Student Sections Setting up the Visit

1. Student Sections Setting up the Visit Asim Awan February 19, 2011

2. What do You Want to Accomplish? • Make a Positive Impression! • Leave Them With Information • Position Your Self to be of Value to the Students • Learn About the Student Section & the Students • Discuss Next Steps February 19, 2011

3. Research • Learn about the school • ASME Student Section Advisor • Student Section Officers • Semesters/Quarters/Final Schedule • Student Officer Responsibilities • Last Section Activity report • Last Section Financial Report February 19, 2011

4. ASME Resources - Staff Senior Program Managers • Rich Ulvila (Districts A, B), UlvilaR@asme.org • Marian Heller (C, H, J), HellerM@asme.org • Vince Dilworth (D, G), DilworthV@asme.org • Lee Hawkins (E, F, I), HawkinsL@asme.org • Unit Support • Jessica Albert (sections) • Nicole Alston (student sections) • Membership Department • Brian Hebert, HebertB@asme.org February 19, 2011

5. ASME Resources Volunteers • District Leader • District Operating Board • Student District Operating Board • District Student Sections Committee (SSC) Representative • Student Section Advisor • Section College Relations Chair February 19, 2011

6. Resources • Web based Resources • ASME Web page • District Web pages • Student Section Web page • Student Center • University web pages • University Information • Department Information • Campus Maps • Facebook for the Student Section February 19, 2011

7. Making Contact • Section Chair • Student Section Advisor • Student Section Chair • Mechanical Engineering Department Head • Engineering Dean February 19, 2011

8. Section Chair • Confirm Your Intent • Get Section Support to Sponsor Your Visit • Pizza! • Invite Your Chair to Come Along February 19, 2011

9. Student Section Advisor • Explain Your Role In ASME • Get to Know Them • What Do They Need? • Thank Them for Their Work • Impress on Them the Importance of Their Position • The Section’s Schedule? • Issues Effecting the Section? February19, 2011

10. Student Section Chair • Make an Appointment • Explain Your Role in ASME • Discuss Senior Section Support • Discuss issues • Confirm Topic or Subject of Presentation • What Equipment Will you Need • Confirm Contact Information February 19, 2011

11. Mechanical Engineering Department Head • Ask for an Appointment to Make a Courtesy Visit • Give Them Insight in the ASME Program • Comment on the Importance of the SSA • Ask about Support for the Student Section February 19, 2011

12. Dean of Engineering • Ask for an Appointment to Make a Courtesy Visit • Ask About the Schools’ Attitude Toward Student Organizations • Give Them Insight in the ASME Program • Comment on the Importance of the SSA • Ask About Support for the Student Section February 19, 2011

13. The Meeting • Dress Professionally • Be Enthusiastic • Introduce Yourself to the Section Leadership Before the Meeting • Ask Questions – Show You’re Interested • Have One of the Leaders Introduce You to the Students • Establish Your Knowledge of the Section and School • Make Presentation February 19, 2011

14. Programs • ASME Benefits • Student Competitions • How to Run the Section • Team Building • Job Experiences • Careers • Interviewing • Project Management February 19, 2011

15. Concluding the Meeting • Have Presentation Last 30 to 45 Minutes • Ask if They Have any Questions • Always Thank Them for Having You • Plan on Spending Some Time After the Meeting to Talk to Individual Students February 19, 2011

16. Follow Up • Send Letter or E-mail to the SSA & Student Section Chair • Respond to any Specific Questions or Individuals • Encourage Them as a Section • Offer to Provide Help • Set Up the Next Visit • Report to The Senior Section • Report back to SLC for lessons learned • Invite the Students To a Section Meeting February 19, 2011

17. The End! • Questions? February 19, 2011