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Kansas IDEA Part C Procedure Manual Training

Kansas IDEA Part C Procedure Manual Training. General Supervision Monitoring Plan– Section XVII Kansas Department of Health and Environment – Infant-Toddler Services University of Kansas - Kansas Inservice Training System – KITS. Kansas IDEA Part C Procedure Manual Training. Objectives:

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Kansas IDEA Part C Procedure Manual Training

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  1. Kansas IDEA Part C Procedure Manual Training General Supervision Monitoring Plan– Section XVII Kansas Department of Health and Environment – Infant-Toddler Services University of Kansas - Kansas Inservice Training System – KITS

  2. Kansas IDEA Part C Procedure Manual Training Objectives: 1) Participants will become familiar with General Supervision Monitoring Plan Section of the Kansas Infant Toddler Services Procedural Manual. 2)  Participants will understand that the Kansas Infant Toddler Services Procedure Manual is the modus operandi (way of doing business). 3) Participants will understand the Kansas Infant Toddler Services Procedure Manual is based on state and federal law and regulations.  4) Participants will understand expectations for use of Kansas Infant Toddler Services Procedure Manual.

  3. Federal Regulations – State Monitoring and Enforcement 34 CFR Section 303.700 – Regulation requiring the state lead agency (KDHE) to: • Monitor implementation of IDEA • Make annual determinations for each EIS program • Enforce the regulatory requirements • Report annually on the performance of the state and each EIS program.

  4. Federal Regulations – State Monitoring and Enforcement The state monitoring focus is directed to be primarily on: • Improving early intervention results and functional outcomes for infants and toddlers • Ensuring EIS programs meet program requirements under Part C

  5. Federal Regulations – State Monitoring and Enforcement The state must use quantifiable indicators and measures needed to measure the priority areas of: • providing services in the natural environment, and • general supervision, including child find, monitoring, mediation, and a system of transition services.

  6. General Supervision Process All actions and activities related to general supervision under the federal regulations are used for: • collecting data, • monitoring programs, • Federal reporting, • issuing local determinations, • finding and correcting noncompliance, • reviewing grant applications, and • providing technical assistance during the next fiscal year

  7. Elements of General Supervision • State Performance Plan/ Annual Performance Report (SPP/APR) • Grant Application Process • Semi-Annual Reports • Random IFSP Reviews • Kansas Part C Statutes and Regulations • Kansas ITS Procedure Manual • Interagency Agreements • Contracts with Local tiny-k Programs • Audit Reviews • Kansas ITS Monitoring Activities • Training and Technical Assistance • On-Site Visits • Corrective Action Plans • Complaints/ Dispute Resolution • Incentives and Sanctions

  8. Important Dates for General Supervision Activities • May – Grant Applications Due • Quarterly – Mark Data Ready Dates for Grant Disbursements, Quarterly Data Monitoring • July – Semi-Annual Report and Annual ITS and OWS Data Finalization • Late August/Early September – Annual Database Review of prior fiscal year, and two months of subsequent data for Compliance purposes • October – Random IFSP Pull (may prompt issuance of a finding) • November – Federal Tables 3 and 4 due • January – Semi-Annual Report and Semi-Annual ITS and OWS Data Clean-up • February – SPP/APR due, Federal Data Tables 1 and 2 due • April – Determinations Issued

  9. Findings A finding of noncompliance is an official citation of a regulatory violation, which may or may not be related to a compliance indicator on the SPP/APR. Findings must be issued in writing, but no later than three months after a confirmed determination of noncompliance. A “finding and release” may be issued if the noncompliance found is not seen in a review of data subsequent to the annual review period. This is still a finding, and will be part of the next year’s determinations.

  10. Corrective Action Plans (CAPs) A CAP may be used as a method for correcting the noncompliance in the finding. Requirements of the CAP depend on whether the noncompliance: • was extensive or found in a small percentage of files, • resulted in the denial of a basic right under IDEA, • represented an isolated incident in the program, or • reflected a long-standing, or repeated, failure to meet the IDEA requirements

  11. Public Data Reporting Requirements Under federal regulations, the state is required to report to the public on the performance of programs funded by Part C. This includes the SPP/ APR, the SAR data sheets, and the status determinations. This information appears on the Kansas ITS website.

  12. Remaining Section Material Remaining documents found in this section of the manual are sample formats for findings letters, CAPs, tracking of compliance actions, and the current internal procedure for audit reviews.

  13. Evaluation Please use the following link to complete a brief evaluation of the webinar.   Note that this link will close at Noon on Wednesday, May 21, 2014. https://www.surveymonkey.com/s/XBZSKFR

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