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FLEET FOCUS 2012

Join Michael Bisogno, CAFM Director, for an in-depth look at the State Motor Fuel Program, MY2012 Vehicle Update, Lifecycle Cost Analyses, and Minimum Mileages. Learn about the program's history, vendors, and future expectations. Discover how minimum mileages are important and how they can be abused. Explore the new user-friendly OFMS Form-1 and updates to the OFMS Safety Module. Don't miss Fleet Focus 2012!

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FLEET FOCUS 2012

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  1. FLEET FOCUS 2012 Presented by Michael Bisogno, CAFM Director, OFMS

  2. Fleet Focus 2012 Agenda • State Motor Fuel Program Update • MY2012 Vehicle Update • Lifecycle Cost Analyses • Minimum Mileages • FY12-13 Outlook

  3. State Motor Fuel Program History: • DGS was directed by the General Assembly to procure, through a competitive procurement process, gasoline and diesel fuel for state and local entities. • Procurement process was conducted and contracts were awarded on August 11, 2010 for bulk diesel and gasoline, and a fuel card contract for the purchase of fuel from commercial retail fuel providers. • The resulting contracts were combined to form the State Motor Fuel Program and are managed by the Office of Fleet Management Services.

  4. State Motor Fuel Program • Mission: • Reduce the burden of fuel purchases on agencies and localities • Streamline the procurement process • Improve quality and productivity • Lower costs by aggregating supply • Emphasize the participation of localities and institutions of higher education to increase the purchasing ‘footprint’. • Products: • Bulk Fuel • Consignment Fuel • Fuel Cards • Vendors: • Mansfield Oil Company - Bulk Fuel (Bristol District), Consignment Fuel, Fuel Card • James River Solutions – Bulk Fuel (Remaining Districts) • PAPCO – Ferry Fuel

  5. State Motor Fuel Program –Year 1 • Total Usage • 17.5 million gallons • $57 million • Fuel Cards • ~5 million gallons • Bulk Fuel • ~17.5 million gallons

  6. State Motor Fuel Program

  7. Fleet Focus 2012 • MY 2012 Vehicle Update • Police Cars – Many new options • Midsize vs. Fullsize – Lifecycle Costs • New SUV’s • What to expect in the future?

  8. Fleet Focus 2012 • Lifecycle Cost Analysis • Net Acquisition Cost • Fixed Costs • Operating Costs • Personal Use Costs • Total Lifecycle Costs

  9. Fleet Focus 2012 Variables to Calculate Lifecycle Costs 1. Target Months in Services 2. Target Replacement Mileage 3. Expected Mileage Per Month 4. Adjusted Months in Service 5. Daily Mileage 6. Annual Interest Rate, or Cost of Money 7. Monthly Interest Rate, or Monthly Cost of Money 8. Lease Management Fee per Month, or Administrative Overhead per Month 9. Depreciation Rate, both Annual and Monthly 10. Fuel Cost per Gallon 11. Estimated Personal Use 12. Cost to Provide Loaner Vehicle, either per day or per mile 13. Insurance Cost per Vehicle (if applicable)

  10. Fleet Focus 2012

  11. Fleet Focus 2012 • Minimum Mileages • Why are they important? • How are they abused? • When should exemptions be granted?

  12. Fleet Focus 2012 • New OFMS Form-1 • Excel Based • More user-Friendly • Updates to OFMS Safety Module

  13. Fleet Focus 2012 Questions Contact us Office of Fleet Management Services 2400 W. Leigh St. Richmond VA 23220 804.367.6525 www.dgs.virginia.gov/fleet

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