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Cloud 101

Cloud 101. Tierney Smith TechSoup Canada. About TechSoup Canada. Register for donations program: http://techsoupcanada.ca/getting_started. About me. Software engineer Nonprofit technology blogger Community manager. @tierneys @techsoupcanada facebook.com/techsoupcanada

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Cloud 101

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  1. Cloud 101 Tierney Smith TechSoup Canada

  2. About TechSoup Canada Register for donations program: http://techsoupcanada.ca/getting_started

  3. About me • Software engineer • Nonprofit technology blogger • Community manager @tierneys @techsoupcanada facebook.com/techsoupcanada techsoupcanada.ca/community/blog youtube.com/techsoupcanada

  4. Agenda • What is the cloud? • How is it relevant to your nonprofit? • What does it cost? • Advantages & risks of the cloud • How do you get started?

  5. What is the cloud?

  6. Cloud Confusion One in five Americans (22 percent) admit that they’ve pretended to know what the cloud is or how it works. When asked what “the cloud” is, a majority responded it’s either an actual cloud (specifically a “fluffy white thing”), the sky or something related to the weather (29 percent).  Working from home in their “birthday suit” is the cloud’s greatest advantage. Source: http://www.citrix.com/English/NE/news/news.asp?newsID=2328309

  7. You already use the cloud! • Online banking • Online shopping • Social networking (Facebook, Twitter, etc.) • Online games • Storing photos online • Online file sharing A majority of Americans (54 percent) claim to never use cloud computing. However, 95 percent of this group actually does use the cloud.

  8. Scalable services you access through the Internet

  9. Microsoft Word Not Cloud Google Docs Cloud

  10. Other cloud apps you might have heard of… • Gmail • Facebook • Microsoft Office 365 • Salesforce • Vertical Response • Twitter • Dropbox • Prezi • Survey Monkey • MailChimp

  11. 3 Types of Cloud Software-as-a-Service Software you access through the Internet e.g. Gmail, Salesforce, Survey Monkey Platform-as-a-Service Online environment for building software e.g. Force.com, Microsoft Azure Infrastructure-as-a-Service Servers and storage in the cloud e.g. Amazon Web Services

  12. What about you? • Based on this description, what cloud tools are you already using? http://bit.ly/ntencloud101tools

  13. Cloud + Nonprofits

  14. Are nonprofits using the cloud? 93% of Canadian nonprofits use at least one cloud app On average, nonprofits worldwide use 3-4 types of cloud apps • More: http://techsoupcanada.ca/community/blog/cloud-survey-results

  15. More Cloud Apps Twitter Google Apps Facebook Office 365 Bit.ly Zoho Email & office productivity Social networking Your nonprofit Salesforce CRM CiviCRM Communication File sharing Skype GoToMeeting ReadyTalk Skydrive Google Drive Box.net Dropbox

  16. For example… Sharing docs with your board Read more: http://www.techsoupcanada.ca/community/blog/board_collaboration_google_docs

  17. Even more ways to use the cloud • Mass Emails/ E-Newsletters • MailChimp, Vertical Response, Constant Contact • Project Management • Basecamp, Smartsheet, Podio • Basic Websites • Weebly • Event Registration • Eventbrite, Guestlist • Survey/voting tools • Doodle, PollDaddy, Survey Monkey

  18. For example…Working with a consultant Read more on Basecamp: http://www.techsoupcanada.ca/community/blog/toronto_net_tuesday/project_management

  19. How is this different from what I do now? The cloud is particularly good for: • Sharing • Everyone shares one version of a doc • Collaborating • Makes it easier to work together with others • Remote working • Work from anywhere (with Internet) • Scaling • Add/remove more people/space on the go

  20. What does the cloud cost?

  21. Buy vs. Rent

  22. Example: email • Server-based: Microsoft Exchange (via TechSoup Canada) • Cost of server: varies • Windows Server + CALs: $55 + $3/person • Exchange Server Standard + CALs: $44 + $5/person • Microsoft Outlook: $6/person • Security, spam filtering: varies • Upgrade every 3-5 years • Cloud-based: Google Apps • $50/person/year • Also includes calendar, docs

  23. Advantages & risks of the cloud

  24. Even more advantages • Backup • Security • Very little administration required

  25. Risk: Losing control of… • Features • Cost • Backups • Security • Data • Availability

  26. A word about privacy • In almost all cases there is no law against using cloud computing • Up to you to read the Terms of Service • You are responsible for your data at the end of the day • Avoid using cloud/be extra careful for political or extremely sensitive data e.g. political activists, women’s shelters • Find out more: http://www.techsoupcanada.ca/community/blog/cloud_privacy_law

  27. How do you get started?

  28. Experiment • Pick a low-risk area • Many tools are free or have free 30-day trial • Try it out! Learn! Have fun! Credit: jimmiehomeschoolmom

  29. Assess & Plan • Assess your nonprofit’s technology & determine priorities • Tech self-assessment: http://www.techsoupcanada.ca/community/blog/tech_self_assessment • Set goals • Research & try out options • Jane vs. Tierney (http://www.techsoupcanada.ca/community/blog/jane-vs-tierney/intro) • Platformation(http://www.platformation.ca/) • Idealware(http://idealware.org/)

  30. Questions?

  31. RESOURCES • Further reading: http://bit.ly/tsc_cloud_further_reading • Information about the cloud& case studies: http://techsoupcanada.ca/learning_centre • Cloud tool reviews: platformation.ca

  32. DONATIONPROGRAM INFO • List of products: http://techsoupcanada.ca/product • Getting started: http://techsoupcanada.ca/getting_started • Microsoft donations information: http://www.techsoupcanada.ca/microsoft_resources

  33. Contact info Tierney Smith, Community Manager • @tierneys TechSoup Canada • www.techsoupcanada.ca • @techsoupcanada • facebook.com/techsoupcanada

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