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Election Calendar Highlights and Candidate Filing Basics

Learn about critical election dates and the role of election administrators. Understand candidate filing processes based on office and party affiliation.

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Election Calendar Highlights and Candidate Filing Basics

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  1. 2010 ELECTION CALENDAR HIGHLIGHTS Purpose of Presentation • Provide run through of some critical dates in the election calendar • Discuss function and role of local election administrators as they relate to some of these critical dates

  2. Basics of Candidate Filings Filing Basics Depend Upon Office/Party What office are you seeking? • Federal, statewide, state legislative, judges and prosecutors file documents to get on the ballot with the Election Division • Note: state legislative candidates file campaign finance documents at state and in home county and judges and prosecutors file campaign finance documents with the county only • Candidates for local office file documents to get on the ballot with the circuit court clerk

  3. Basics of Candidate Filings Filing Basics Depend Upon Office/Party Do you claim party affiliation? • Democrats and Republicans nominate candidates in a primary, state convention, or town convention • Libertarians nominate candidates in state and local conventions • Independents & Minor Parties file petition and declaration • School board members file petition • Write In- Declaration

  4. Candidate Filings: Pre-Primary Democrat and Republican Primary Filings Declarations except for U.S. Senate • Begin Wed. Jan. 20 with deadline of Noon Fri. Feb. 19. (CAN-2) • Includes Dem and Repub state convention delegates and Dem only precinct committeemen (CAN-37) Voluntary Withdrawal • Noon Mon. Feb. 22. (CAN-10)

  5. Candidate Filings: Pre-Primary Democrats and Republicans for U.S. Senate • Petitions with county VR for certification of petition signatures between Wed. Jan. 4- Noon Tues. Feb. 16 • Certified petitions with consent filed with state by Noon Friday Feb. 19 (CAN-4, CAN-2) • Voluntary Withdrawal must be filed no later than Noon Mon. Feb. 22 (CAN-10)

  6. Candidate Filings: Pre-Primary School Board Elected in Primary On Ballot • Petitions must be filed no sooner than Wed. Jan. 20 and no later than Noon Fri. Feb. 19 (CAN-34) Write-in (the only write-in permitted in a primary) • Declaration must be filed no sooner than Wed. Jan. 20 and no later than Noon Fri. Feb. 19 (CAN-13) Withdrawal • Petition and Write-in candidate must file withdrawal no later than Noon Mon. Feb. 22 (CAN-10)

  7. Candidate Filings: Pre-Primary Role of Election Administrator • Accept declarations or petitions for filing with the following EXCEPTIONS: • May not accept late filings (Yes, noon really means noon!) IC 3-5-4-1.9 • This does not apply to voter registration or campaign finance filings

  8. Candidate Filings: Pre-Primary Role of Election Administrator (continued) • Clerk may NOT accept declaration or petition by fax or email • Mail, UPS and FedEx are OK if received by deadline. (IC 35-4-1.7) • Clerk may NOT accept declaration or petition that is not on most recent form approved by Commission. IC 3-5-4-8(c)

  9. Candidate Filings: Pre-Primary Candidate Challenges • Candidate Qualification issues are subject to “put up or shut up” rule • Voter who resides in candidate’s election district may challenge candidate’s qualifications to run in primary (CAN-1) • Exception: Clerk may deny certification for post-primary minor party or independent petition candidate (CAN-19; IC 3-8-6-12) • This does not apply to school board petitions

  10. Candidate Filings: Pre-Primary Candidate Challenges (continued) • Deadline to file challenge primary candidate (or school board candidate) is NOON Fri. Feb. 26 (IC 3-8-2-14; CAN-1) • Deadline for CEB to decide challenge is Thurs. March 11. (IC 3-8-2-14 & 18)

  11. Candidate Filings: Pre-Primary ELECTION DIVISION PRIMARY CERTIFICATION • Primary candidates for federal, state legislative, and judicial office and county prosecutor file with the Election Division. • Election Division certifies list of these candidates to each county election board by Fri. March 5. (IC 3-8-2-17)

  12. Pre-Primary Absentee Ballot Deadlines • Fri. March 5: Estimate number of absentee and provisional ballots needed. (IC 3-11-4-10; IC 3-11.7-1-4) • Sat. March 20: Deadline for printing and delivery of absentee and provisional ballots. (IC 3-11-4-15; IC 3-11.7-1-6) • Thurs. March 25: Begin mailing absentee ballots for pending applications. (IC 3-11-4-18)

  13. Pre-Primary Absentee Ballot Deadlines • Fri. March 26: Notify county chair of number of absentee boards, counters and couriers needed. (IC 3-11-10-37; IC 3-11.5-4-23) • Co. Chair to provide written recommendations. • Mon. April 5: Voter Registration deadline and first day for in-office absentee voting (IC 3-7-13-10; IC 3-11-10-26) • Sat. hours required for in-person absentee voting on April 24 and May 1. (IC 3-11-10-26)

