PAACE Board Meeting August 13, 2013 10:00 am – 12:00 pm

1. PAACE Board Meeting August 13, 2013 10:00 am – 12:00 pm

2. Agenda • Call to Order/Attendance • Approval of June’s Minutes • Treasurer’s Report • Approve Board Reports – August • UPDATES – beyond what was submitted in monthly report • Committees • Conference Chair • Divisions • Regional Representatives • Old business • New business • Next meeting – September 10, 2013, webinar • Other • Adjournment

3. July 2013

11. Treasurer • Vote on change of fiscal year • Motion ~ to change our accounting period with the IRS from the current January 1 - December 31, calendar year structure, to a July 1 - June 30, structure. • Discussion • Vote

12. Committee Updates • Executive – Kim R • Operations Manual update – Barb Gade • Vote on Government Relations Consultant contract • Vote on dissolution clause • Vote on bylaws change to whom the Public Policy chair reports

13. Committee Updates • Executive – Kim R • Vote on Government Relations Consultant contract • Motion • Discussion • Vote

14. Committee Updates • Executive – Kim R • Vote on dissolution clause • Motion: Add the following clause as Article XV: Dissolution ClauseUpon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose.  Any such assets not disposed of shall be disposed of by a Court of the Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes. • Discussion • Vote

15. Article X, Section 6 • Upon the dissolution of the Association, the officers shall, after paying or making provision for the payment of all of the liabilities of the Association, dispose of all of the assets of the Association exclusively for the purposes of the Association in such manner or to such organization or organizations organized and operated exclusively for educational purposes as shall at the time qualify as an exempt organization or organizations under Section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the officers shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the Association is then located, exclusively for such purposes or to such organization or organizations as said court shall determine which are organized and operated exclusively for such purposes.

16. Committee Updates • Executive – Kim R • Vote on bylaws change to whom the Public Policy chair reports • Motion: Change Article VII, Section 14 from Public Policy (Chair Reports to VP - MS) to (Chair Reports to President) • Discussion • Vote

17. Committee Updates • Executive – Kim R - Review • Attendance Policy (see next slide) • Co positions will be considered as one

18. Attendance Policy • Current Board members will only be able to remain Board members if PAACE membership is renewed and they adhere to attendance policy • Section 10. Attendance. Members of the Board of Directors are expected to participate in a minimum of seven (7) of the total Board meetings held in a year. Any member of the Board of Directors unable to attend a meeting shall notify the President or Organizational Director. Members of the Board of Directors shall participate in Board discussions and report on their specific Board responsibilities at scheduled meetings. If a member of the Board of Directors is absent from three (3) consecutive meetings without notifying the President or Organizational Director and without otherwise communicating with the President or Organizational Director regarding their Board activities and responsibilities, or for reasons which the Board declares to be insufficient, the Director's resignation shall be considered offered and accepted.

19. Committee Updates • Public Policy – JoAnn Weinberger - on vacation • Next Public Policy Committee call: • September 3, 4:00 pm • Webinar with Earl Baker and JoAnn Weinberger • September 13 at 1:00 pm • Letters in response to PAACE letter re: GED® exam

23. Committee Updates • Communications – Tony Chiocco

24. Committee Updates • Professional Development – Robin Paulison

25. Committee Updates • Membership – Marie Steinbacher – on vacation

26. Committee Updates • Operations – Ryan Breisch – on vacation

27. Conference Chair Update

28. Division Updates • Adult Literacy, Basic and Secondary Education –Joy

29. Division Updates • English as a Second Language – Ron and Josh

30. Division Updates • Continuing and Higher Education - Deb

31. Division Updates • Family Literacy – Open • Reach out to division for new division chair

32. Regional Representatives Updates • Eastern – Shirley Moy and Mary Kovalchick • Central – Amy Wilson and Ruth Love-Schooley • Western – Marcia Anderson and Lynne Watson

33. Old business • New business • Other

34. Next meeting – September 10, 10am – noon • Please mark your calendars • October Board Meeting • Face to face, Pittsburgh • FRIDAY, October 11, 10:00 am – 2:00 pm • Adjournment