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Effective Presentations

Effective Presentations. Outline. Introduction Getting prepared The Presentation Sequence Technical Details Big, Simple, Clear, Progressive, Consistent Summary. Jan 13, 2012. Effective Presentations. Definitions. Presentation

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Effective Presentations

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  1. Effective Presentations

  2. Outline • Introduction • Getting prepared • The Presentation Sequence • Technical Details • Big, Simple, Clear, Progressive, Consistent • Summary Jan 13, 2012 Effective Presentations

  3. Definitions • Presentation • “Something set forth to an audience for the attention of the mind “ • Effective • “…producing a desired result” • Why Give A Presentation? • Inform Persuade Educate Jan 13, 2012 Effective Presentations

  4. Fear • Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees… • NORMAL! • Causes of the Anxiety • Fear of the unknown OR loss of control • No backup plan • No enthusiasm for subject • Focus of attention Jan 13, 2012 Effective Presentations

  5. Effective Presentations • Control anxiety – Don’t fight it • Audience centered • Accomplishes objective • Fun for audience • Fun for you • Conducted within time frame Jan 13, 2012 Effective Presentations

  6. Planning Your Presentation • Determine purpose • What do you want to accomplish? • Know your audience !!! • Success depends on your ability to reach your audience • Size • Demographics • Knowledge level • Motivation • Why are they attending? • What do THEY expect? Jan 13, 2012 Effective Presentations

  7. More Planning • Plan Space • Number of attendees and seats • Seating arrangement • Lighting, and lighting controls • Audio/Visual equipment • Distracters • 4. Organization • Determine main points (1-5) • Evidence • Transitions • Prepare outline • Prepare a Storyboard Jan 13, 2012 Effective Presentations

  8. Still More Planning • Rehearse…Rehearse…Rehearse!! • In the actual room if possible • Work to a script and time your presentation • Practice Q & A • Check equipment – load your slides in advance • Make contingency plans Jan 13, 2012 Effective Presentations

  9. Don’t Forget • The way you • Look • Talk • is very important Jan 13, 2012 Effective Presentations

  10. Vocal Techniques • Loudness • Will you be using a microphone? • Pitch • Vary to make points • Rate • Watch your audience • Pause for effect • Allow time for message to “sink in” • Deviate from the norm for emphasis Jan 13, 2012 Effective Presentations

  11. Body Language • Make eye contact,…but move focus around the audience • Use your hands,…but don’t go crazy • If possible move around,…but slowly! • Maintain good posture • Make sure everyone can see you • DON’T speak with your back to the audience Jan 13, 2012 Effective Presentations

  12. The Presentation Sequence

  13. #1: Build Rapport • … relation marked by harmony or affinity • Audience members need to trust you and feel that you care about them • Start before you begin • Mingle; learn names • Opportunity to reinforce or correct audience assessment • Good first impression • People listen to people they like Jan 13, 2012 Effective Presentations

  14. #2: Opening Your Presentation • Introduce yourself • Why should they listen • Get attention, build more rapport, introduce topic • Humor • Short story • Startling statistic • Make audience think • Invite participation • Get audience response Jan 13, 2012 Effective Presentations

  15. #2…Completing the Opening • Clearly defining topic • If informative… • Clear parameters for content within time • If persuasive… • What’s the problem • Who cares • What’s the solution • Overview Jan 13, 2012 Effective Presentations

  16. #3: Presenting Main Points • Make point-transition,…make point-transition,…make point-transition, etc… • Supporting evidence • Examples • Feedback & questions from audience • Attention to, and focus on, audience…are they listening? Jan 13, 2012 Effective Presentations

  17. #4 Concluding Your Presentation • Goal • Inform audience that you’re about to close • Summarize main points • “Tell ’em What You Told ‘em.” • Something to remember, or call-to-action • Answer questions Jan 13, 2012 Effective Presentations

  18. Make It Big

  19. Make it Big (Text) • This is Arial 12 • This is Arial 18 • This is Arial 24 • This is Arial 32 • This is Arial 36 • This is Arial 44 Jan 13, 2012 Effective Presentations

  20. Too Small Make it Big (Text) • This is Arial 12 • This is Arial 18 • This is Arial 24 • This is Arial 32 • This is Arial 36 • This is Arial 44 Jan 13, 2012 Effective Presentations

