Screen Name: IPMD

1. Screen Name: IPMD Screen Use: The IPMD screen is used to enter information about a provider, such as renewals and new certifications. IPMD Screen Description: Foster Care CertificationUpdate Screen Scenario: As a certifier, you have receivedthe provider application and a provider number has been assigned through the IPMD screen; now you must open a new certification for the provider.

2. This section of the IIS screens training will teach you how to access the IPMD screen to open a new certification.

3. IPMD,P14535,fb,new Open a blank DHR screen, Type IPMD,provider number,fb,new and then press Enter.

4. The Foster Care Certification Update screen is displayed.

5. 071506 Press the Tab key to the Cert Dates: Begin field, Type the date. The date entered in this field should be the date Central Office approves the Consent for Criminal Records & Fingerprint Check (1011F).

6. 071507 Press the Tab key to the Cert Dates: End field, Type the date. The end date is one day prior to the year end.

7. a The curser will move to Cert Term field, Type ‘a’ for annual or ‘p’ for provisional.

8. 02 The curser will move to the Capacity field, Type the maximum number of children to be in the home.

9. f Press the Tab key to the Pher Sex field, Type the preferred sex of children to be in the home. The Pref Sex code options are: M for male, F for female and E for either.

10. 00yr The curser will move to the Pref Age: Min field, Type the minimum age of children allowed in the home.

11. 18yr The curser will move to the Pref Age: Max field, Type the maximum age of children allowed in the home.

12. y The curser will move to the Contract Present field, Type ‘y’ for yes.

13. r The curser will move to the Cert Usage field, Type ‘r’. Certification Usage codes: P = Foster Home Certificate (private agency use) R = Regular Foster Home Certificate S = Special Foster Home Certificate A = Foster Home Certificate (adoptive use) O = Other Foster Home Certificate (Indian home)

14. Data entry for the Schools field is not mandatory. However, you may choose to list the schools the child may attend while in care at the foster home.

15. See individual division school code sheet. Each school within a division area are assigned a 3 digit code.

16. Your next data entry will be in the Cert Action field. You must choose the appropriate code for this field. The next slide will display a list of Cert Action field codes and the definition of each code. You may also find the codes listed on form CF 332F.

17. Certification/Approval Actions II Initial Certificate RC Certificate Revised RI Renewal Certificate Issued RE Certificate Reopened RS Certificate Reinstated following suspension/revocation IC Investigation of Complaint HR Administrative Appeal Hearing Requested RW Renewal Withdrawn RD Renewal Denied CR Closed by Revocation CV Closed Voluntarily CE Closed Expired CA Closed/New Address CL Closed by Agency Request AD Application Denied Certification Action Findings IC In Compliance With Rules and/or Standards OC Out of Compliance With Rules and/or Standards CA Child Abuse CI Complaint Invalid, unsubstantiated CN Child Neglect CO Consultation Only Certification Action Results NA No Action Taken CD Corrected During Visit CP Corrective Action Plan in Place AU DHS Action Upheld AO DHS Action Overruled CR Certificate Revocation in Process RW Request for Hearing Withdrawn CS Certificate Suspended

18. Press the Tab key to the Cert Action field, Type ‘ii’ for initialcertification. ii

19. The curser will move to the Date field, Type the date certification began. 071606

20. Data entry in the remaining fields is not mandatory.

21. If the provider has requested a payee designation, you must type ‘Y’ for yes in the Need To Update Check Or Payee Designations field.

22. If the provider has requested a specific place for where the check is to be mailed, you must type a code in the Check Designation Field. The codes are: FA Foster Home Address FM Foster Home Mailing Address

23. If the provider has requested that the check be payable to a specific person, you must type a code in the Payee Designation Field. The codes are: N Provider Name 1 C Provider Name 2 J Joint

24. Press Enter to save.

25. When all data entries have been completed in the IPMD screen, press the Pause Break key. A blank DHR screen will appear so that you can complete work for other screens.

26. Quick Review! • The IPMD is the foster care certification update screen. • The date entered in the Cert Date field should not be the date Central Office approves the Consent for Criminal Records & Fingerprint Check. • Data entry in the Schools field is mandatory. • If the provider has requested a specific place for where the check is to be mailed, you must type a code in the Check Designation Field. T or F T or F T or F T or F See the next slide for the answers.

27. Check Your Answers The IPMD is the foster care certification update screen. TRUE. The date entered in the Cert Date field should not be the date Central Office approves the Consent for Criminal Records & Fingerprint Check. FALSE. The date should be the date Central office approves . . . Data entry in the Schools field is mandatory. FALSE. Data entry is not required in the Schools field. If the provider has requested a specific place for where the check is to be mailed, you must type a code in the Check Designation Field. TRUE.

28. Congratulations!

29. YOUhave successfully completed the DHS IIS Data Entry Screens Training.

30. Special thanks to Christina Latham-Brown and Leslie Burr in the CAF Training Unit, and all the branches who participated in creating the IIS Data Entry Screens Training.

31. QUESTIONS? Contact Service Desk Click the ‘X’ to close and return to the Main Menu Created By: Training & Development Specialists: Jenene Hinson Cheryl Hamilton-Jefferson Program System Support Unit 2850 Broadway St NE Salem, OR 97303