Oral Reporting

1. Oral Reporting

2. Trend Towards Oral Reporting • More control over the message • More personable staff meetings • More effective discussion of details • Less formality in many companies • Better to deal with controversial issues • Rapid decisions demand oral reporting • More decentralized decision making

3. Demands of Effective Oral Reports • Must set objectives – to persuade, inform, or recommend • Plan research and organize content • Determine the report order - indirect or direct order • Maintain objectivity • Plan a good closing

4. Personal Aspects • Confidence = prepare and practice3 • Sincerity = dispense no pretense • Thoroughness = enough to accomplish your objective, but don’t overdo • Friendliness = • show interest in your topic • show interest in your audience • be enthusiastic • be original • be flexible with your audience

5. Appearance and Bodily Actions • Personal appearance • Posture • Walking • Facial expressions • Gestures • Environment

6. Use of Voice • Variation in pitch • Variation in speaking speed • Vocal emphasis • Unpleasant voice quality • Self-analysis

7. Visual Aids • Everyone can see details • Explain the visual aid • Part of the presentation • Emphasize the visual aid • Talk to the audience • Don’t block view • Must ADD something

8. C’mon you guys! HELP! BEIT 336 Oral Report • Plan the order of each presenter • Build continuity from one part to the next • Plan the physical aspects • Plan the transitions • Decide who will present the close • Q & A? • Plan for rehearsal time

9. Develop a presentation to a sales staff about conducting business in a foreign country. Example – Australia, Japan, China Form groups Choose country Follow assignment handout instructions Rehearse

10. See Handout

11. Good Luck!