  14. Pre-Primary Absentee Ballot Deadlines • Mon. April 26: Absentee application deadline to vote by mail(IC 3-11-4-3) • Noon Mon. May 3: Deadline to apply to vote in-person absentee or to apply to vote by traveling board. (IC 3-11-4-3) • Tues. May 4: deadline to receive absentee ballot (overseas voter voting by mail has until Fri. May 14 if postmarked by Tues. May 4). (IC 3-12-1-17)

  15. Pre-Primary Preparation • Tues Apr. 13: Co. Chair to file nominations for precinct election officers to be appointed by CEB (IC 3-6-6-10) • Noon Tues. Apr. 20: If Co. Chair fails to nominate enough precinct election officers CEB can begin to fill vacancies (IC 3-6-6-13) • Tues. Apr. 20: Public Test of DRE or ballot card voting system (48 hour publication of notice required) (IC 3-11-13-22; IC 3-11-14.5-2)

  16. Pre-Primary Preparation • Sat. Apr. 24: Deadline for delivery of Poll lists. (IC 3-7-29-1) • Sat. May 1 and Sun. May 2: Ballot and precinct supply pick-up for inspector or inspector’s designee. (IC 3-11-3-10) • Noon Mon. May 3: Co. Chair to make written recommendations for provisional ballot counters (IC 3-11.7-3-4) • Mon. May 3 by 6:00 pm: CEB to deliver voting systems to polling places (IC 3-11-11-1.8; IC 3-11-13-6; IC 3-11-14-13)

  17. Primary and Post-Primary • Tues. May 4: Primary election day. Polls open 6 am – 6 pm prevailing local time • Noon Fri. May 14: Deadline to count provisional ballots (IC 3-11.7-5-1) • Noon Mon. May 17: Deadline for CEB to certify election results to Election Division (send by certified mail, hand-deliver or via the SVRS) (IC 3-10-1-32&33; IC 3-8-7-5; IC 3-12-5-1; CEB-23, 24, 25)

  18. Primary and Post-Primary • Tues. May 18: Deadline for CEB to postmark, hand-deliver, or transmit post-election report using the computerized list. (IC 3-6-5-17 & 17.5; CEB-9) • Tues. May 18: Voter Registration re-opens • Noon Tues. May 18: Deadline for candidates to file recount or contest lawsuit. • For local offices Co. Chair may file by noon Fri. May 21 if candidate does not. IC 3-12-6-1 & 2; IC 3-12-8-1 & 5

  19. Candidate Filings: Post-Primary Major Party Ballot Vacancies • Dems and Repubs may fill ballot vacancies when no candidate ran for party in the primary • If party fills this type of vacancy, a party caucus must be held by Noon Mon. June 30 and certified to clerk by Noon Tues. July 6. • See Candidate’s Guide pages 9-12 for specific instructions and forms. • There may be other post-primary ballot vacancies due to withdrawal, death or disqualification of candidate (IC 3-8-7-28)

  20. Candidate Filings: Post-Primary Libertarian Party Candidates and Vacancies • Libertarian Party nominate most local offices this year in a county convention. • Convention must be held by Noon Mon. June 30 and certify the selection by Noon Tues. July 6 (IC 3-10-2-15; CAN-22) • Vacancies selections must also be made by Mon. June 30 and certified by Noon Tues. July 6 • Libertarian Party candidates nominated at state convention will be certified by IED to the CEB

  21. Candidate Filings: Post-Primary Independent and Minor Party Petition Candidates • Must file petitions for certification by county voter registration office between Jan. 4- Noon Wed. June 30 (CAN-19) • If candidate fails to file sufficient number of certified signatures then clerk shall deny certification of the petition. (IC 3-8-6-12(d)) • Candidate may appeal clerk’s denial of certification (IC 3-8-6-12(d); IC 3-8-6-14) • This does not apply to school board petitions • Must file consent with certified petitions by Noon Thur. July 15 (CAN-20).

  22. Candidate Filings: Post-Primary Write-In Candidates • All write-in candidates running in the general election, including candidates for school board, must file a declaration by Noon Tues. July 6.( IC 3-8-2-4; IC 3-8-2-2.5; CAN-3)

  23. Candidate Filings: Post-Primary General Post-Primary Withdrawal Deadline • Voluntarily withdrawal deadline after the primary is Noon Thurs. July 15. IC 3-8-7-28; CAN-24 • Candidate may be required to withdrawal at any time due to disqualification (for example, because candidate moved out of election district) IC 3-8-7-29 • These post-primary withdrawals may create a situation where a party may fill the ballot vacancy left by the candidate.

  24. Candidate Filings: Post-Primary School Board Elected in General • Candidates may file petition between Wed. July 21 and no later than Noon Fri. Aug. 20 (CAN-34)

  25. Candidate Filings: Post-Primary Small Town Candidates • Towns with a population of less than 3,500 may adopt an ordinance to elect some or all of its candidates during a general election year (IC 3-10-7-2.9, for example) • Dems and Repubs will nominate candidates in a primary or a town convention. (IC 3-8-5-2) • Libertarian Party nominate at town convention. • May also have independent and minor party petition and write-in candidates.

