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State of Connecticut Core-CT Time and Labor Employee Self Service

State of Connecticut Core-CT Time and Labor Employee Self Service. Welcome to the Time and Labor Employee Self Service Course!. Instructor Introduction Agenda Participant Introduction Training Facility Orientation Ground Rules Parking Lot. Your Objectives.

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State of Connecticut Core-CT Time and Labor Employee Self Service

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  1. State of ConnecticutCore-CT Time and Labor Employee Self Service

  2. Welcome to the Time and Labor Employee Self Service Course! • Instructor Introduction • Agenda • Participant Introduction • Training Facility Orientation • Ground Rules • Parking Lot

  3. Your Objectives • WHAT DO YOU NEED MOST FROM TODAY’S CLASS?

  4. Class Agenda • Enter Time • View Payable Time Summary • Manage Exceptions • Break • Enter Comments • View Payable Time Detail • View Personal Information • Conclusion

  5. Ground Rules • Cell Phone – Vibrate or Off • Avoid Side Conversations During Demos • Questions Are Welcome • What Do You Need to Stay Focused

  6. Parking Lot • DURING CLASS, IF I DON’T KNOW THE ANSWER TO A QUESTION YOU ASK, I WILL NOT GUESS AND POSSIBLY GIVE YOU THE WRONG ANSWER. • INSTEAD • I WILL WRITE YOUR QUESTION ON MY QUESTION PARKING LOT. • AND • AFTER CLASS, I’LL ASK SOMEONE WHO KNOWS THE ANSWER. • THEN • I WILL SEND THE ANSWER TO YOU.

  7. Training Tools • We will use tools created specifically for Self Service Employees. • Presentation • We use a PowerPoint presentation to guide us through our discussion of processes and key points related to using Core-CT • Rapid Builder Exercises • We use step-by-step instructional exercises to enable you to learn and practice the correct way to use the Employee Self Service system • Go-Live Labs • After we go-live with the new Employee Self Service system, you can come to one of these labs to enter, view and submit your information with a trainer’s assistance

  8. Training Tools • Job Aids are available to reinforce the information introduced in this course. Job Aids summarize key information and outline critical processes in Core-CT. • General Job Aids • Module Specific Job Aids • They are located at this Core-CT link: • http://www.core-ct.state.ct.us/hr/time_and_labor/Default.htm

  9. Self Service Navigation Paths • Enter Time: • Self Service > Time Reporting > Report Time > Timesheet • View Time: • Self Service > Time Reporting > View Time > Payable Time Summary • Or • Self Service > Time Reporting > View Time > Payable Time Detail • View Exceptions and Entering Comments: • Self Service > Time Reporting > Report Time > Timesheet > Reported Time Status (link) • View Personal Information: • Self Service > Personal Information > Personal Information Summary

  10. Time and Labor Basics - Words to Know • Time Reporter – An employee who reports and submits their time in Core-CT • Exception Time Reporter – Only reports time that is an exception to their Timesheet’s defaulted schedule, such as updating 8 REG to 8 VAC • Positive Time Reporter – Reports total number of hours worked each day (no scheduled time)

  11. Time and Labor Basics - Words to Know • TRC – Time Reporting Code that identifies the type of reported time, such as REG is Regular time and OVT is Overtime • Time Administration – Core-CT overnight process that validates and converts reported and/or scheduled time into payable time ready for payroll • Payable Time – Validated and Approved time that is ready to be collected by payroll • Exception – Invalid time that is unable to be collected by payroll until corrected

  12. Class Agenda • Enter Time – Exception Time Reporter • View Payable Time Summary • Manage Exceptions • Break • Enter Comments • View Payable Time Detail • View Personal Information • Conclusion

  13. Overview - Employee – Entering Time • Time & Labor Self Service allows employees to enter their own time into Core-CT. • Employees access Core-CT via their own login and password • Employees enter their time either on a Positive or Exception basis • Employees view their leave accrual balances on their Timesheet page

  14. Validate Time Employee Enters Time Manage Exceptions Approve Time Time Ready for Payroll Time needs to be revalidated Errors? Process Flow - Employee – Entering Time Yes No

  15. Key Points - Entering Time • When entering time, remember the following: • Exception time reporting: Schedule is assigned; only exceptions to the defaulted schedule are entered, such as REG to VAC • Leave balances displayed on the Timesheet are updated real time • Time needs to be reported, validated, cleared from exceptions, and approved before it can become payable time

  16. Walk-through and Exercise – Exception Employee – Enter Time • Step-by-Step Demonstration. • First, we will walk-through the process together • Scenario: Enter Time as an Exception self service employee

  17. Navigation - Entering Time

  18. Navigation - Entering Time

  19. Navigation - Entering Time

  20. Navigation - Entering Time

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  28. Review - Entering Time – Exception Employee • When entering time, remember the following: • Only enter updates to your Timesheet’s defaulted schedule • Timesheet leave balances are updated real time • Time needs to be reported, validated, cleared from exceptions and approved before it can become payable time

  29. Class Agenda • Enter Time – Positive Time Reporter • View Payable Time Summary • Manage Exceptions • Morning Break • Enter Comments • View Payable Time Detail • View Personal Information • Conclusion

  30. Validate Time Employee Enters Time Manage Exceptions Approve Time Time Ready for Payroll Time needs to be revalidated Errors? Process Flow - Employee – Entering Time Yes No

  31. Key Points - Entering Time – Positive Employee • When entering time, remember the following: • Positive time reporting: No schedules are assigned; Positively must report all time to get paid for all time • Leave balances displayed on the Timesheet are updated real time • Time needs to be reported, validated, cleared from exceptions, and approved before it can become payable time

  32. Walk-through and Exercise – Positive Employee – Enter Time • Step-by-Step Demonstration. • First, we will walk-through the process together • Scenario: Enter Time as a positive self service employee

  33. Navigation - Entering Time

  34. Navigation - Entering Time

  35. Navigation - Entering Time

  36. Navigation - Entering Time

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