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Contractor HSE Oversight Procedure: Doc No. KOC.GE.012

Contractor HSE Oversight Procedure: Doc No. KOC.GE.012. Purpose / Scope: This document outlines the process for defining contractor health, safety, and environmental (HSE) performance expectations and for oversight of contractor activities while performing work for the Kuwait Oil Company.

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Contractor HSE Oversight Procedure: Doc No. KOC.GE.012

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  1. Contractor HSE Oversight Procedure: Doc No. KOC.GE.012 • Purpose / Scope: • This document outlines the process for defining contractor health, safety, and environmental (HSE) performance expectations and for oversight of contractor activities while performing work for the Kuwait Oil Company. • The following are the key actions/deliverables indicated out of this procedure for the purpose of induction only, enabling contractor to estimate basic resource requirements (it does not mean that the other action/deliverables are not applicable): • Project Pre-planning - Identify project-specific HSE risks and compliance requirements associated with the proposed project, job or tasks to be performed • Designation of the KOC Superintendent of Contract: KOC appointed Superintendent of Contract to ensure contractor’s adherence to applicable KOC policies, procedures and standards • Contractor / vendor pre-qualification: A list of pre-qualified vendors/contractors established by CA Group through prequalification process. HSE section shall be included in this PQ exercise; criteria & evaluation done by concerned team in HSE group • Proposal process: RFP communicates HSE performance requirements for the proposed scope of work; it may contain – • KOC Fire & Safety Regulations, General conditions of Contract, Company’s • HSEMS Guidelines for Contractors • Project specific HSE risk & Compliance requirements • Contractor may require to prepare a draft Contractor HSE plan - Contractor’s HSE program, how he meets HSE requirements & manages HSE risks

  2. Contractor HSE Oversight Procedure: Doc No. KOC.GE.012 • Contract award & execution:KOC Superintendent of contract approves the HSE components of the Contractor HSE plan. Specific HSE components & requirements may include: • HSE Requirements List- identify all applicable regulatory and HSEMS requirements • Work Controls – must have work controls in place to manage critical HSE tasks • Personnel and Training – must have a system for selection, placement & on-going training • Incident & Accident Reporting – must have a mechanism to report all HSE incidents, • Management of Change (MOC) – must have a process in place to assess proposed • changes of work scope, work products, or work activities • Purchasing and Procurement -must have a process in place to obtain approval from KOC • Documentation and Record-keeping – must have a system in place for managing HSE and • operational documents and records • Program Assessment - must have a system in place fro periodical assess their performance • with regard to HSE plan requirements • HSE Performance Improvement Process -must establish targets for continuous • improvement • Contract Mobilization: Superintendent of contract provides “authorization to proceed” after ensuring HSE requirements are in place. Contractors need to provide orientation to each worker on these HSE requirements.

  3. Contractor HSE Oversight Procedure: Doc No. KOC.GE.012 • On-site Project kickoff: On-site meeting between KOC Superintendent of contract & appropriate contract managers and supervisors to review Project requirements, KOC Policies & Procedures. • Contractor oversight- KOC Superintendent of contract provides contractor oversight through routine informal inspections, formal audits, assessments to ensure: • Contractor HSE plan is implemented & HSE documents updated • Contractor activities are as per plan • Overall performance against HSE requirements • Submission of periodical reports & their validity • Contract demobilization & closeout – KOC Superintendent of contract conducts closeout inspection to ensure HSE requirements are met.

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