  21. 2 m Make It Big (How to Estimate) • Look at it from 2 m away Jan 13, 2012 Effective Presentations

  22. Keep It Simple

  23. Keep It Simple (Text) • Too manycolors • TooManyFontsandStyles • The 6 x 7 rule • No more than 6 lines per slide • No more than 7 words per line Jan 13, 2012 Effective Presentations

  24. Too detailed ! Keep It Simple (Text) • Instructional Technology:A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled(HMRS 5th ed.) Jan 13, 2012 Effective Presentations

  25. Much Simpler Keep It Simple (Text) • A process • involving people, procedures & tools • for solutions • to problems in learning • (HMRS 5th ed.) Instructional Technology: Jan 13, 2012 Effective Presentations

  26. Too detailed ! Falling Leaves Observed Jan 13, 2012 Effective Presentations

  27. Much Simpler Falling Leaves in Millions Jan 13, 2012 Effective Presentations

  28. Too detailed ! Falling Leaves Jan 13, 2012 Effective Presentations

  29. Much Simpler Falling Leaves Jan 13, 2012 Effective Presentations

  30. Keep It Simple (Picture) • Art work may distract your audience • Artistry does not substitute for content Jan 13, 2012 Effective Presentations

  31. Keep It Simple (Sound) • Sound effects may distract too • Use sound only when necessary Jan 13, 2012 Effective Presentations

  32. Keep It Simple (Transition) • This transition is annoying, not enhancing • "Appear" and "Disappear" are better Jan 13, 2012 Effective Presentations

  33. Too distracting ! Keep It Simple (Animation) 2 m Jan 13, 2012 Effective Presentations

  34. Simple & to the point 7 ft Keep It Simple (Animation) Jan 13, 2012 Effective Presentations

  35. Make It Clear

  36. Make It Clear (Capitalisation) • ALL CAPITAL LETTERS ARE DIFFICULT TO READ • Upper and lower case letters are easier Jan 13, 2012 Effective Presentations

  37. Make It Clear (Fonts) • SanserifZ SerifZ clear busy

  38. Make It Clear (Fonts) • Serif fonts are difficult to read on screen • Sanserif fonts are clearer • Italics are difficult to read on screen • Normal or bold fonts are clearer • Underlines may signify hyperlinks • Instead, use colors to emphasise Jan 13, 2012 Effective Presentations

  39. Make It Clear (Numbers) • Use numbers for lists with sequence • For example: • How to put an elephant into a fridge? • 1. Open the door of the fridge • 2. Put the elephant in • 3. Close the door Jan 13, 2012 Effective Presentations

  40. Make It Clear (Bullets) • Use bullets to show a list without • Priority • Sequence • Hierarchy, ….. Jan 13, 2012 Effective Presentations

  41. Make It Clear (Colors) • Use contrasting colors • Light on dark vs dark on light • Use complementary colors Jan 13, 2012 Effective Presentations

  42. low contrast high contrast Make It Clear (Contrast) • Use contrasting colors • Light on dark vs dark on light • Use complementary colors Jan 13, 2012 Effective Presentations

  43. Make It Clear (Contrast) • Use contrasting colors • Light on dark vs dark on light • Use complementary colors This is light on dark Jan 13, 2012 Effective Presentations

  44. Make It Clear (Contrast) • Use contrasting colors • Light on dark vs dark on light • Use complementary colors This is dark on light Jan 13, 2012 Effective Presentations

  45. Light on dark vs dark on light • Use complementary colors Make It Clear (Complement) • Use contrasting colors These colours do not complement Jan 13, 2012 Effective Presentations

  46. Light on dark vs dark on light • Use complementary colors Make It Clear (Complement) • Use contrasting colors These colours complement Jan 13, 2012 Effective Presentations

  47. Make It Clear (Size) • Size implies importance Jan 13, 2012 Effective Presentations

  48. Make It Clear (Size) • Size implies importance Jan 13, 2012 Effective Presentations

  49. Make It Clear (Focal Points) • Focal points direct attention Jan 13, 2012 Effective Presentations

  50. Make It Clear (Focal Points) • Focal points direct attention Jan 13, 2012 Effective Presentations

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