Recent Trends in Project Controls Survey Results

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2. Recent Trends in Project Controls Survey Results PROJECT CHALLENGE 11TH October 2016

3. Project controls are the data gathering, management and analytical processes used to predict, understand and constructively influence the time and cost outcomes of a project or program; through the communication of information in formats that assist effective management and decision making. Schedule Management Cost Management Scope Control Risk Control Performance Measurement Performance Management Quality Management Change Management

4. Welcome – and purpose of this session • Explain why we did the survey • Review the results and our interpretation • Discussion on implications • Are we drawing reliable conclusions? • What should we be doing to influence the agenda? http://www.logikalprojects.com/dev/wp-content/uploads/2016/02/Logikal-Survey-Final-Report1.pdf

5. Why we did the survey? • We know from experience that strength in project controls affects project outcomes • Limited published quantitative evidence to support this assertion • Clients struggling with investment case: • ROI • Confidence • We wanted to get a rounded view on: • Current status of project controls in organisations • Perceived relationship between strength in project controls and outcomes

6. About the survey • Link sent to our contact groups – therefore biased towards UK / APAC and Infrastructure / Transport / Energy / Construction • Survey of opinion rather than fact • 347 respondents to date • Questions relating to: • Overall status of project controls • Recent experience of project outcomes • Specific status / trends in People / Process / Systems • Information imported into analytics tool for segmented analysis

7. Respondents

8. Importance of project controls How does your organisation currently rate the importance of Project Controls in the management of projects and portfolios? Strong consensus view that it is regarded as important: 89% respondents saying their organisations regard it as at least important 60% of organisations saying it is very important or critical

9. Effectiveness of project controls How effective are Project Controls in delivering strong and predictable outcomes in your organisation’s projects? 85% regard project controls as at least ‘generally effective However, 56% identify that there are gaps or that controls are weak or ineffective.

10. Effectiveness by region

11. Effectiveness by sector

12. We asked respondents to rate outcomes from recent projects………….

13. And so…….what is the relationship between the two……..

14. PEOPLE

15. Skill levels…..

16. What about data usage • Respondents reporting successful projects much more likely to be reporting good use of data • However, this is still less than half of the relevant category – so data usage appears to be weak

17. PROCESS

18. Overall process status

19. Process effectiveness……. • Significant difference in ratings overall between categories • Respondents reporting unsuccessful outcomes also reporting lower scores for risk management / performance measurement / management • Respondents reporting successful outcomes reporting stronger scores for Schedule / Performance measurement and Gateway approval

20. Process scores of 8 and above

21. Process integration generally low

22. But strong integration seems to be linked with better outcomes

23. SYSTEMS

24. Schedule control – P6 dominates

25. Cost and Risks Management appear to be mainly based on Excel

26. Integration…..overall integration remains quite rare

27. But links well to successful outcomes…..

28. BIM is emerging but links to project controls currently low….

29. CONCLUSIONS

30. So what do we conclude……… • Project controls is regarded as an important discipline – capability is improving steadily • Based on the views of respondents, organisations with stronger project controls tend to achieve better outcomes • A significant gap between required and actual skills remains • Strengths in Schedule, Performance Management, and Gateway management are strongly associated with project success • Weakness in Risk and Performance Management are associated strongly with project failure • With the exception of P6 which dominates for schedule management, controls remain very dependent on the use of Excel • Systems and Process Integration is reported as weak in most cases • BIM capability is emerging but is not generally associated with project controls

31. Organisations with high dependence on project outcomes may wish to……….. • Look at their current capability status in controls • Pay particular attention to effectiveness in Risk / Performance Management and Gateway Management • Consider integration opportunities for both systems and processes • Consider building a business case for increased capability based on outcome improvement

32. How? Project Control Maturity Assessment

33. Questions? http://www.logikalprojects.com/dev/wp-content/uploads/2016/02/Logikal-Survey-Final-Report1.pdf