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To Build or Not to Build? - Facilities Construction and Renovation. Introduction. The decision to build is a serious one. It takes months of planning, requires financing and is a complex undertaking for the whole community. Overview. Deciding to build Sources of funding Planning.
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To Build or Not to Build? - Facilities Construction and Renovation
Introduction The decision to build is a serious one. It takes months of planning, requires financing and is a complex undertaking for the whole community.
Overview • Deciding to build • Sources of funding • Planning
Lesson Objective • List the steps in a construction plan By the end of this lesson you will be able to:
Deciding to Build • Explore alternatives • New building • Adding on • Renovation of current interior • Key questions are in your toolkit • Estimate costs • Justify needs
Deciding to Build • Laypersons often involved • Lengthy process • Requires very thorough planning • Can hire library building consultant • District Library Center can help
The Role of Trustees • Reviewing all information • Establishing building committee • Establishing a campaign committee • Securing local government and community support
The Role of Trustees • Selecting consultants • Participating in fundraising • Issuing bids and selecting contractors • Collaborating with the director on plans, progress • Support director through the process
The Role of the Director • Predicting need • Assisting the board to establish timetable • Providing information to the board • Coordinating development of building plan
The Role of the Director • Supporting ongoing work of committees • Researching consultants, architects, contractors • Working with architect, space planner, contractors • Cheering the board on!
Consultant Services • Study of present space and services • Analysis and recommendation • Size • Allocation of space • Discussion of service expansions
Consultant Services • Estimate of costs • Access study • Consultation on options to gain space • Compliance with ADA
Raising Money • Direct appropriation • Keystone Grants for Public Library Facilities • Bequests, donations, awards, gifts • Professional capital campaigns • District Library Center can advise
Planning Steps • Building Statement – written document • Creating architectural plan • Drawing of detailed plans and specs • Sending plans out to bid • Accepting bids and signing of contract • Authorizing construction
Planning Steps • Monitoring progress • Organizing interior, decoration, landscape • Scheduling inspections • Installing equipment, furniture, services • Planning dedication ceremonies • Paying final bills and auditing records
Personnel Involved • Board of Trustees • Library director and staff • Municipal officials • Architect, lawyer, insurer • Consultants • Contractors – services and construction
Building Project Checklist • A sample of items for board: • Are all members committed? • Have you generated community support? • Have you complied with local ordinances? • Have you reviewed each bid carefully? The complete list is in your toolkit
The process is exciting to the community and ensures interesting public relations.
Resources A list of books is at the end of this section in your toolkit.
REVIEW • Thoroughly examine alternatives • Consulting services are helpful • Variety of funding is available • Large commitment of board’s time and energy