Facility Protection Program

1. Facility Protection Program • MODULE 4 • REPORT WRITING

2. Facility Protection Program • MATERIALS TO HAVE • Recommend the following: • Computer with MS Word & MS Excel • Written Notes • Photo files • Building diagrams / drawings

3. Facility Protection Program • FILE INFORMATION & SAFEGUARDING • Recommend the following: • Put all photo files in one folder per facility • Safeguard your notes and pictures • Put collected information behind lock/key • Ensure limited access to file information

4. Facility Protection Program • FORMAT PAGES • Enter classification markings • Use applicable classification markings from your department • Recommend header/footer of “Law Enforcement Confidential”; Sensitive Homeland Security Information on top and bottom of each page

5. Facility Protection Program • FORMAT PAGES • Add watermark • Identifies copy of report • Put “Unauthorized Duplication Prohibited” • Annotate owner information: report title, department and date • If you find a copy – you know who had it

6. Classification Markings Security markings for accountability Classification Markings

7. Facility Protection Program • INTRODUCTORY PAGES • Provide background information pages • Legal statements • Table of Contents • Assessment Overview • Assessment Process • Terminology and Acronyms

8. Facility Protection Program • ASSESSMENT REPORT • Write report in same order as guidebook • Threat Analysis • Access Control • Facility Security • Facility Infrastructure • Etc.

9. Facility Protection Program • OBSERVATION TYPES • 3 types of observations • Vulnerabilities (critical findings) • Concern Observations (serious findings) • Positive Observations (good things)

10. Facility Protection Program • CLASSIFICATION MARKINGS • Recommend 3 types of classification headings • Use markings in use by your department • Law Enforcement Confidential • Law Enforcement Sensitive • Unclassified

11. Facility Protection Program • CLASSIFICATION MARKINGS • Use acronym before each paragraph • Use applicable acronym for each type of observation • (LEC) = vulnerability; related information • (LES) = concern observation; related information • (U) = positive observation; related information

12. Facility Protection Program • DRAFT YOUR OBSERVATIONS/FINDINGS • Use the same format throughout report • First, identify the finding • Classification acronym • Benchmark # • Observation type • Finding

13. Facility Protection Program EXAMPLE OF FINDING PARAGRAPH (LEC) TA FO 3 VULNERABILITY Unlocked/unsecure steam tunnels can be used to gain immediate access into the XXXXXXX even when the complex is locked/secured.

14. Facility Protection Program • DRAFT DISCUSSION SECTION • Mark each paragraph will classification • Be detailed • Explain what you observed so a diverse audience will understand • Use multiple paragraphs if needed • Include pictures

15. Facility Protection Program EXAMPLE OF DISCUSSION PARAGRAPH (LEC) DISCUSSION: It was found during the course of the audit/assessment that steam tunnel access hatches surround the XXXX. The Facility Manager informed the analyst that an individual(s) could use the steam tunnels to gain access into the complex. The analyst was able to open a steam tunnel access hatch on the west side of the complex and gain access into the steam tunnel. The steam tunnel(s) are large enough to accommodate a tall person and allow them to walk upright. Utility lines such as fiber, water, steam, electrical, etc. line the inside of the steam tunnel and are also vulnerable to tampering. The steam tunnel(s) on the west side of the complex were found to be the length of the complex and allow an individual(s) to covertly travel to the north and to the east (e.g. into the XXXX).

16. Facility Protection Program • DRAFT RECOMMENDATIONS SECTION • Provide recommended solutions / mitigation for each finding • Try to find procedural or low-cost options • Give multiple options • If a finding should be fixed by construction or equipment – recommend it

17. Facility Protection Program EXAMPLE OF RECOMMENDATION SECTION (LEC) RECOMMENDATIONS: It is highly recommended that steam and utility access hatches be secured immediately by the UNL Maintenance Department and/or owning utilities. Steam tunnels should be given priority as they provide intruders with a route into the XXXXXXX. (LEC) Access hatch covers can be secured using a lock/hasp system. This system is not technologically innovative; however, it is expedient and cost effective. In addition, a lock/hasp system will secure the access cover hatches and will still allow authorized Maintenance Department personnel, local utility companies and the UNLPD with accessibility.

18. FINDING DISCUSSION RECOMMENDATIONS ILLUSTRATIVE PICTURES

19. Facility Protection Program • PRIORITIZE FINDINGS • Provides decision makers with an “action plan” • Puts focus on major issues • Addressed what really needs to be corrected • Beneficial to numerous planners

20. Facility Protection Program • PRIORITIZE FINDINGS • Build a spreadsheet • Step 1: Enter all findings & recommendations • Step 2: Review all findings; assign a numerical value of 1-10 on criticality • Put the assigned number in the first column

21. Facility Protection Program • PRIORITIZE FINDINGS • Recommended scoring • 10-8: Vulnerability • 7-4: Concern Observation • 3-1: Positive Observation • Base on scoring on threat and finding; use your experience

22. Facility Protection Program • PRIORITIZE FINDINGS • Sort entries • Select all entered data • Sort by ascending; vulnerabilities (10-8) should be at the top • Manipulate spreadsheet as needed; put most critical vulnerabilities at the top

23. Facility Protection Program • TRANFER PRIORITY DATA • Copy the finalized prioritization data • Insert data into last pages of report • Change format to landscape; adjust margins as needed

24. Facility Protection Program • VERIFY RESULTS • Review draft report with facility/department • Present findings • Ensure facility/department agree with compiled information; ensure accuracy • Make revisions as necessary • Proofread and finalize report

25. Facility Protection Program • DISTRIBUTE COPIES • Issue reports to the following: • Facility Management • Applicable Department • Campus Security • Ensure copies are safeguarded; consider having individuals sign release & security form

26. Facility Protection Program • PRESENT FINDINGS • Arrange an out-briefing • Invite all areas which have a stake in report or who can correct issues • Use a PowerPoint presentation • Reinforces need to take action

27. Facility Protection Program QUESTIONS?