South Each Regional Meeting September 2007 Shreveport, LA

1. South Each Regional MeetingSeptember 2007Shreveport, LA National Space Grant Foundation http://www.spacegrant.org/ 101 Constitution Avenue NW, Suite 650 East Washington, DC 20001 202-536-3030 202-536-3089 (Fax) fischer@spacegrant.org

2. What is the NSGF? • Non-Profit 501(c)(3) Organization • Established by Space Grant Directors • Governed by a Board of Directors • Board Members Elected by Space Grant Directors

3. Purpose • To support and enhance the Space Grant Consortia in every state • To carry out education, research, and public outreach activities related to space, aeronautics, aviation, and Earth system science

4. Ways NSGF SupportsSpace Grant • Represent Space Grant Nationally (50th Year Publication, NSTA, ASP, Space Week) • Serve as Contracting Entity (AESP, ESMD Paper Awards, USRP, EAP, NSIP) • Proposal Submission – National/Regional/Local (USRP, AESP, STSP, NSIP, MUST) • Accepts Donations On Behalf of State Consortia (HI, NC, OR, TX) • Bank Accounts – Interest Bearing and Endowment (Each State, Council) • Meeting Registration (SmallSat 2006, Regional Meetings, National Meeting) • Equipment Purchases (RI, TN) • Web Site Hosting (National SG, Coordinators, IA)

5. Ways NSGF SupportsSpace Grant • Mailing Lists (sgDirectors, sgCoordinators, sgExec, Student_Satellites) • Distinguished Service Award • Services Program (AR, DC, FL, KY, IA, LA, MD, MN, MS, NC, NH, NM, OK, OR, PA, SC, SD, TN, TX, VA, WA) • Financial Arm for Regional Programs (Great Midwestern Region) • Student Awards (IA, WI, NC) • Research Allowable Requirements for Federally Funded Fellowships & Scholarships • Other (Penny Machines, Shopping, TiViTz, PathevoTM, Others)

6. Allowable Requirements for FederallyFunded Fellowships & ScholarshipsPreliminary Findings • Currently Enrolled Students • Qualified Expenses are Tax free • Can Require Teaching, Research or Other Duties • Employer-Employee Relationship • Taxable Income (employer and employee) • Creative Alternatives • Special Topics Courses • Past Activities • Recommended Report

7. Space GrantServices Program Update Purpose • Serve Space Grant Network • Increase NSGF’s Value to SG Network • Share Programs/Systems With Network • Provide Economies of Scale

8. Service ProgramKey Features • PI: Jaydeep Mukherjee (FL) • Implementer: Mark Fischer • Voluntary Participation • Customer Focused • Spin-offs to External Contracts

9. NSGF Services • director@xx.spacegrant.org • http://xx.spacegrant.org/ • National Council Website (http://national.spacegrant.org/) • National Space Grant News • Credit Card Processing • Longitudinal Tracking • CMIS Forms

10. New NSGF Services • Meeting Registrations • Application System • Proposal Submission/Review System • Website Redesign • Others on Request

11. Meeting Registration &Credit Card Processing • Meetings • SmallSat 20061 (IA) • Southeast Regional 20061 & 20072 (KY, LA) • National Meetings Spring 071 & Fall 072 (DC, NM) • Northeast Regional 20071 (DC) • 60% to 80% Pay via Credit Card 1 Credit Card Processing Only 2 Meeting Registration and Credit Card Processing

12. Service ProgramCredit Card Processing • Process • SG Determines Items and Costs • SG Sets Registration Form • Participants Register With NSGF or SG • Participant Pays NSGF • NSGF Deposits Funds in SG Expendable Account • Costs • 3.50% per Transaction Plus • Plus $0.30 per Transaction • Minimum Monthly Transaction Charges and Monthly Service Charges Covered by NSGF

13. NSGF Longitudinal Tracking System • Began in 2006 • 14 States Involved As of August (AR, FL, MD, MN, MS, NC, OK, OR, PA, SC, SD, TN, TX, & WA) • Provides all NASA HQ Requested Longitudinal Tracking Reports • Monthly Feedback From Former Participants • 4,700 Former Participants • Over 1,000 Participant Comments • Demo: http://spacegrant.org/support/demo/

19. Longitudinal TrackingFinancial Information • Allowable Expense on Federal Grant • Contacting Mechanisms • Standard Purchase • Purchase Order • Sole Source Purchase Order • Cost Reimbursable Subcontract • NSGF State Expendable Funds • Costs • Based Upon • Number of Participating States • Actual Costs • $5,350 First Year Maximum • $4,000 Out Years Maximum

20. Response Rate Response Rate vs. Last Year of Space Grant Involvement

21. Service Program CMIS Forms • Features • On-line CMIS Based Forms • Available Year Round • Available w/o Username/Password • Reports Formatted for Quick CMIS Entry • State CMIS Contact is Notified of Submission • What it Does Not Do • Enter Data Into CMIS • Once Submitted Data Can Not be Edited • http://www.spacegrant.org/cmis/

22. Application System • Web Based System • Processes • Applications, Transcripts, Vitas, Letters of Recommendation • F&S Programs, Workshops • Currently In Use For • 6 Organizations (2 Outside of Space Grant) • 15 Different Programs • Customized Applications • Mimics Space Grant Site • Costs • $2,500 - $4,500 First Year • $1,750 - $3,250 In Out Year • Demo: http://spacegrant.org/support/demo/

23. Proposal Submission/Review System • Web Based System • Mimics Space Grant Site • Accepts Proposals • Solicits, Collects, and Compiles Reviews • Compiles Report With Submitted Comments for Each PI • Currently In Use For 11 Different Programs • Example • 45 Proposals in 4 Categories • 45 Reviewers • Each Proposal Reviewed 4-5 times • 190 Reviews • Costs • $3,500 - $5,000 First Year • $2,500 - $3,500 In Out Years • Demo: http://spacegrant.org/support/demo/

24. Questions?