2 minutes

  9. Introduction: parts • Draw attention • Introduce yourself • Introduce theme • Importance for public • Sketch topics to be treated • Time (total, break) • Handouts • Questions (any time, at the end)

  10. C. The end PARTS • Summary • Conclusions • Perspective

  11. The end “Time to wake up for your public” • Powerful rather than “Thank you for your attention” • Opening towards discussion • Not too long (max 10% of your time)

  12. D. Formulating • Use clear wording • Repeat in other words • Variation helps • Fluency please • Articulate • Make it personal • Use small breaks

  13. Presentation methods Topics to be discussed 1. (Audio)visual aid: an overview 2. Why use them? 3. Which ones when? 4. How to use them?

  14. 1. (Audio)visual aid: an overview • White board • Flip-over • Overhead projector • Beamer • Presentation software • Video, DVD • Objects • E-learning on computer/internet

  15. 2. Why use them? • One picture or diagram > 1000 words • Clarity • Attention • Lively • Remember

  16. 3. Which one when?

  17. 4. How to use them? • Don not just read slides; ilustrate and add examples • Flip chart: write clear (this trainer...) • Video: do not use too long • Testing, testing: is everything functioning as it should • Preparing notes, hand-outs, slides etc.

  18. Slides / sheets • Support presentations • Less is more: Not too many slides: 1 slide is 3 minutes: max 20! 6x6 rule: 6 words on a line, 6 lines • NOT ONLY CAPITALS or too much !!!!!!!! • Never full sentences • Use pictures, diagrams or graphs and colors • Check spelling

  19. Slides / sheets: • Graphics, charts, pictures etc. OK but…. (dont overdo) • No small (small) print • Sensible use of colours OK • Text dark, not yellow etc. because not easy to read • Colourblindness widespread, no green / red combinations

  20. Conclusions • Presenting is not so easy: try it and learn by doing • Good experts can be bad presenters/trainers(think of some University professors)

  21. This project is co-financed by the European Union and the Republic of Turkey • Individual exercise: • Prepare a presentation of 3 slides on laptop or flip regarding • A topic of your choice • 2. Present your presentation in max 5 minutes • Participants and trainer will give feedback Act 2.5 Training of trainers programme: first module

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