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Data Collection on RCA End-Users RCARO Temp Staff Programme 2008

Data Collection on RCA End-Users RCARO Temp Staff Programme 2008. By H.M.N.R. Bandara Atomic Energy Authority, Sri Lanka. Contents. Introduction to RCA and RCARO SWOT Analysis on RCARO Background of the Assignment What is a Database and RCARO DB My Contribution to the Database

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Data Collection on RCA End-Users RCARO Temp Staff Programme 2008

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  1. Data Collection on RCA End-UsersRCARO Temp Staff Programme 2008 By H.M.N.R. Bandara Atomic Energy Authority, Sri Lanka

  2. Contents • Introduction to RCA and RCARO • SWOT Analysis on RCARO • Background of the Assignment • What is a Database and RCARO DB • My Contribution to the Database • Current Status of the Database • Lessons learnt from Assignment • Recommendations and Conclusions

  3. Introduction The RCA is an intergovernmental agreement for East Asia & Pacific Region to promote and co-ordinate co-operative R&D and training projects in nuclear science and technology.

  4. Establishment of RCARO RCA Regional Office (RCARO) was declared open at the Nuclear Training Centre Building of Korea Atomic Energy Research Institute (KAERI) in Daejeon, Korea on 27 March 2002

  5. Mandate of RCARO 1. To increase RCA visibility Increasing the RCA awareness 2. To promote RCA viability Promoting RCA partnership 3. Other Directives made by MSs ATOMIC ENERGY AUTHORITY, SRI LANKA

  6. SWOT Analysis on RCARO • S Strengths • W Weaknesses • O Opportunities • T Threats Internal Environment External Environment ATOMIC ENERGY AUTHORITY, SRI LANKA

  7. Strengths • Acceptance of the Members States • Earning Recognition as a Partner of Development of RCA • Excellent and attractive working environment • Harmony among staff and behave as a family • Capable staff who have been trained and qualified in various disciplines • Up-to-date infrastructures • Reputation among the Member States, IAEA and other respective national and international organizations. • Well motivated and dedicative staff towards its goal accomplishment • Favorable access to distribution networks. • All employees are keen on advancing their knowledge on the new developments in their respective fields. ATOMIC ENERGY AUTHORITY, SRI LANKA

  8. Weaknesses • Impermanency • RCARO is not in a position to release employees in fulltime for their higher education as employees are on contract or casual basis. ATOMIC ENERGY AUTHORITY, SRI LANKA

  9. Opportunities • Enjoy with Government Support • Enjoy with the support received from Member States • Cooperation received from IAEA and other respective international institutes. • Knowledge sharing with employees who come to RCARO from Members States with various disciplines under its Temporary Staff Programme. • Added importance by IAEA, Member States and other respective institutions ATOMIC ENERGY AUTHORITY, SRI LANKA

  10. Threats • The cooperation received from National Representatives is not satisfactory • Unawareness and unpopularity of the RCA business among general public of the Members States • The assistance received from Member States is behind the expected level due to the rules and regulations imposed by the Governments of respective Members States. ATOMIC ENERGY AUTHORITY, SRI LANKA

  11. 2 Background of the Assignment • Commencement of Temp Staff Programme 2004 • Purpose of Temp Staff Programme. - Enhancing the RCA awareness - Promotion of RCA partnerships - To maintain the honor and the integrity of the cooperative value of the RCA. Mandate of RCARO ATOMIC ENERGY AUTHORITY, SRI LANKA

  12. Details of RCARO Temporary Staff

  13. Brief Description on performance of Past Temp Staff Members

  14. RCARO Database (DB) • Based on the RCARO Work Plan for 2007 and 2008 and to fulfill the RCARO Mandate • Collection of Data on RCA End-users, potential End-users 1. To increase RCA visibility (Increasing the RCA Awareness) 2. To promote RCA viability (Promoting RCA Partnership) • Potential target conferences which the RCA can consider priority in the RCA’s participation

  15. What is a Database & the importance of a DB • A database is simply a method of storing information. • It is a structured collection of records or data that is stored in a computer system so as to manipulate them in accordance with the relational model of data. • It should be in a position of easy access, management and update. • Database is the most convenient, sophisticated and quick system that can be used for searching information on a required field or a subject.

