Research Titles Workshop

1. Research Titles Workshop February 28, 2013

2. Academic Research Titles: Definitions • Postdoctoral Scholar • Specialist • Project Scientist • Researcher

3. A Postdoc or not?Postdoctoral Scholar Classification flowchart:www.graddiv.ucsb.edu/pubs/postdocs/pdf/postdoc.pdf A Postdoctoral Scholar • A program of mentorship and training • Five years or less since PhD • Initial appointment of at least one year • Appointment is 100% time Not A Postdoctoral Scholar • Support position on research team • Independent researcher • Short term visitor • Appointment is part time

4. New Appointment: Scott Evil Dr. Evil, a Researcher in the Department of Physics received a grant to work on the development of a giant laser to take over the world. He is a PI on the grant and needs to hire members of the research team to assist him with the research. He wants to hire a project scientist April 1, 2013. He has someone in mind: Scott Evil, who is his son and who is working as a “postdoc”at KITP, and whose appointment is ending June 30, 2013.

5. New Appointment: Things to Consider • Current appointment • Hire of a near relative • Which series to use • Academic vs. staff research titles • Level of proposed appointment (rank, step, salary) • Search requirements • Visa Considerations • Prevailing wage

6. Current Appointment • Represented vs. Non-Represented • Current salary • End date

7. Proposed Appointment • Which series to use • Academic vs. Staff • Level of appointment (rank, step, salary) • Rank is based on qualification • Salary is based on experience • Departmental standard

8. Academic vs. Staff Research Titles

9. Search Requirements • Open Recruitment Policy: • Required for any position that is 50% or more of full time and for more than one academic or calendar year (RB VII-1) • If initial appointment does not require search based on above, but reappointment or modification makes the appointment meet the criteria, must do a search • Exemption: • If appointee is the PI or co-PI on the contract/grant or is named in the grant • Without salary appointments • Postdoctoral Scholars • Visiting titles • Exceptions: • Unexpected Circumstances • Spousal or domestic partner hire • Unique fit to the position

10. Miscellaneous • Hire of near relative • Visa issues • Prevailing Wage

11. Appointment cases • Researchers on-line, others not • Key items • Temporary Academic Appointment form letter • Section “M”—especially if moving from represented to non-represented appointment • “N” and “O” should be analytical and evaluative, and complete by the faculty member, not by the staff • External letters and other related items • Requirements vary by title: • Researcher, required at Associate, Full appointment • Project Scientist “desirable” at Associate, Full appointment • Sample letters (RB I-49) with wording modified as appropriate for research title (RB III-12)

12. Appt cases (cont) • Publications • Representative sampling for Research series • UCSB Bio-form and CV • No set format for CV; make sure no SSN • UCSB vs. UC version of Bio-form • Search Paperwork • Academic Recruitment Packet, or approved exception to open recruitment must be included if required by policy

13. Reappointment: Scott Evil Scott Evil is a Project Scientist in Physics who was appointed for 6 months (duration of the grant), April 1, 2013-September 30, 2013. The grant funding is being renewed for another year, October 1, 2013-September 30, 2014. Dr. Evil would like to reappoint Scott for a whole year at 100%. What are the main points to consider?

14. Reappointment: Things to Consider • What changed and what is the same? • Is search needed? • Documents to submit • All on paper at this point; working on solutions for on-line reappointment

15. Reappointment • Extension of Existing Appointment • Renewal of Funding • Use same form letter, only section I is needed • Modification: for changes in items E-I

16. Advancement: Dr. Austin Powers Dr. Austin Powers, who is an Associate Researcher III, is eligible for promotion to full Researcher 7/1/14. He comes to your office to discuss his options.

17. Options: • Promotion • Acceleration • Deferral • Merit to special step • Change to Project Scientist

18. Ranks, Steps, and Normal Period of Service ASST RESEARCHER ASSOC RESEARCHER FULL Stepperiod of serviceStep period of serviceStep period of service II 2 III 2 IV 2 V 2 I 2 II 2 III 2 IV 3 I 3 II 3 III 3 IV 3 V 3 VI 3 VII 3 VIII 3 IX 4

19. Differences in the series • Researcher reviews have same standards as Senate faculty • 8 year limit as Asst. • Time off the clock • Mandatory review every 5 years • No special steps or off-scale for Specialists • No mandatory review for Project Scientists and Specialists • Requirements for letters are different

20. Eligibility Online • Insert screen shot here

21. Case Deadlines • All actions are effective July 1 • Specialist & Project Scientist • April 1 to Office of Research • Hard deadline; exceptions rare • Researcher • March 1 to Office of Research • Hard deadline; exceptions rare • Need for internal deadlines for submission

22. Contents of a case- Advancement • Research Title Review Form for Specialist and Project Scientist • Departmental Letter Analytical evaluation of the case • Safeguard Statement • For all merit or promotion actions • Assures candidate rights • Follows steps outlined in “Departmental Checklist for Academic Advancement” RB I-22

23. Contents (cont) • Biobib and publications • Bio-Bib must follow format in Red Binder (I-28) • Research • Cumulative (others since last review) • oldest = lowest number • Changes since last review • Publications numbered to match bio-bib • All, or representative sampling of publications depending on case type and series

24. Contents (cont) • External letters • Requirements vary by title: • Researcher, required for promo to Assoc or Full • Project Scientist “desirable” for promo to Assoc or Full • Sample letters (RB I-46) with wording modified as appropriate for research title • Confidentiality requirements • Statement • Redaction and access for employees • Identification in departmental letter • List of evaluators, copy of sample letter

25. Letting someone go • PI comes in and says he wants to fire _____ , a Specialist in the lab. What do you do?

26. Things to ask • What is the reason? • Layoff/reduction of time (RB IX-30) • Disciplinary action (RB IX-20) • How long has the person been employed? • When does their current appointment end? • Consult with Academic Personnel • If postdoc, consult with labor relations

27. Other issues • Visiting prefix • Research Professor appointments • Recall Appointments (TC 3802) • Intercampus appointments

28. Academic Personnel Contacts Karen Morenox5429karen.moreno@ap.ucsb.edu Social Sciences, Education, Creative Studies, Humanities and Fine Arts (except those listed below) ViktoriyaFilippovax5428viktoriya.filippova@ap.ucsb.edu Physical Sciences, Bren School, Engineering, Depts. of Art, History of Art and Architecture, Theater and Dance, MATP

29. Office of Research Contacts Beverly Lutz x8316 lutz@research.ucsb.edu Academic Departments Norma Marquez x4180 marquez@research.ucsb.edu ORUs

30. Written Resources Red Binder- campus Academic Personnel policies and procedures Academic Personnel Manual (APM) – systemwide Academic Personnel policies and procedures Both online http://ap.ucsb.edu/

31. Campus Contacts for Postdocs Graduate Division: Melanie Hoven, melanie.hoven@graddiv.ucsb.edu, x4652 Labor Relations: Caroline Adams, caroline.adams@hr.ucsb.edu, x4669 Benefits: Mayra Magana, mayra.magana@hr.ucsb.edu, x4263

32. Other contacts Elizabeth Rogers Office of Equal Opportunity x3294 elizabeth.rogers@oeosh.ucsb.edu Office of International Students and Scholars Tanya Plant x2354 tanya.plant@sa.ucsb.edu (Employment/Visa issues) Billy Ko x2211 tzefung.ko@sa.ucsb.edu (J-1 visas) Accounting SonaBaboolal x3259 sona.baboolal@accounting.ucsb.edu (Tax questions)