SRHS Foundation Grant Application Process

1. Welcome SRHS Foundation Grant Application Process Spartanburg Regional Healthcare System 2012 Spring Grant Cycle

2. Introduction Stacey Dulin Grants/Stewardship Coordinator Spartanburg Regional Foundation

3. Today’s Agenda • Grant Process & Guidelines • Application Process • The Paperwork • Grant Writing Basics • Q & A Session

4. Introduction Jamie Hodge Chairman Grants/Allocations Committee Spartanburg Regional Foundation

5. 2012 Amounts Available • Amount Available $483,210 • $406,168 (80%) available to internal hospital requests • $77,042 (20%) available to community • No minimum or maximum on grant request

6. 2011 Grant History • 2011 • Amount Awarded = $664,681 • Received 65 requests totaling $1.1 million • 20 Hospital • 45 Community • Grants funded = 26 • 9 Hospital • 17 community

7. 2011 Grant Recipients • Charles Lea Center SRHS Employee Wellness Department • Children’s Advocacy Center SRHS Ida Thompson Child Dev. Program • Church Builders Tabernacle SRHS NICU Department • Greer Community Ministries, Inc. SRHS Nursing Administration Department • Habitat for Humanity SRHS Occupational Therapy Department • Healthy Smiles SRHS Orthopedics Department • Helping Hands Ministry SRHS Safe Kids • Middle Tyger Community Center SRHS Security • P.A.C.E. Center Village Hospital • Spartanburg Methodist College • SPIHN • St. Luke’s Free Medical Clinic • The Carpenters Table Community Outreach Center • The Children’s Security Blanket, Inc. • The Walker Foundation • Total Ministries • Woodruff Free Medical Clinic

8. Grants/Allocations Committee • The committee consists of 16 members including SRHS staff, physicians, community volunteers, and board members. • The Grants/Allocations Committee is responsible for presenting final recommendations to the Foundation Board of Trustees.

9. Introduction Sheila Breitweiser Executive Director/VP of the Spartanburg Regional Foundation

10. Who & What is the Foundation? • Philosophy: The SRHS Foundation… • …advocates for the medical center • …promotes understanding about and builds community support for the medical center • …cultivates a group of dedicated volunteers to work for Foundation programs • …assists efforts to inform the public about the costs of delivering quality health care and the self-sustaining nature of the medical center

11. Who & What is the Foundation? • Mission Statement • To create a community of giving for life. • Vision • To grow and prosper for the benefit of the hospital and community by becoming the leading foundation in the region.

12. Foundation Funding Guidelines • The Foundation funds: • Health-related projects in the SRHS service area • Projects that are hospital-related & agencies that support the hospital • Limited funds are available for health-related community projects • Projects that will be self-supporting • The Foundation DOES NOT fund: • Loans or grants to individuals • Recurring requests • Personnel expenses/Operating expenses • Endowments

13. What’s New?

14. What's New in the Guidelines • We are only able to accept hospital grant requests for capital equipment if they have already been submitted to Spartanburg Regional Healthcare System’s capital budget process. • We are no longer able to accept grant requests for training or certification, as those requests now are to be directed to your Director or Manager.

15. Before You Begin…. • Make sure that you meet the eligibility requirements to receive funding from the Foundation • Read all instructions before preparing the grant proposal. • Follow the specified format and include all required attachments. • Please keep a copy of the completed proposal for your files.

16. Cover Letter • Although the cover letter is written last, it is the front porch of your grant proposal and will determine how well the rest of the proposal is received. A bad impression here will be difficult to make up later. • Cover letter should leave the funder feeling connected to the applicant. • Some examples of what a cover letter should include: • Organization Name • Contact Information • Grant Request Amount • Project Title • Summary of project of grant request • Signature

17. Well-Organized Grant Proposals • Grant writing begins long before you actually have a grant to write • Your tool of the trade is INFORMATION Even before you start looking for funders, an in-depth understanding of your organization’s mission, needs and activities is critical • Grant proposal writing should be an on-going process and an integral part of your overall fundraising program

18. The Foundation Application Downloading an application From the intERnet http://www.regionalfoundation.com/ OR http://www.spartanburgregional.com/Foundation/Pages/Grants.aspx From the intRAnet http://sharepoint.srhs.com/SiteDirectory/Foundation/Grants/Forms/AllItems.aspx

19. The Application Process Review of Application

20. The Application

21. What’s New

22. Executive Summary • Executive Summaries make a recommendation • Accuracy is essential because the final decision might be made by people who haven’t read the grant proposal • Executive Summaries frequently summarize more than one document • Executive Summaries should not be written until after you have completed your narrative • A well-written summary invites the reader of your grant proposal to read further. This is where you convince the grant reviewer that your proposed program is important, and make sure that the reviewer understands the need for the program and the results that are expected from it

23. Paperwork & Necessary Forms • Application Phase • Indicate if your application is Internal or Community and $5000 and under or Above $5000 • 501(c)3 Documentation (Community Applicants Only) • Board of Directors: list of members, including place of employment and title of each (Community Applicants Only) • Supplemental Information: marketing materials, maps, etc.

24. Paperwork & Necessary Forms Upon Approval… • You will receive from us • Letter of Award • Grant Agreement • Grant Summary Form • Disbursement Form What • 6-month & 1-year Evaluation Forms • You will return to us When Due Grant Agreement Grant Summary Form Community – Per approval letter Hospital – On an as needed basis July 2, 2012 Disbursement Form 6-month Evaluation Form January 31, 2013 August 2, 2013 1- year Evaluation Form July 2, 2012

25. Evaluations • Each grantee is required to provide a six month and a year-end report of how the funds were used and your measurable outcomes.

26. Grant Process Design Program re- No Do the Work & Tell the World Download Application 2/20 Yes Receive Response Complete & Submit Application 6/12 3/23 SRHS Foundation Reviews 60 days

27. Myth or Fact Myth: You have to know someone in order to get funding. Fact: Complete and compelling proposals get funded.

28. A Successful Grant Proposal Answers • What concern will be addressed and why it is important? • Who will benefit and how? • What specific objectives can be accomplished and how? • How will results be measured? • How does this funding request relate to the funder’s purpose, objectives, and priorities? • Who are we (applicant) and how do we qualify to meet this need?

29. Next Steps • Grant award ceremony on June 12, 2012 during which we will share with you how to publicize your grant award and how to complete your disbursement of funds form

30. Impact “What matters is not how many baby birds were fed, but how many fledglings took flight.” United Way, 1999

31. Grant Writing – The Basics • Who are you? • Mission Statement • Role and fit in the Community/Hospital • What do you want to do? • What is the problem • Where is the problem • What can you do • Why? • Have you tried an approach before • Do you have the best partners • Do you have adequate resources • Who cares? • Who else is concerned in the community or hospital • Developing a funding strategy, sustainability (Grants, Donors, In-kind & Gifts)

32. Proposal Writing 101 Successful proposal writing involves the coordination of several activities, including planning, searching for data and resources, writing and packaging a proposal, submitting a proposal to a funder, and follow-up. What is the most common mistake? Not Following Directions!

33. Ask & Ye Shall Receive Answers • Q & A • Additional questions? Contact: Stacey Dulin Office: 864-560-6827 Cell: 864-809-9104 Email: sdulin@srhs.com