Western Cape Sport Council est. 2009

1. Western Cape Sport Councilest. 2009 Rules of engagement

2. Background • The National Sport Council (NSC) was launch in 1990 in Langa. In the main the body served as an alternative to the then South African Council on Sport (SACOS). • The NSC was founded by the African National Congress (ANC) and used as a vehicle to bring about change in South Africa. • The South African Sports Commissions (SASC) Act no. 109 of 1998 effected the demise of the NSC and ushered in the SASC. All sub structures seized to exist, which included the Provincial and Regional Sport Councils. • Sport Councils continued to function in the Western Cape. During 2007, the Mec, called into being a task team to look at rules of engagement as many complaints were received about role confusion. • SASCOC as a national sport coordinating body came into being in 2005 and replaced the SASC. Federations affiliate to the SASCOC.

3. Agenda • Background • Task team • Mandate • Purpose • Objectives • Functional levels • Structure • Roles and responsibility • Functions of role players • Operational Structure • Meetings • Membership • Organogram • Vote of thanks

4. Task Team • Headed by Bennett Bailey • 2 From DCAS. • One Representative from each Regional Sport Council. • One Representative from the Legal Office (practitioner).

5. Mandate • Mec’s mandate • Refine the current document. • Shape the current document into a policy document. • Address the legality of the WCSF becoming a Public Entity. • Report to the MEC within 3 months after appointment

6. Mandate cont’ • Legislative mandate • The constitution of the Republic of South Africa,1996, • Preamble • Schedule 5 part A • Schedule 5 part B • White Paper on Sport and Recreation (1995) • The Rainbow Paper on Sport and Recreation (2001) • The National Sport and Recreation Act (1998) as amended • SASCOC Constitution

7. Purpose • The purpose of this document is to regulate, guide and give effect to the mandate of both the Department and Civil Society in how best to interact with each other. A further purpose would be to align the document to that of the provincial policy document on sport and recreation, The Rainbow Paper on Sport and Recreation and if necessary, align it with best practices.

8. Objectives • To act as the voice of civil society with regards to sport and recreation. • To locate sport forums within the national sport and recreation arena. • To represent the sport and recreation fraternity on local, provincial and other forums. • To set Provincial targets for Federations to monitor transformation targets set by national federations. • To assist to resolve disputes within federations under their jurisdiction. • To ensure that minority group’s interests are enshrined in Provincial Federations’ policies and practices. • To advice the MEC on matters relative to sport and recreation and to engage the department in discussions of mutual concern.

9. Functional levels • The Council will function on the following levels; • Local Sport and Recreation Councils, • District Sport and Recreation Councils, where applicable, • Regional Sport and Recreation Councils, • Provincial Sport and Recreation Councils, • National Sport and Recreation Council

10. Structure • Local Sport and Recreation Structure. • Local Sport and Recreation Councils should be the responsibility of the respective Local Authorities. • Regional Sport Councils. • The establishment of Sport Council in each region, which will be chaired by a person elected at regular intervals by its members. • These regional Sport Councils will work together with the regional DCAS offices and meet in a plenary session at least twice per annum to discuss matters of common interest in their regions. • The members of the regional sports council will be the regional sports federations, regional school sport bodies and representatives of local sport councils, disability bodies, youth, women and farm worker committees. • Each council will elect an executive Committee at its (Triennial) General Meeting. • A DCAS official from the respective regional office shall serve on the Regional Sport Council in an ex-officio capacity.

11. Structure cont’ • Provincial Sport and Recreation Council • A person elected by its members will chair the establishment of the PSRC in the province. • Membership of the PSRC will be open to Regional Sport Councils within the boundaries of the Western Cape. • The PSRC will work together and advise Head Office of Sport and Recreation on programmes and practices. • The PSRC will elect their office bearers to serve a term of three years. • DCAS will provide a secretarial service to the PSRC. • DCAS will enjoy Ex Officio status on the PSRC.

12. Roles and responsibilities • The role of Central Government • It is of utmost importance that the closest co-operation be maintained between the National DSR and the Provincial DSR given their joint interest in sport and recreation development. It is deemed equally important that such a relationship exist between the Provincial DSR and the PSRC. It is envisaged that the role of the Central Government will be: • To provide national guidelines, policy and standards, and to monitor and order progress. (Only where there is an absence of local capacity, will it intervene in terms of the Sport and Recreation Act as amended.) • To provide the Provincial Department of Sport and Recreation with the necessary resources where required, in order to effectively implement the National Policy on Sport and Recreation and national programs initiated/launched by the national DSR.

13. Roles and responsibilities cont’ • The Role of the Provincial Government • It is the responsibility of the Provincial Government to perform schedules 5 functions of the constitution of RSA related to Sport and Recreation and to make adequate resources available for this function to be optimally carried out to the benefit of the people of the Western Cape. • The role of the Provincial Minister for Sport and Recreation • The Provincial Minister for Sport and Recreation will take political responsibility for the functioning of the DSR: WC and ensure that all role players providing sport and recreation facilities, programs and services, and education and training; address the sport and recreation of communities in an equitable way.

