Lessons learned from FP7 proposals and projects SMI2G 2014

1. Lessons learned from FP7 proposals and projectsSMI2G 2014 Andrea Nowak Deputy Head of Department Safety&Security AIT - Austrian Institute of Technology GmbH 23 January 2014, Brussels V1.1 23.01.2014 1

2. AustrianIndustry Federation of Austrian Industries 49,54% Federal Ministry for Transport, Innovation and Technology 50,46% • ~1000 Employees • Budget: 120 Mio € • Business Model: 40:30:30 2

3. 2010-2013AIT/DSS – successful positioning within European and National Security Research Community AIT successful cooperative R&D projects: 12 Mio Euro EU FP7 Security Research Program 3

4. 2009 – 2010 Cultural Change Program (1)Innovation Management to foster innovation, overcome „silos“ and enabling high quality delivery leading edge skill & asset management highest transparency sustainable portfolio management Do the right things – do the things right! PLP „Project LifecycleProcess“ SoCol „Online Social collaboration social media processes and tools“ Gate 0 Gate 1 Gate 2 Gate 3 creativity - transparency - focus - cooperation 23.01.2014 4

5. 2009 – 2010 Cultural Change Program (2)Stage Gate - Process „research is predictable and assessableby promoting creativity and taking risk „ creativity - transparency - focus - cooperation 23.01.2014 5

6. Strategy Development (1) • Top-Down: • Global organization- und strategic orientations of the departments • Five Department and there domains • Defined commitments and goals • Financial 40:30:30 • Scientific: Numbers of publications, patents • Resources: Growth rate • Carrier model for our employers • External Evaluation process every year • Buttom-up: • Development of the department Strategy  this was our freedom • Enormous communication and discussion effort • Making ALL employees aware of the strategy • Focus activities on the defined Research Areas and Research Fields • Empowerment of our staff Top-down - commitment and goal orientation Buttom-up – creativity and innovation power of the department 23.01.2014 6

7. Strategy Development (2) Intelligent Vision Systems (IVS) Highly Reliable SW and Systems (HRS) Future Networks and Services (FNS) Focus in 3 Research Areas Source: digitalbevaring.dk Surveillance & Protection Highest System Reliability Large ScaleNetworked Systems Multi-Camera Vision High Speed Imaging Assessment and Testing of Autonomous and Safety-Critical Systems Secure Information Access in Distributed Systems Next-Gen. Content Management Systems Advanced Applications in Sensor Networks From key scientific competences to focused applied research 7

8. “From strategy to focus = Building critical mass” Strategy Development (3) • Scientific and Engineering skill • Diversity in qualification 200+ Experts (FTE) 1/3 Scientists 2/3 Engineers 36% PhD Computer Scientist Electro Technical Engineers Medical Computer Scientist Mathematician Physicist • 2/3 of new employees with international education 23.01.2014 8

9. Strategy Development (4) DSS Applied R&D Methodology = our market USP Strategy 2017 Industryimpact midandlong-term cooperationwithindustry Phase 3 Solutions for larger systems Strategic aliances/cooperationwithusers/stakeholders Phase 2 Cooperation in theresearchcommunity Technology/Science – basiccompetenceandsolutionportfolio Phase 1 Strategic orientation – top down fromourowner

10. Research & Business Approach Applied Research - AIT Security Eco-system

11. “Door opener” for our international cooperation's National research programs • KIRAS – national security research program • ICT of the Future • Take off • …. International Networks: European research community • EUROTECH • IMG-S • PSCE • ARTEMIS • COST • Doman specific networks • TeleTrust • FRONTEX • Enisa

12. Example (1) Automated Border Control  Programme Roadmap  Strategy MobilePass (in negotiation) FBC ASAP FastPass A harmonized, modular reference system for all European automated border crossing points 1st Austrian IP in Security Call 15 Mio Euro A secure, modular and distributed mobile border control solution for European land border crossing points National proof of concept project Feasibility study 2013 2015 2009 2011

13. Example (2) Cyber Defense  Programme Roadmap  Strategy National Cyber Defense ECOSSIAN European Control System Security Incident Analysis Network CIIS Prevention, protection and reaction to cyberattacks to critical infrastructures Cyber Incident Information Sharing Cyber Attack Information System for Austria EP3R working group – European Public Private Partnership for Resilience 23.01.2014

14. Overview of successful projects - Call 6 (1) Topic Coordinator Akronym SEC-2013.2.2-3 Protectionof smart energygridsagainstcyberattacksAIT SPARKS SEC-2013.2.5-3 Pan European detectionandmanagementofincidents/attacks on criticalinfrastructures in sectorsotherthanthe ICT sectorTechnicon ECOSSIAN SEC-2013.2.5-4 ProtectionsystemsforutilitynetworksAITHyRiM ICT-Security Topic Coordinator Akronym SEC-2013.2.2-1 A researchagendaforsecurityissues on landtransportFhGIML CARONTE SEC-2013.3.2-3 Mobile equipment at the land border crossing points AITMobilePass ICT-Security Object and Personel Security

15. Overview of AIT/DSS projects FP7 Call 6 (2) Topic Coordinator Akronym SEC-2013.4.1-1 Phase II demonstrationprogramme on aftermathcrisismanagementAtos DRIVER SEC-2013.5.1-1 Analysis andidentificationofsecuritysystemsanddatasetusedbyfirstrespondersandpoliceauthoritiesAIT EPISECC SEC-2013.5.3-1 Definition of interoperability specifications for information and meta-data exchange amongst C2-Sensesensors and control systems Sagem Defense Securite Crisis and Disaster Management

16. Lessens Learned (1)Comments of my colleagues Markus: • Timely and structure approach to complete the proposal   • Amicably relations within a strong consortium • Support and knowledge of colleagues within AIT and their enthusiasm • Supportof the AIT management to allow for a maximum of flexibility in working on creative scientific contributions Florian: • Idea of ECOSSIAN is right on time to support these initiatives. • The consortium consists of an optimal mix of academics/research, industrial partners and national bodies. • All work package leaders have plenty of experience in EU projects, know how to approach goals, and are professional and reliable partners. This helped a lot in the proposal preparation phase.

17. Lessens Learned (2)Comments of my colleagues Paul: • A strong consortium, which was appreciated by the reviewers. • The users group, that we prepared was a strong point that helped • Internally, we were well prepared from a content perspective • The proposers day turned out to be surprisingly useful, i.e., via discussions with the PO, to read between the lines of the proposal text, … • As an institution, I think we were well-placed to coordinate the proposal from a content perspective, i.e., with the three departments taking part • I think we built on previous successes, e.g., with SECCRIT in last Security call

18. Summary of Lesson Learned • Idea Generation • Finding the best consortium • Structured proposal work • Keep the time lines • Communication (intern and extern) • …… Project management Cooperation's & Partners • Strategy • Trust • Defined Risk • Management & Process Support • Efficient Tool Support • …… R&D Skills Framework conditions