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CONTRACT AMENDMENT Dec 2013 Jerome Simpson, VANGUARD Project Coordinator REC

CONTRACT AMENDMENT Dec 2013 Jerome Simpson, VANGUARD Project Coordinator REC. Slide 2/8. Proposed Budget Decreases to mid-July 2014. Red = changes. Eur 250,962 unspent. Slide 3/8. Proposed Budget Increases to mid-July 2014. * See next slide | Red = changes. Eur 40,694 shifted.

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CONTRACT AMENDMENT Dec 2013 Jerome Simpson, VANGUARD Project Coordinator REC

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  1. CONTRACT AMENDMENTDec 2013 Jerome Simpson, VANGUARD Project Coordinator REC

  2. Slide 2/8 Proposed Budget Decreases to mid-July 2014 Red = changes Eur 250,962 unspent

  3. Slide 3/8 Proposed Budget Increasesto mid-July 2014 • * See next slide | Red = changes Eur 40,694 shifted

  4. Slide 4/8 • Task 5.1: Mailing materials to WIKI, Evaluation Handbook ► Eur 5,000 (postage) • Task 5.1: Occasional CIVITAS PR work through to assignment end ► Eur 5,000 (travel) • Task 5.1: CIVITAS Stand Hardware ► Eur 25,000 (mountable flatscreens w built-in DVD or digital mirror) • Task 5.1: CIVITAS Stand audio-visual software development (interactive digital game or quiz feature, video compilation) ► Eur 36,200 (4 subcontracts@5000 for software dev., transport content, DVD ‘play all’ video compilation; design + 6PMs) • Task 5.3: Forum ‘13 Travel (Journalists, Media, Moderators, Speakers) incl. discretionary fund for non-demo cities offered on a first-come first served basis (up to 20 cities) ► Eur 36,000 + EUR 5,400 (2PMs to administer) • Task 5.3: Forum ’14 ► Up to51,142+ EUR 5,400 (2PMs to administer) • Task 5.4:Ten years of CIVITAS Awards Compendium charting the growth in prestige of the awards over 10 yrs and putting the winner cities in the spotlight, great for highlighting outstanding achievements ► Eur 28,700(6PM+12500 Printing and mailing) SUM: (177842 + 7% overhead + 20,000 s/c =)210,291 Unspent Fund Allocation (Eur 210,291) REC ‘Extra’ Summary: Eur 83,500 direct costs +14 PMs (Eur 37,800) + Eur 8491 overhead + Eur 20,000 (sub-contracts) + Optional (Forum 14)Eur 51,142 direct costs +2 PMs (Eur 5,400) +Eur 3958 overhead Eur 28,500

  5. Slide 2/8 Process Recap (since July 31st)… • Sep 4: NEF update (partners, GPF signatories, budget revision, reporting claims, project duration…) • Challenged b/c Gabor was still coordinator (!), two amendments were confused (esp. duration), NEF and DoW budget inconsistencies (typos), estimated eligible costs for Coordination/Support (A) as well as for Management (B) per partner (per reporting period); Agency NL no longer a partner as of end-2102 yet NEF remained ‘open’ • Mid-Oct: Eurocities: listed in the NEF as not using the indirect cost model, so 20% overhead was automatically assigned. Changed to Actual Indirect Cost! • Nov.18: A.Scala takes over, asks about dates of Ag NL > RWS; format of amendment request; a 4th amendment?; NEF still open; duration; • Nov.22: Financial Cell re: Eurocities; DoW Pg.3 updated (again); summary fin.rpt missing for ‘5th payment’; RWS GPF missing All changes summarised in DoW_Update1.ppt (2nd Amendment) and DoW_Update2.ppt (3rd amendment) both at: tinyurl.com/qevq757

  6. Slide 3/8 Nov 23rd Budget • Updated DoW is here: ftp://ftp.rec.org/memberftp/jerome/VANGUARD/ConsortiumMeetings/2013/Leuven/

  7. Slide 7/8 Spending so far and re-balancing our budgets 75% 100% • RWS: The sum it would have received from the pre-financing offered at the start of the project. • REC: bringing its share up to 75% of our total project budget (NB: the max reimbursement limit prior to project conclusion is 85%, which has already been reached)

  8. Thank You Jerome Simpson Tel: +36 26 504 039 E-mail: JSimpson@rec.org

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