14. Roles and responsibilities cont’ • The role of the Provincial Department of Sport and Recreation • It is the primary function of the DSR: WC to ensure that the promotion and development of sport and recreation in the Western Cape is consistent with the guidelines outlined in the National as well as the Provincial Sport and Recreation Policy Documents. The DSR: WC’s role in sport and recreation promotion and development can further be viewed to: • Assist and ensure that all role players providing sport and recreation facilities, programmes and services, education and training, address the sport and recreation needs of communities in an equitable way. • Ensure that any sport and recreation related programs and services are consistent with, and contribute to the goals of the PGDS (Provincial Growth and Development Strategy). • Ensure that any sport and recreation activity are adequately represented in the different regions throughout the Western Cape. • Provide the resources necessary to support sport and recreation promotion and development in the Western Cape. • The DSR: WC will primarily play a facilitation and co-ordination role.

15. Roles and responsibilities cont’ • A Provincial Sport and Recreation Council’s Role and Responsibilities are not that of implementation. It acts in an advisory capacity to the Provincial Minister of Sport and Recreation in matter pertaining to sport and recreation. • It specifically advises the Provincial Minister for Sport and Recreation on the following: • Allocation of state funds to federations. • Drafting of the Sport and Recreation budget of the department. • Allocation of state funds to major world sports and recreation events, e.g. Olympic games, FIFA 2010 World Cup. • Allocation of state funds for special events. • Allocation of state funds for facilities. • Provincial sports and recreation policy. • Provincial sports and recreation strategy. • Provincial sports and recreation development policy. • Bilateral and multi- lateral international sports and recreation agreements between the Province and foreign countries. • The performance of DCAS in line with the South African Constitution including chapter 10, 195 Public Administration.

16. Roles and responsibilities cont’ • Role of Local Authorities (including current District Municipalities) • With regard to the role of Local Authorities it is proposed that Local Authorities should: • Provide services to residents. Local communities are the point at which implementation, operation, and maintenance of sport and recreation programs will take place. • Assist the Regional DSR: WC in a meaningful way in its endeavors to provide or upgrade basic sport and recreation facilities in the less advantaged areas. Local Authorities and the local communities should play an integral role in maintaining, as well as protecting these facilities. • Liaise with Regional DSR: WC on matters pertaining to sport and recreation promotion. It is recommended that a formal structure be established by the DSR to link with Local Authorities in order to ensure effective co-ordination and programming.

17. Functions • Provincial Sport and Recreation Councils • To act as an interface between civil society and government in the Province; • To provide an opportunity for civil society to directly put its problems and/ or issues to government; • To represent civil society on the local authorities forum or similar types of forums; • To monitor and evaluate the programs of government; • To make input into policy formulation and priority settings; • To coordinate subcommittees if necessary, for example, Sport education, Transformation, Colours, etc

18. Functions cont’ • RECSA: WC • RECSA will be the body for recreation in the Western Cape, and should: • Strive to become mass based and represent the interests of all of those involved in recreation in the Province and transform itself into a more representative body. • Assist the DSR: WC in the advancement of recreation in the Province.

19. Functions cont’ • Regional Sport Councils • To assist the DCAS in its programmes and practices to ensure a greater footprint on the ground. • To elect office bearers for a triennial period. • To ensure greater coordination between local sport councils, DCAS and the Sport NGO movement. • To assist in securing of benefits for member organizations, e.g. Sponsorship, funding, facilities, etc. • To ensure that the interests of special interest groups such as women, sport for the disabled, farm workers, youth, schools, etc. are catered for in the Councils. • To assist with the resolution of disputes. • To advise provincial government and local municipalities on: • The provision of funding, • Policy matters, • Facilities provisioning. • To establish Regional Committees

20. Operational structure • The establishments of Western Cape Sport Council (PSRC) for which the DCAS will provide a secretarial function. • The PSRC will liaise with the MEC on a regular basis (discuss and advise), at least four times a year, on policy, priority, programmes, funding, and performance matters. • The Western Cape Sport Council will meet at least 4 times per annum as follows: • One plenary session with all its members, • Three representative sessions where 4 members of the Executive Committee of the Regional Sport Councils will represent the respective councils.

21. Meetings • The timing of these meetings may be negotiated later, but are suggested to be: • March - Representative Session (chaired by Regional Chairperson) – Meeting with MEC with regards to budget speech. • June - Representative Session (chaired by Regional Chairperson). • September - Representative Session (chaired by Regional Chairperson). • November - Representative Session ((chaired by Regional Chairperson). • November - Plenary Session (chaired by DCAS).

22. Membership • To register regional federations on the basis that they: • Have at least four (4) clubs with 100 members or if a unitary structure – at least 100 members. • New structures (federations) will be assisted in order to become a full member for a period of at least two years. • Subscribe to democratic practices within the framework of the constitution of the R.S.A. (1996), the White paper on Sport and Recreation (1995), the Rainbow paper on sport and recreation (1995), and the National Sport and Recreation Act (1999) and all other policy documents related to sport.

23. Organogram

24. Way forward • Develop terms of reference which shall include; • Establishment of an Interim Committee. • Two representatives from each existing Regional Sport Council. • Draft a constitution for the province and new regions. • Elect a steering Committee. • Chair person • Vice • Secretary • Treasurer • Establish the other two regions (Eden/ Overberg). • Forge relationships with Local Authorities to sustain the Regional Sport Councils. • Establish a relationship with the national Sport Councils Body under the aegis of SASCOC.

25. Thank you