Demonstration of Benchmarks for Quality Improvement self-assessment Tool

1. Sheri Fischer, TA Specialist, Office of Child Care’s National Center on Child Care Quality Improvement Demonstration of Benchmarks for Quality Improvement self-assessment Tool

2. BQI Self-Assessment Tool • Organized by the benchmarks and indicators • Includes questions to answer about your state’s quality improvement system • Responses provide evidence for determining status • Self-Assessment Results report • Populated with Progress Measure and notes about indicators and strategic planning

3. Access to Tool • Username and password • Account information coming early next week • Will receive temporary password and then you change it to your own • Can request an account from the log-in page – choose CCDF Admin as role • All team members receive their own account with unique username and password

4. Access to Tool, cont. • All team members can see the same records for your state • Multiple people can enter information, but only one person at a time • Assessments are given a name and saved • State System Specialists and Quality Center TA Specialists will have access to the states they work with – to support your work on doing the self-assessment

5. Welcome Page • If new assessment, choose date of assessment and give it a name • Dashboard shows all of the assessments that have been saved • Can create a new one or work on an existing assessment • Suggest team members work in one assessment for this process • Existing assessments can be “cloned” and given a new name and date – information transfers • Links provided to resource documents • Full text of benchmarks/indicators • Text of BQI questions and crosswalk to OCC reporting questions

6. Entering Information • Each benchmark element is a section • For example, all the standards indicators are grouped together in the Program Standards section • Each indicator has a page, listed under benchmarks • Click on the indicator number to see data entry screen • Respond to questions by clicking boxes or entering text • Text fields are available to put notes as you enter information – such as the source or date entered • PRESS THE SAVE BUTTON!!!!!!

7. Viewing Responses to Self-Assessment Questions • Answers to questions for each benchmark can be pulled up for reference and review • All indicators in one place • Click blue tab next to the benchmark • List of questions and your answers appears • Working on formatting in this feature

8. Saving Information • Press SAVE at the bottom of the page • Before clicking Next or choosing another indicator • Information will not save automatically

9. Progress Measures • Progress Measures are at the end of the indicator pages • After answering questions, assess your state’s status • No action • Developing • Implementing • Fully implementing • Text box is available for notes

10. Indicator and Strategic Planning Notes • Indicator Notes field • Write a summary of your status on this indicator • This summary will appear in the Self-Assessment Results report • Strategic Planning Notes field • Write a summary of your plans for making progress on the indicator • This will be used at the end of the process • Strategic planning tool will be introduced during a later session

11. Self-Assessment Results • Again, make sure you click SAVE!!! • Click Self-Assessment Results button to pull up the report populated with • Progress Measures • Indicator Notes • Strategic Planning Notes - at the end of the TLT • Report can be saved as a PDF to your computer

12. Support on Tool • Sheri Fischer – sheri.fischer@icfi.com • Darlene Hamilton – darlene.hamilton@icfi.com • Questions about use of tool • Process accounts for new team members We welcome your feedback on the tool!