  16. What is an End-user • An end-user is any individual, entity or the like, that is to be the ultimate consumer of the title material. • The end user is the individual who uses the product or service after it has been fully developed and distributed. • RCA end-user will be any individual, organization or any entity that uses the RCA benefits for their ultimate consumption or purpose.

  17. RCA Stake Holders RCA Stakeholder can be a person, group, organization, or system who affects or can be affected by the RCA activities. Followings can be introduced as RCA Stakeholders. • National RCA Representatives • Thematic Sector Lead Country Coordinators • Project Lead Country Coordinators • National Project Coordinators • Project Teams • Regional Resource Units ATOMIC ENERGY AUTHORITY, SRI LANKA

  18. Classification of data There are two types of data • Primary Data Data collected by survey, questionnaire, interview etc. • Secondary Data Already available data which have been collected for some specific purpose

  19. Sources of data collection for RCARO DB Secondary data searched through following websites were used • IAEA website (Meeting Proceedings) • Lists of Participants of the meetings of Partnerships in Environmental Management for the Seas of East Asia (PEMSEA) • Lists of Participants of BAQ (Better Air Quality) Meetings • Other Respective Websites searched through Google Search Engine.

  20. Description of Fields of RCARO DB

  21. Importance of RCARO DB • To increase the publicity of the RCA • To enhance the Nuclear Knowledge Management (NKM) Activities. • To strengthen the RCA activities among the members status and other interested people

  22. Information Package to the End-users • Introductory Letter indicating RCARO Website • Include publications of RCARO including RCA brochures and success stories • Technical Papers produced by RCA Projects

  23. Contribution made by the Past Temp Staff to the RCARO Database ATOMIC ENERGY AUTHORITY, SRI LANKA

  24. How collect data by Recent Past Temp Staff Member Ms. Lieu Mr. Lieu has collect data on stakeholders and end-users in Industrial and Environmental fields of RCA projects in RCA MSs • With the assistance of NPCs • From lists of participants of RCA Meeting/ Training Course on above fields for 2007- 2008 cycle obtained from her colleagues. • Searching through websites (Websites of RCA, RCA MSs etc)

  25. My Contribution to the DB Date of Assignment : 14 September 2008 Assignment: To collect data on end-users through lists of participants of IAEA, Non-IAEA meetings

  26. Data collected on IAEA Meetings

  27. IAEA Meetings Criteria for relation to RCA Projects • Technical Topics with respect to the RCA Projects - Non-Power Production • The Regional Context (Asia and the Pacific) - If the meeting is held in the Asia region presume that it is as RCA

  28. Description of End-users according to the sources of collection

  29. How Collect Data • Lists of participants in proceedings of IAEA meetings • Lists of Participants of PEMSEA meetings • Lists of Participants of BAQ Workshops • Lists of participants of meetings held related to Nuclear Science Technology (Environment, Agricultures etc) traced through the web sites searched by using Google search engine)

  30. Issues on Data Collection • Time consuming • Poor Response from contacted personnel • Non-availability of contact points of some end-users • Inability of presuming the thematic sector of the end-users • Only name is available and cannot identify the status; Prof, Dr. Mr. Mrs. etc. • Non available of organization where he/she works • Some lists of participants are restricted of copy and paste • Difficulty of approaching success as expected

  31. Final Summery of Data Collection

  32. Current status of the RCARO Database as of 27 October 2008 ATOMIC ENERGY AUTHORITY, SRI LANKA

  33. Lessons Learned from the Assignment • Understanding about the operation of RCARO for the enhancement of RCA • Acquired an experience how to search details related to RCA business from websites • Understood important meetings and congresses relevant to RCA activities • Acquired a good knowledge regarding the importance websites for RCA

  34. Recommendations • Once the temporary staff were selected they should be informed in well advance of the nature of assignment to be done by them at RCARO so that they can come with well preparation. • RCARO should have a annual plan on activities to be assigned to its Temp Staff • To arrange an orientation meeting with temporary staff preferably during the first week of his or her attachment at RCARO. • To use a one column instead of separate three columns to enter contact details; Tel, Fax and E-mail in order to give a good view to the database.

  35. Recommendations (Contd..) • It is better for the RCARO to invite next staff member before current staff member leaves the RCARO so that the current staff member can brief his or her successor on how she or he should continue work at RCARO. • The scope of the database should be predetermined in order to avoid the unnecessary composition of irrelevant data into database. This will protect the quality of the database.

  36. Thank you for your Attention

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