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Electronic EMIS Accountability Signoff

Electronic EMIS Accountability Signoff. October 17, 2003 Nathan Cahall. Project Goals. Eliminate the manual completion/submission of EMIS Accountability Signoff Forms Streamlines workflow No more faxing, confirmation of faxes, etc. Improves tracking capability

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Electronic EMIS Accountability Signoff

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  1. Electronic EMIS Accountability Signoff October 17, 2003 Nathan Cahall

  2. Project Goals • Eliminate the manual completion/submission of EMIS Accountability Signoff Forms • Streamlines workflow • No more faxing, confirmation of faxes, etc. • Improves tracking capability • Real-time status information available to districts • Timeline • Target implementation: Sign-off for FY04 December M Reporting Period

  3. Technology • Accessed through ODE’s website • Uses SAFE (Security Application For the Enterprise) • Secure, web-based approach • Same security system used for OEDS-R (Ohio Educational Directory System Redesign)

  4. Team/Resources • Electronic signoff will be required by: • Superintendents • Treasurers (or fiscal officer) • Sign-off for EMIS Coordinator is optional • User-specific screens and usage • Which requires …

  5. Requirements • Each user must: • Possess a SAFE account • Must be listed on the OEDS-R Personnel Tab Screen • It is important to ensure that all information tied to any of the three eligible role types (superintendent, treasurer, EMIS Coordinator) is correct and up-to-date • Faxes will not be accepted after system goes live

  6. Schedule • ODE • Target implementation December FY04 Signoff Period (M) • Districts – ODE suggests: • Apply for your SAFE account now • Ensure three eligible role types have a person assigned in OEDS-R • If the following OEDS-R data are not correct, it will prevent successful electronic signoffs, specifically: • Those individuals needed to sign-off on EMIS data must be correctly entered into OEDS-R. • These individuals must have a status of “active”, be correctly spelled, and have a valid role type.

  7. Resources • SAFE Account Sign Up Instructions • http://webapp2.ode.state.oh.us/portal/userguide_public/P_process.asp • SAFE Identity Form • https://webapp2.ode.state.oh.us/portal/identity_form.asp • Questions about SAFE • Safe.Admin@ode.state.oh.us • Look for upcoming EMIS Newsflashes and other ODE communications for project updates

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