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Implementation Co-ordinators Network Meeting 14 July

Implementation Co-ordinators Network Meeting 14 July. EUCLID Programme Plan (120 Days). July August September October November . Admissions Visiting Students Other Admissions Curriculum Management CCAM Online Course Enrolment

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Implementation Co-ordinators Network Meeting 14 July

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  1. Implementation Co-ordinators Network Meeting14 July

  2. EUCLID Programme Plan (120 Days) July August September October November Admissions Visiting Students Other Admissions Curriculum Management CCAM Online Course Enrolment User Groups/Demos Assessment Results publishing My Ed Student Administration Student Admin User Groups/Demos Infrastructure & Interfaces UAT Training VS Live Other Live SFT UAT Training Build SFT UAT Training CCAM Live Load Testing Build SFT UAT TBC Demos to DOSs User Group Load Testing 31/7 Data Set Up for Course Level Assessment SFT 3 week Build Sprints Build 29/7 & every 3 weeks thereafter SFT Course migration Course instance migration Load Testing Student Migration Dev Prep for Student Migration SFT Generic Interfaces Development

  3. EUCLID Programme Plan Key Dates (120 Days) • Visiting Undergraduate Students Go live 7/9 • VS UAT 29/7 • VS Training 2 weeks prior to go live • Other admissions Go Live 8/9 • Other Admissions UAT 12/8 • Other Admissions Training 2 weeks prior to go live • CCAM go live 2/11 • CCAM UAT 25-26/9 • Online course enrolment user acceptance testing • Indicative date last 2 weeks in September, may change, alternative option is to do later given some overlapping processes with Student Admin • Online course enrolment available to demo to DOSs from beginning of October

  4. Revised programme plan Project Deliveries 2009 2010 Out of Scope 09/10 Admissions PG Admissions Task Force Visiting Students Other Admissions *(UG & PG deliveries completed) Infrastructure & Interfaces Infrastructure Review EUCLID to DACS data tip Core Interfaces (March & July) Student Data Migration Freeze dates DACS (09/10 Course data can be updated in DACS) Curriculum Management DPTS Amendment & Publishing CCAM Course enrolment (DOS using OCSS) Student Admin Student Admin: registration, matriculation, change of study, fees, core research student mgt. via Registry. Schools web based access to the central student record Assessment Collection of Course Level results Collection, Progression & Award Outcomes Results interface with MyEd Transcript production Admissions Further work on UCAS/GTTR and PG enhancements & non critical bugs Infrastructure & Interfaces Interfaces to Timetab, RAE DataMart Unicode compliance to support interactions with UCAS not needed until 2012 entry admissions cycle. Enhanced reporting to match WISARD, Student Progression DataMart, Course assessment pass rate WISARD output Curriculum Management CCAM for use by staff in schools PCAM Student OCSS Timetabling tool Student Admin Online registration/matriculation by students. Those Research student management processes not currently undertaken in DACS. Assessment Online entry course assessment marks by schools. Recording & calculating results below course level. Calculation of progression Exam Board Reports Scaling, Medals, prizes, Appeals mgt, Invigilator Mgt, PDP May 09 Sep 09 Sep 09 March 10 July 09 July 10 March 10 July 10 DACS course data for 10/11 and beyond is frozen Nov 09 DACS student data frozen July 10 Apr 09 Nov 09 Aug 10 Aug 10 July 2010

  5. EUCLID Team Changes • Other staff changes: • Lisa Cuthbert is on maternity leave • Emma Rowson has been appointed • to a CMVM admissions post and we • hope to advertise for a replacement • soon • Mike Calvert will be leaving the • University for another post • in the second half of September • Lorraine Corbett, Jen Pass, • Saladin Rospigliosi and Susan Ward • will finish their secondments • to the project at the end of December EUCLID team members already departed • Bridget Hanna • Paul Weighand • Henna Umar • Richard Evans Colleagues departing at the end of July • Ushma Bhatt • John Cooke • Carol-Ann Glass • Helen Szoor-McElhinney • Zoë Payne • Jennie Pearson • Zeta Poulorini • Kevin Roberts • Susan Smith • Moira Stewart • Jennifer Wallace • Anne Whiting

  6. Decisions by the SQAG • Governance • Strategic leadership for the EUCLID programme and satellite projects • will be the responsibility of the SQAG • Investigations underway • WISARD like functions: School access (read only versus.update) to • elements of student administration • Timetab • Non EUCLID elements of PGDB • SMART • Managed Migration • Ownership of BOXI Reports

  7. Decisions by the SQAG • Devolving certain Student Admin • processes to Schools & Colleges: • Simple Processes • Access student data (read only query) • Confirmation of Attendance • Maintain Research Supervisors • Maintain Taught Student advisers • More Complex Processes • Research change to study • Record changes to study • Staff update student record – • non academic e.g. change of • address Subject to load testing Delivered to Schools & Colleges Delivered to Registry

  8. Decisions by the SQAG Non-EUCLID elements of PGDB Rick Kiralfy is co-ordinating report on use of PGDB across the University. Non-EUCLID elements will be taken forward as a satellite project. Managed Migration The options for meeting the University's statutory requirements for issuing Certificates of Acceptance for Studies and reporting to UKBA on engagement are under investigation. A recommendation should be available in early August. SMART Changes to SMART resulting for the decision to revise the scope of the Assessment project will be taken forward as a separate project by IS.

  9. Decisions by the SQAG • Technical Group • This group is led by Stuart Anderson of Informatics. He is already working • with IS on aspects of the work. • Stuart is providing clarification on the work of the technical group and on how it • dovetails with IS and the satellite projects. • Strategy for Communication • Strong support for agile working and short-life pro-active user groups. • Strategy for communication and the co-ordination of the User Group rest • with Sue Rigby. • A new communication is being prepared, outlining governance arrangements, • scope, the areas under investigation and how the satellite projects will be • taken forward.

  10. User groups and their status PG/UG admissions VS Go live 7/9 Other Admissions Go Live 8/9 CCAM Go live 2/11 Online Course enrolment UAT Student admin Interfaces SMART PGDB Managed migration BOXI reports Timetab User group almost finished – report May need a user group May need a user group User group active – agile working Same user group as CCAM New User group forming now May need only a tech-user group Will need a user group Rick Kiralfy will scope initial requirements Will need a user group if funded May need a user group May need a user group, but probably adequately supported in CCAM

  11. Next steps • Communication will be sent in August outlining governance arrangements, • scope, the areas under investigation and how satellite projects will be taken • forward • Meeting with Heads of Schools in advance of new academic year • Future Implementation Co-ordinator network meetings will be cancelled with • ICs now having the opportunity to participate in user groups or keep up to date • through regular communications • IC area of the EUCLID website will be archived with relevant information • available from the programme section of the site

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