  26. Candidate Filings: Post-Primary Town Conventions • Filing period for town convention candidates is Mon. Jan. 4- Noon Mon. Aug. 2( 3-8-5-10.5; CAN-16) • Independent and minor party petition candidates must file petitions for certification by Wed. June 30 and certified petitions with Declaration by Noon Thur. July 15 (CAN-19 and 20) • Write-in candidates must file by noon Tues. July 6(CAN-3)

  27. Candidate Filings: Post-Primary Post-Primary Challenges • Challenge for early ballot vacancy candidates, Libertarian candidates, or petition candidates: • Must file challenge by Noon Fri. Aug. 20 DEADLINE (IC 3-13-1-16.5) • CEB must rule on challenge by Fri. Sept. 3.( IC 3-8-6-14; IC 3-13-1-16.5; IC 3-10-2-15(h))

  28. Candidate Filings: Post-Primary Post-Primary Challenges (continued) • Challenges for School Board candidates • Must file challenge by Noon Fri. Aug. 27 • CEB must rule on challenge by Noon Thurs. Sept. 9 • Challenges for write-in candidates and small towns candidates are different (IC 3-8-2-14(c); IC 3-8-5-14.7)

  29. GENERAL ELECTION CERTIFICATION • Election Division certifies to CEB the names of federal, statewide, state legislative, judicial and prosecutor candidates by Fri. Noon Aug. 20 • This will include candidate nominated in the primary, state conventions, vacancy candidates, and petition candidates • This will also include judicial retention questions • Mon. Aug. 2 is deadline for Election Division to certify write-in candidates to the CEB

  30. Pre-General Absentee Ballot Deadlines • Fri. Sept. 3: Estimate number of absentee and provisional ballots needed (IC 3-11-4-10; IC 3-11.7-1-4) • Sat. Sept. 18: Deadline for printing and delivery of absentee and provisional ballots (IC 3-11-4-15; IC 3-11.7-1-6) • Thurs. Sept 23: Begin mailing absentee ballots for pending applications (IC 3-11-4-18)

  31. Pre-General Absentee Ballot Deadlines • Fri. Sept. 24: Notify county chair of number of absentee boards, counters and couriers needed. (IC 3-11-10-37; IC 3-11.5-4-23) • Co. Chair to provide written recommendations • Mon. Oct. 4: Voter Registration deadline and first day for in-office absentee voting (IC 3-7-13-10; IC 3-11-10-26) • Sat. hours required for in-person absentee voting on Oct. 23 and Oct. 30 (IC 3-11-10-26)

  32. Pre-General Absentee Ballot Deadlines • Mon. Oct. 25: Absentee application deadline to vote by mail (IC 3-11-4-3) • Noon Mon. Nov. 1: Deadline to apply to vote in-person absentee or to apply to vote by traveling board (IC 3-11-4-3) • Tues. Nov. 2: deadline to receive absentee ballot (overseas voter voting by mail has until Fri. Nov. 12 if postmarked by Tues. Nov. 2) (IC 3-12-1-17)

  33. Pre-General Preparation • Tues Oct. 12: Co. Chair to file nominations for precinct election officers to be appointed by CEB (IC 3-6-6-10) • Noon Tues. Oct. 19: If Co. Chair fails to nominate enough precinct election officers CEB can begin to fill vacancies (IC 3-6-6-13) • Tues. Oct. 19: Public Test of DRE or ballot card voting system (48 hour publication of notice required)

  34. Pre-General Preparation • Sat. Oct. 23: Deadline for delivery of Poll lists (IC 3-7-29-1) • Sat. Oct 30 and Sun. Oct. 31: Ballot and precinct supply pick-up for inspector or inspector’s designee (IC 3-11-3-10) • Noon Mon. Nov 1: Co. Chair to make written recommendations for provisional ballot counters (IC 3-11.7-3-4; I 3-11.7-4-5) • Mon. Nov. 1 by 6:00 pm: CEB to deliver voting systems to polling places (IC 3-11-11-1.8; IC 3-11-13-6; IC 3-11-14-13)

  35. Election and Post-Election • Tues. Nov. 2: Primary election day. Polls open 6 am – 6 pm prevailing local time • Noon Fri. Nov. 12: Deadline to count provisional ballots (IC 3-11.7-5-1) • Noon Mon. Nov. 15: Deadline for CEB to certify election results to Election Division (send by certified mail, hand-deliver or via the SVRS) (IC 3-10-1-32&33; IC 3-8-7-5; IC 3-12-5-1;CEB-23, 24, 25)

  36. Election and Post-Election • Tues. Nov. 16: Deadline for CEB to postmark, hand-deliver, or transmit post-election report using the computerized list (IC 3-6-5-17 & 17.5; CEB-9) • Tues. Nov. 16: Voter Registration re-opens • Noon Tues. Nov. 16: Deadline for candidates to file recount or contest lawsuit. • For local offices Co. Chair may file by noon Fri. Nov. 19 if candidate does not (IC 3-12-6-1 & 2; IC 3-12-8-1 & 5)

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