Effective Presentations

Effective Presentations Dr. David R. Laube July 2014

Most Desirable Attributes Of Business School Graduates Communication and Interpersonal Skills Ability To Work Well Within a Team Personal Ethics and Integrity Analytical and Problem Solving Skills Source: Wall Street Journal/Harris Interactive Survey of Recruiters

Presentation Skills Can Make Your Career OR Break Your Career

Dave’s Top Ten ListFor Effective Presentations • Know Your Audience • Who Is the Decision Maker? • Who Has the Power? • What Is the Hierarchy in the Room? • What is the Key Person’s Social Style?

Social Style Model Controlled Asks Tells Much of the material in these charts is drawn from “People Styles at Work and Beyond”, Robert and Dorothy Grover Bolton, American Management Association, 1996 www.ridge.com Emotes

Social Style Model Controlled Analytical Asks Tells Emotes

Social Style Model Controlled Asks Tells Amiable Emotes

Social Style Model Controlled Asks Tells Expressive Emotes

Social Style Model Controlled Driving Asks Tells Emotes

Social Style Model Controlled Analytical Driving Asks Tells Expressive Amiable Emotes

Social Style Model Analytical Driving Milestone Oriented Moves Quickly Practical Wants Control Detail Oriented Exacting Logical Organized Amiable Expressive Likes Consensus Supportive Team Player Avoids Conflict Big Picture Forceful Impulsive Thrives on People

Style Demographics Analytical Driving 25% 25% Amiable Expressive 25% 25% By Adolescence, Everyone Has Adopted Their Social Style and It Is Set For Life. The Population is Evenly Split.

Backup Styles Under Pressure Avoids Analytical Driving Amiable Expressive

Backup Styles Under Pressure Avoids Analytical Driving Amiable Expressive Acquiesces

Backup Styles Under Pressure Avoids Analytical Driving Amiable Expressive Acquiesces Attacks

Backup Styles Under Pressure Avoids Autocratic Analytical Driving Amiable Expressive Acquiesces Attacks

Social Style Model Analytical Driving Milestone Oriented Moves Quickly Practical Wants Control Detail Oriented Exacting Logical Organized Amiable Expressive Likes Consensus Supportive Team Player Avoids Conflict Big Picture Forceful Impulsive Thrives on People

VersatilityThe Key to Relationships • Research Shows that: • Social Style is Completely Uncorrelated to Success but… • High Versatility Is Strongly Correlated to Success—in Relationships, In Business, In Life.¹ • Good News—High Versatility Can Be Learned. It is Not “Locked In” Like Your Social Style. ¹“People Styles at Work”, Robert and Dorothy Grover Bolton, American Management Association, 1996 www.ridge.com

Versatility The Ability To Meet, Or Match Your Social Style With the Style of Others…..And To Recognize When This is Absolutely Necessary.

Dave’s Top Ten List • What Is The Purpose of the Meeting • To Inform? • To Sell Them on a Project or Idea? • To Obtain a Decision? Make This Clear Up Front

2. Purpose • Use a PAL • Purpose • Agenda • Length Consider Posting the PAL At the Front of the Room

3. Preparation • How Much Time? • Stand Up vs. Sit Down? • Paper or PowerPoint? • Use Page Numbers • Bring Back Ups

3. Preparation • Will the Material Be Sent Out In Advance? • Will They Read It? • If So, the Charts Change Dramatically • They Become More Narrative • It Impacts the Live Presentation

3. Preparation • Accommodate Remote Attendees • Send Out Advance Connection Info • Distribute Charts In Advance • “WebEx” Style or Audio Conference Call? • If “WebEx”, Use Colleague to Run the Charts.

4. Presentation Materials • Be Careful of “Data Rich” Charts

4. Presentation Materials

4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arialor Tahoma or Corbel

4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arial or Tahoma or Corbel

4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arialor Tahoma or Corbel • Blue Background with White and Yellow Text

4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arialor Tahoma or Corbel • Blue Background with White and Yellow Text.

4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arialor Tahoma or Corbel • Blue Background with White and Yellow Text

4. Presentation Materials Be Careful of “Data Rich” Charts Use Sans-Serif Fonts Arialor Tahoma or Corbel Blue Background with White and Yellow Text Logo Goes Here

4. Presentation Materials • Be Careful of “Data Rich” Charts • Use Sans-Serif Fonts • Arialor Tahoma or Corbel • Blue Background with White and Yellow Text No Red • But Printed Copies—B&W • No Smaller Than 18 Point Fonts

4. Presentation Materials • Don’t Overlay Text Onto Pictures

4. Presentation Materials • Don’t Overlay Text Onto Pictures • Handle Financials Clearly

4. Presentation Materials • Use Video Appropriately • But Keep It Short

4. Presentation Materials • Assume 3 Minutes Per Chart • Assume 1/3 of the Time Is For Questions • Prepare “Back Up” Charts For Additional Detail

4. Presentation Materials • An Ideal Structure: • Three or Four Points • Using partial sentences • Or Easy To Read Charts/Visuals Using A Take-Away Box

5. Set Expectations • Introduce Yourself • Why Is Everyone Here? (the PAL) • Questions—During Or At End? • Reconfirm the Time Available • Give Ground Rules for Conference Calls

6. Presentation Skills • Eye Contact With Audience • Don’t Overly Refer to Notes • Vary Voice, Tone, Pitch, Volume • Use Your Hands • Wear Appropriate Clothes Touch, Turn, Then Talk

7. Be Flexible • Be Prepared to Jump Around • Be Prepared to Cut It Short • Skip Some Charts, If Necessary • Don’t Read the Charts • Don’t Make the Charts “Cute”

Effective Presentations